Peoria Standard

The Fulton County Economic Development and Tourism Committee met March 8 to consider the pavilion project.

Here are the meeting's minutes, as provided by the committee:

February 8, 2017 Economic Development & Tourism Committee Meeting Minutes

Fulton County Board Committee Agenda

Fulton County Board Office, 100 N. Main, P. O. Box 226, Lewistown, IL 61542

Phone 309-547-3041ext 104-Fax 309-547-3326-email jyoung@fultonco.org

Committee: Economic Development & Tourism Committee

Meeting Place: Fulton Co. Health Department – 700 E Oak St. Canton, IL Rm 307

Time: 5:00 p m

Date: February 8, 2017

1. Call to Order

Time: 5:02 PM

2. Roll Call

Terry Pigg (present/xxxxxx)

Gabrielle Manock (present/xxxxxx)

Glenn Hamm (present/xxxxxx)

Steve Bohler (present/xxxxxx)

Jason Myetich (present/xxxxxx)

Roll call was taken and quorum was present

ELECTED & APPOINTED OFFICALS: Stephanie Duffield – Superintendent

STAFF: John D Young – Exec. Asst. Fulton Co. Board

OTHER BOARD MEMBERS: Robert L Bucher Fulton Co. Chairman

3. Call for Additions/Deletions To and Approval of the Agenda

Member Bohler moved to approve the Agenda with a second from Member Hamm No Discussion. Motion carried by voice vote with all voting ayes.

4. Approval of Economic Development/Tourism Minutes – Jan. 4, 2017

Member Bohler moved to approve the Minutes with a second from Member Hamm No Discussion. Motion carried by voice vote with all voting ayes.

5. Announcements, Communications and Correspondence – None

6. Public Remarks – None

7. Claims

a. Discussion/Action: Economic Development & Tourism claims – None

b. Discussion/Action: Campground claims

Member Bohler moved to approve the Claims with a second from Member Manock. No Discussion. Motion carried by voice vote with all voting ayes.

8. Old Business – None

9. New Business

a. Discussion/Action: Fulton Co. Tourism Council Dues

Chairman Pigg said that a letter regarding membership dues had come in from the Fulton Co. Tourism Council. Pigg continued that the dollar amount for a governmental unit with a population of over 5,000 citizens would be $300.00. Pigg asked for a motion be made to pay the membership dues. Member Bohler made the motion to approve a payment of $300.00 to be made to the Fulton Co. Tourism Council with a second from Member Manock. No Discussion. Motion carried by a voice vote of all ayes.

b. Discussion/Action: Pavilion Project

Stephanie Duffield – FCCRA superintendent said the campground’s pavilion was in poor shape and needed to be replaced. Duffield presented one quote, which she had obtained. After a general discussion on size and location, Pigg stated that specifications from an engineering firm were needed and the job would have to go out to multiple bidders.

Duffield said that financing the project could be done but making a down payment with money from Capital Improvements and borrowing the balance from the County. Co. Chairman Bucher stated that the county has several projects that needed to be completed such as county road repairs and the option of borrowing the money from the county might not be possible. A member of the audience recommended a carport as a cheaper alternative to building a pavilion. Duffield said that the intention was to use existing infrastructure, the citizen stated that all the existing infrastructure could be used, adding that electrical power could be run to a carport as effectively as a traditional structure. General discussion by the committee suggested the carport idea valid and funds saved on this project could be put into other projects such as road repair within the campground or the creation of a playground. The discussion was concluded with Pigg informing Duffield that he would contact a representative from Phillips and Assoc. so a meeting about the pavilion could be held.

10. Fulton County Camping and Rec

a. New Business

i. Discussion/Action: Hiring of Part-Time Employees

Pigg placed some requirements on the next part-time employee that Duffield could hire; including the ability to operate at the tractor and bat wing mower as well as provide general maintenance on said equipment. Member Bohler said that the ability to do light mechanical work would be necessary. Bucher confirmed that only one part time person was to be hired; Pigg stated that it was to be only one but they must be qualified.

b. Superintendent Report

Duffield requested to get a new screen door for the house as the current door did not have a latch and her child was becoming more mobile, the concern was they would get outside. After general discussion; the concern was that a custom size might be needed, but Duffield could purchase and installed.

Duffield said she had gotten four truckloads of rocks.

Duffield stated that she had completed the inventory of the equipment at the campground and had sent copies to the Chairman and Board Secretary.

Bohler asked how many open sites were there currently and how long was the waiting list. Duffield said there were fourteen sites and one hundred on the waiting list.

c. Old Business – None

11. Other – None

12. Executive Session – None

13. Adjournment

Time: 5:23 PM

Member Bohler made the motion to adjourn with a second from Member Hamm. Motion carried by voice vote with all voting ayes.