Peoria Standard

The Fulton County Finance and Insurance Committee met Jan. 10 to transfer general funds.

Here are the meeting's minutes, as provided by the committee:

January 10, 2017 Finance and Insurance Committee Meeting Minutes

Fulton County Board- Finance & Insurance Committee Meeting Agenda

Fulton County Board Office, 100 N. Main, P. O. Box 226, Lewistown, IL 61542

Phone 309-547-3041ext 104-Fax 309-547-3326-email jyoung@fultonco.org

Committee: Finance/Insurance Committee

Meeting Place Fulton County Courthouse, Jury Room off Rm 201, Lewistown, IL

Time: 5:30 p m

Date: January 10, 2017

1. Call to Order

Time: 5:30 pm

2. Roll Call

Doug Manock (xxxxxx/absent)

Garry Hensley (present/xxxxxx)

Lisa Joachim (xxxxxx/absent)

Eric Pigg (present/xxxxxx)

Warren Potter (present/xxxxxx)

Roll call was taken, quorum was present

OTHER BOARD MEMBERS: Bob Bucher – Fulton Co. Board President

STAFF: Audra Miles – Administrative Comptroller

John D Young – Executive Asst. FCB

ELECTED & APPOINTED OFFICALS: Staci Mayall – Co. Treasurer

3. Call for Additions/Deletions To and Approval of the Agenda

Addition – Under Treasurers report; Bob Bucher – Board Chairman asked to make a comment after the Treasurer’s report.

Member Potter moved to accept the agenda as amended with a second from Member Pigg. No Discussion was made. Motion carried by voice vote with all voting ayes.

4. Approval of Previous Minutes – December 13th, 2016

Member Pigg moved to approve the minutes from the December 13th meeting as presented with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

5. Announcements, Communications and Correspondence

Bucher began by saying there was information on the hog confinement being purposed by Duncan Mills. Bucher sighted the numerous delays caused by the holidays and the lack of clarity on the application of which name would be used to identify the site, Cleer Farms, LLC or Memory Lane Acres, LLC, Bucher had made the decision to ask for the public hearing. Bucher finished by saying he would make a full announcement at the full board meeting. Member Pigg asked where the proposed site was; Bucher described the location to Member Pigg’s satisfaction.

6. Public Comments – None

7. Consent Agenda Items

a. Claims

Member Pigg moved to approve the Claims with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

b. Reports

i. Update from Supervisor of Assessment

Rick Regnier – Supervisor of Assessment was unable to attend due to illness in the family. John Young – Executive Asst. provided a limited report to the committee based upon an email provided by Regnier. The email indicated that all pertinent documents related to the assessors work had been received and filed with the state. Member Hensley asked if Regnier was ahead of schedule, on time or behind schedule. Young reported that Regnier was in pass with last years’ time-frame. No further conversation was made.

c. Other Reports

d. Resolution

8. Transfer of Funds

a. General Funds Transfers

i. $55,000.00 From: #001-595.102-017 General Funds

To: #047-475.100-103 Landfill Fund

Member Pigg moved to approve the Transfer of Funds with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

b. Other Funds Transfers

9. Immediate Emergency /Appropriation(s)

a. General Funds Immediate Emergency Appropriations

b. Other Funds Immediate Emergency Appropriations

10. Old Business

a. Discussion/Action – Update on Employee Wellness Program Sign-up

Young reported that the sign-up process would start on January 11th and that elected, appointed officials and department heads would receive sign-up sheet, a sample of the schedule based upon the courthouses model and a brief outline of the program. Audra Miles – Administrative Comptroller asked if the current wellness program and the new program would both be valid; general discussion was made thinking both would but Young stated he’d confirm with Jake Green. No further discussion was made.

11. New Business

a. Discussion/Action – Resolution: Extending the Board of Review

Member Hensley read the resolution as presented; which provided the session of the Board of Review to be extended past the final adjournment date of December 31st. General discussion was made regarding this pattern of extension, no further conclusion were made.

Member Pigg made the motion to approve the resolution as presented with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

b. Discussion/Action – Hiring Freeze

Member Hensley stated that due to selection of health insurance that was made and the insufficient funds put into the budget line item; there was a nearly $300,000.00 deficit. Bucher asked that everyone review the sheet Mayall had provided. After a general discussion on the state of county funds and collections of revenue the decision was to come back at the end of the month finance committee meeting to come up with ways to off-set the reduction of revenues. Bucher said a hiring freeze for all positions was one option he wanted committee members to think about. Hensley pointed out that because of the high turn-over at The Clayberg, a hiring freeze might not work but agreed one should be instituted at the courthouse and possibly the Sheriff’s office. Member Potter had not opinion other than further discussion were needed soon. Member Pigg asked if there should be a board vote on such discussion; Bucher pointed out that with two members excused the topic should be tabled till the end of the month meeting. Member Hensley supported the idea of Bucher speaking to the department heads, but said that was up to Bucher. No further discussion was made.

12. Transit

Miles said the 2nd quarter grant payment request was ready to be signed and they were still waiting on the 1st quarter’s payment. No further discussion was made.

13. Treasurer’s Report

Mayall began by outlining the corrected income statements that she had presented; elaborating on the zoning vehicle and zoning fund balance corrections. Mayall next discussed the situation with Camp and Rec and the missed shower house payment for December. Mayall stated she had spoken with Duffield, realized it was an honest mistake and fixed it.

Next, Mayall went over the bank history report that she had provided; she made special note of the anomalous year that 2014 was since $650,000.00 in uncollected sales tax had come in that year from a business in Canton.

Mayall continued, saying the revolving loan account from the Commerce Department of Illinois was closed but $.37 in interest had been earned; Mayall asked if that money should go to the clock tower fund. The consensus was for her to do so.

Lastly, Mayall stated that the likelihood of a tax freeze was very good, SB 66-30 and HB 11-10 were both in play but on hold till the new legislatures took over later that week.

Member Potter asked for the balance of the clock tower fund account, Mayall provided it but referred Potter to Member Clark regarding outstanding invoices.

14. Executive Session – None

15. MISC. – None

16. Adjournment

Time: 5:58

Member Pigg made the motion to adjourn with a second from Member Potter at 5:58 p.m. The motion carried by voice vote.