Peoria Standard

The Peoria County Board Joint Budget Subcommittee and Executive Committee met Nov. 22 to identify budget cuts.

Here are the meeting's minutes, as provided by the committee:

"Peoria County has a Board-Administrator structure. The 18-member board (one representative per district) has a peer-elected chairperson and delegates the day-to-day duties to a hired administrator who supervises various county departments. The Board meets the second Thursday of each month at 6 p.m. at the Peoria County Courthouse."

Approved 1/4/2017

JOINT BUDGET SUBCOMMITTEE and EXECUTIVE COMMITTEE Budget Hearing November 22, 2016

COUNTY BOARD

Andrew Rand (Executive), James Fennell (Budget), Mary Ardapple, MEMBERS PRESENT:

Robert Baietto, James Dillon, Allen Mayer, Phillip Salzer, Sharon Williams MEMBERS ABSENT: Stephen Morris, Thomas O'Neill, Michael Phelan, Paul Rosenbohm STAFF PRESENT: Scott Sorrel - County Administrator; Shauna Musselman, Mark Rothert

- Assistant County Administrator; Larry Evans - State's Attorney's Office; Eric Dubrowski - Chief Financial Officer; Randy Brunner - Finance; Angela Loftus - Assistant Director of Human Resources; Gretchen Pearsall - Director of Strategic Communications; Dan O'Connell - Facilities Director; Carol Van Winkle - Auditor; Steve Sonnemaker, Mike Deluhery - County Clerk; Mark Little - Chief Information Officer; Doug Gaa - Sheriff's Office; Nicole Demetreas - Treasurer; Dave Ryan - Supervisor of Assessments; Steve Rieker - County Board Member-Elect

VISITORS

Call to Order Chairman Fennell called the meeting to order at 1:53 p.m.

BUDGET Joint Budget and Executive Committee Budget A motion to approve the budget as recommended by the County Administrator was made by Mr. Baietto and seconded by Mr. Salzer. Mr. Sorrel summarized the following budgets:

Budget Committee

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Finance Revenues of $68,570.00 remain unchanged from the originally recommended budget. The Finance Office was asked to identify $57,311.00 in expenditure cuts; the office ultimately identified $70,945.00 in cuts, the majority of which were in personnel. Mr. Dubrowski advised that a vacant position will be eliminated and several positions at Heddington Oaks will be reclassified, as well as split staff between the facilities.

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Debt Service Based upon discussion at the November 17, 2016 Committee of the Whole, expenditures have been increased to reflect a levy of 1.12¢ of property tax in the Debt Service Levy. The Debt Service Levy will be applied to the 2010B Series.

Executive Committee The budgets listed below are all non-General Fund budgets

• CDAP

• County/State Capital Improvement Grant

• PRM Construction

• TIF Distribution Fund - PRM Parking Garage

• University of Illinois Extension

The revenues and expenditures for the Budget and Executive Committee budgets both total approximately $5.9 million. The motion to approve carried unanimously.

Health, Public Safety and Justice Committee Budget Land Use and Infrastructure Committee Budget Ways and Means Committee Budget Mr. Mayer advised an amendment was made by the Ways and Means Committee budget, as there is legal uncertainty as to whether the Board of Review salaries can be cut mid-term, those were restored and offset with an increased savings in the Coroner's Office.

A motion to approve the budgets of the Health, Public Safety and Justice Committee, the Land Use and Infrastructure Committee and the Ways and Means Committee was made by Ms. Ardapple and seconded by Mr. Mayer. The motion carried unanimously.

County Operations Committee A motion to approve the budget as recommended by the County Administrator was made by Mr. Rand and seconded by Ms. Ardapple. Mr. Sorrel summarized the following budgets:

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County Administration Revenues decrease from $422,975.00 to $382,175.00 due to a reduction in the transfer in from the Keystone Fund. Using a 9 month pro rata, County Administration was asked to find a total of $96,765.00 in cuts; with $6,138.00 in non-personnel expenditures and $90,627.00 in personnel costs. The budget as recommended exceeds that amount with a total reduction of $106,147.00, with a personnel cut of $103,497.00 and $2,650.00 in non-personnel cuts. The cut reflects a reduction in services and will significantly impact the delivery of economic development services.

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County Board Committee of the Whole identified $11,780.00 in cuts, which was accomplished by zeroing out contributions and grants, and conferences and seminars.

•

Employee Health Fund Revenues of $8.4 million and expenditures of $9.9 million in expenditures remain unchanged from the originally recommended budget.

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FICA Revenues are proposed to decrease by $106,270.00, a function of the proposed decrease in the workforce in the General Fund, with the levy decreasing by a corresponding amount.

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General County Revenues of $27.487 million and expenditures of $6.889 million remain unchanged from the originally recommended budget. He noted that the IT Transfer has been reduced by $77,195.00 due to elimination in the IT budget of a newly created position dedicated to process improvement. There has also been a decrease in the transfer out to General Obligation Debt to reflect the proposed creation and levy of Debt Service.

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IMRF Fund Based on reduced payroll, revenues and corresponding expenditures are projected to decrease approximately $141,905.00.

