Peoria Standard

Peoria County Board met Tuesday, Sept. 27.

Here are the minutes as provided by Peoria County:

Approved 10/27/16

Minutes

County Board and Elected Officials

Collaborative Committee

September 27, 2016

2:00 P.M.

COUNTY BOARD MEMBERS

PRESENT:

Mary Ardapple - Chairman; Sharon Williams - Vice-Chairman; Robert Baietto, James Fennell, Allen Mayer, Michael Phelan - Board Members; Jerry Brady - State's Attorney; Jason Hauer - Recorder of Deeds; Gene Huber - Health Department; Johnna Ingersoll - Coroner; Judge Stephen Kouri; Michael McCoy - Sheriff; Steve Sonnemaker - County Clerk; Robert Spears - Circuit Clerk; Carol VanWinkle - County Auditor

MEMBERS ABSENT:

Elizabeth Derry, James Dillon, Stephen Morris, Edward O'Connor, Andrew Rand

OTHERS PRESENT: Scott Sorrel - County Administrator; Mark Rothert - Assistant County Administrator; Larry Evans - State's Attorney Office; Eric Dabrowski - Chief Financial Officer; Randy Brunner - Finance; Angela Loftus - Assistant Director of Human Resources; Gretchen Pearsall - Director of Strategic Communications; Nicole Demetreas - Treasurer's Office; Amy McLaren - Highway; Doug Gaa -Sheriff's Department; Dan O'Connell - Facilities Director; Mark Little - Chief Information Officer; Anita Meeker - IT Department; Kerry Heiden, Barb Bishop - Auditor's Office; Renae Ballard - Health Department; Russ Crawford - Tazewell County Board

The meeting was called to order at 2:00 p.m. by Chairman Ardapple.

Call to Order

A motion to approve the minutes of June 28, 2016 and July 26, 2016 was made by Mr. Baietto and seconded by Mr. Fennell. The motion carried.

Approval of Minutes

Mr. Dubrowski summarized financial data through June 30, 2016 for all General Fund departments:

General Fund Report

• Historical year-to-date budget in the General Fund would normally show a $590,000.00 deficit, however, the 2016, the deficit is currently at $1.45 million, a difference of $863,000.00

• Countywide Elected Offices show $7,07 million in budgeted revenues and $6.5 in actual revenues

• Countywide Elected Offices show $15.2 million in budgeted expenses and $14.7 in actual expenses

• General County shows $13.1 million in budgeted revenues and $12.2 million in actual revenues

• General County shows $3.6 million budgeted expenses and $3.7 million in actual expenses

• The three main areas of concern impacting the General County budget continue to be CPPRT, State Income Tax and Unincorporated Sales Tax

• Administrative Departments show $717,000 in budgeted revenues and $582,000 in actual revenues

• Administrative Departments show $2.6 million in budgeted expenses and $2.4 in actual expenses. Ms. Van Winkle advised that Plante Moran is in the midst of a Compliance Audit, and she encouraged offices/departments that are participating in the audit to complete and return their surveys as soon as possible.

Mr. Sonnemaker commended the County Administrator for a more interactive and communicative budget process with the departments this year.

Mr. Sorrel advised that the State Supreme Court has deemed Public Act 098-1132 to be unconstitutional, which will have a potentially positive financial impact on the County. Further discussion with the Chief Judge will determine what those impacts will be. He commented that the Act refers to the size of juries in civil cases and juror fees.

Legislative Update

Ms. Williams advised that the Planning & Zoning Department currently does not have ticketing authority, and recommended consideration of adding the topic to the Legislative agenda.

Ms. Ardapple advised that a work product will come from the most recent Strategic Planning sessions to be presented to the committee and the County Board in October.

Efficiency Study / Strategic Planning

Mr. Sorrel advised that the elected officials, chief deputies and appointed officials were invited to the third Strategic Planning session held last week. He stated that the session focused on strategic initiatives, and added that six strategic priorities came from the session: financial stability, infrastructure stewardship, effective service delivery, healthy and vibrant community, workforce development and collaboration. He commented that the identified strategic initiatives will be put forth in order to achieve of those strategic priorities, and a final report is anticipated to be brought to the committee for review and adoption in October.

Mr. Fennell commented that he has attended several meetings of the Efficiency team related to the accounts payable process, and commended the team for their collaborative efforts in streamlining the process and recognizing potential time and cost savings.

Ms. Meeker and members of the Project Work Group gave a presentation on the work done by the team over the past several months in restructuring the accounts payable process. Ms. Meeker commented that much of the up-front work has been eliminated, and responsibility has been put back at the department level.

Presentation - Accounts Payable Process

• Support of the Illinois Transportation Legislative Initiative to Benefit the Economy & the Citizens of Illinois Resolution

A motion to approve was made by Mr. Baietto and seconded by Mr. Morris. Ms. McLaren advised that the resolution for which staff is requesting support addresses the disproportionate distribution of motor fuel tax user fees. She commented that other local agencies in the tri-county area have been asked to support the resolution and forward it to policy makers in Springfield. Mr. Crawford added that both the Tazewell and Woodford County Boards have adopted the resolution. He stated that local government contributes approximately 40% of general transportation highway user fees collected by the state, including motor fuel tax; however, 2014 figures show that only 21.5% of those highway user fees were returned to reinvest in local roads. He noted that the proposed resolution requests that the state commits itself to the historical funding distribution of 80% Highways and 20% Transit, with a sub-split of 60% IDOT and 40% Local Roads. He stated that the difference for Peoria County would total approximately $2.5 million per year. The motion carried unanimously.

Ms. Van Winkle advised that the groundbreaking ceremony for the new Veterans Memorial will be held Saturday, October 1st at 10:00 a.m.

Miscellaneous

Ms. Ardapple advised that an update on the work product for the Strategic Planning Session will be provided in October, and an update on the efficiency aggregate report will be given in November.

There being no further business, the meeting was adjourned by Chairman Ardapple at 2:54 p.m.

Adjournment