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Information Technology Services Fund Revenues are reduced to reflect a change from the transfer from General County, which covers IT Services of the General Fund, with corresponding expenditures. Mr. Sorrel advised that contractual items identified at the Committee of the Whole will continue to move ahead and remain in the budget, subject to revision by this committee or the County Board.

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Risk Management Fund Revenues and expenditures remain unchanged from the budget as originally recommended. Unemployment obligations will be reviewed, dependent on the ultimate number of reduced personnel. If the maximum number of layoffs are implemented, unemployment liability is estimated at $600,000.00.

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Capital Project Fund Revenues and expenditures remain unchanged from the budget as originally recommended. Both revenues and expenditures are $1.4 million.

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Criminal Justice Information System Fund Revenues and expenditures remain unchanged from the budget as originally recommended. The fund has $1,000.00 in revenues in income earned. Expenditures total $50,000.00.

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Facilities and Grounds Operations Revenues remain unchanged at $328,990.00 from the originally recommended budget; targeted 9 month pro rata cuts based upon the Committee of the Whole total $64,878.00, with $47,768 in personnel costs and $17,110.00 in non-personnel costs. The cut in personnel expenses equates to one to two positions in the budget.

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Parking Facility Fund Both revenues and expenditures remain unchanged from the budget as originally recommended, with revenues of $318,000.00 and expenditures of $239,500.00.

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Public Facilities Sales Tax Fund Both revenues and expenditures remain unchanged from the budget as originally recommended. Revenues are estimated at $4.5 million, while expenditures are slated at $4.8 million.

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Veterans Memorial Capital Project Both revenues and expenditures remain unchanged from the budget as originally recommended. Revenues are slated at $25,000.00, while expenditures are estimated at $360,000.00.

The motion to approve the County Operations budget as recommended by the County Administrator carried unanimously.

Resolutions

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State's Attorney Appellate Prosecutor Authorization/Appropriation FY 2017 A motion to approve was made by Mr. Mayer and seconded by Ms. Ardapple. The motion carried.

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Extension of Recorder's Automation Fund Loan from two year to four years A motion to approve was made by Mr. Baietto and seconded by Mr. Mayer. The motion carried.

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Adoption of Peoria County Employee 2017 Health Plan Premiums A motion to approve was made by Mr. Baietto and seconded by Ms. Ardapple. Ms. Musselman advised that staff is recommending an increase in health premiums of 2% from the prior year. The motion carried.

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Excess Health Insurance A motion to approve was made by Mr. Baietto and seconded by Mr. Salzer. The motion carried.

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Risk Management Third Party Administrator Services and Excess Insurance A motion to approve was made by Mr. Mayer and seconded by Ms. Williams. The motion carried.

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FY 2017 Authorized Staffing Count Mr. Sorrel noted that it will be necessary to reduce the initial authorized staffing count recommendation based on reduction in force. A motion to defer until the first quarter of 2017 in order to allow staff to adjust the staffing count and finalize numbers was made by Mr. Mayer and seconded by Ms. Williams.

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FY 2017 Capital Improvement Budget and 2017-2021 Capital Improvement Plan A motion to approve was made by Mr. Baietto and seconded by Ms. Ardapple. The motion carried.

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Revised Financial Policies A motion to approve was made by Mr. Mayer and seconded by Ms. Ardapple. The motion carried.

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Annual Authorization for Year-End Transfers A motion to approve was made by Mr. Dillon and seconded by Mr. Mayer. Mr. Dubrowski summarized the current rules regarding existing purchase orders and rollovers. He stated if there is a rollover on a project that is currently in progress and all of the protocol has been met, it can go forward to the Budget Committee as part of a blanket rollover. Should there be a request to rollover funds and the proper protocol has not been met (no purchase order, vender, bids or contract) those funds cannot be rolled over. He stated that a request can be made; however, the request must go to the proper oversight committee as an additional appropriation. The motion to approve carried.

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Abatement of Bond Tax Levy - Series 2010A; 2010B; 2010F; and 2011 Bonds A motion to approve was made by Ms. Ardapple and seconded by Mr. Baietto. The motion carried.

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Approval of the Annual Tax Levy Ordinance A motion to approve was made by Ms. Ardapple and seconded by Mr. Dillon. Mr. Dubrowski advised that in the original proposed levy prior to the referendum question, the amount was held flat; the level was $335,000.00 with a penny added. He stated that the recommendation before the committee adds an additional penny from the previous year's levy. The motion carried, with Mr. Mayer voting nay.

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FY 2017 Annual Appropriation and Budget Ordinance A motion to approve was made by Mr. Dillon and seconded by Mr. Baietto. Mr. Sorrel advised that based upon changes adopted at this day's committee meetings, with the exception of the change made at Ways and Means Committee as it relates to the Board of Review, revenues for all funds total $125,475,300.00. He stated that will be necessary to adjust total expenditures to reflect the amendment made in Ways and Means Committee; however, prior to that amendment expenditures totaled $131,614,660.00. The approximate $6,000,000.00 gap between revenues and expenditures is comprised of use of fund balance and a variety funds. He advised that based upon action taken, staff will take those changes and prepare the formal levy ordinance for distribution in advance of the December County Board meeting. The motion carried.

Adjournment The meeting was adjourned by Chairman Fennell at 2:45 p.m.

Recorded & Transcribed by: Jan Kleffman