Alpha Park Public Library District Board met Jan. 17.
Here is the minutes provided by the Board:
1. Call to Order
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:00 p.m. Tuesday, January 17, 2017, in the second floor meeting room, President Hordesky presiding.
2. Roll Call
Members Present: Jeff Hordesky, Crystal Kyle, Sandy Lingenfelter, Tamara Ruth, and Karl Stach.
Members Absent: Jennifer Hattermann and Dixie Krisher.
Staff Present: John Richmond and Patti Borland.
Public Present: None
3. Public Comments
None
4. Consideration of Consent Agenda by Omnibus Vote
President Hordesky presented items #4 (Minutes), and #5 (Financial report & expenditures), for the consent agenda.
Trustee Stach asked for Item #5 (Financial report, etc.) to be removed.
A motion was made by Trustee Stach and seconded by Trustee Kyle to approve item #4 (Minutes) as presented in the consent agenda.
The motion passed by unanimous vote.
5. Minutes
Resolved, that the minutes of the Dec. 19, 2016 regular meeting adopted
The motion passed by consent agenda.
6. Financial
Resolved, that the financial report for December be accepted and that expenses for December in the amount of $42,296.61 and expenses for January in the amount of $35,678.16 for a total of $77,974.77, be approved for payment.
Following a brief discussion re: the Financial Report, Trustee Lingenfelter moved and Trustee Kyle seconded that the Financial Report and approval of Expenditures be accepted as presented.
The motion passed by unanimous roll call vote.
7. President's Comments
Happy New Year and welcome back.
8. Committee Reports
A. Finance Committee
Trustee Lingenfelter and Patti are working on the budget reporting problem with Chalkable, the library’s financial software.
B. Building & Grounds Committee
Trustee Ruth reported we will be moving forward with the roof and the other HVAC units.
The northwest interior wall will be repaired soon by Wright-Way.
C. Marketing Committee
No meeting this month
D. Safety Committee
The entire staff has reviewed the Blood Pathogens and Code Adam policies.
Trustee Stach informed the board about the new law that all schools in Illinois built before 2000 have to test their water for lead. He suggested that the library look into this also. Director Richmond has already contacted LCHS to see how they are handling the situation.
9. Legislative News
None
10. Director's Report
1. The library has received a $500 gift from a couple, to be matched by Caterpillar!
2. In the “Special Activities,” please note Marla’s two Yarners activities, on the
13th and the 30th. Both the jr. and sr. yarners have survived growing pains, and both sets of participants have grown into cohesive groups. Great success stories here.
3. The 2017 “Ladies’ Night Out” sold out in no time at all. This is the first time staff has seen it sold out before the end of the year, for a January or February date.
4. The newly-redesigned newsletter was e-mailed to approximately 4,300 patrons. Corey helped Will add patrons’ e-mail addresses from patron records to the names and addresses Will had already. Information from Will:
Notable stats from the newsletter – approximately two weeks out
• Successful deliveries--3,831 out of about 4,300 electronic letters sent
• 62% of users read the newsletter via mobile device, with 38% doing so via desktop/laptop--this will impact design the next time through
• Only 15 users unsubscribed (below the expected 20-30)
• Constant Contact monitors what links are being clicked on--most clicks are going directly to alphapark.org, with the remaining clicks going to information regarding the book club selections
• For the next full newsletter, Will will adjust design to account for the increased mobile users and will also include more "clickable" items.
5. The library received a small payment of Corporate Personal Property
Replacement Tax in December, which is close to last year’s payment. As nothing can be assumed with the state, library administration is relieved. The recent payment from the Bartonville TIF District is only two dollars below what was budgeted.
6. APL collected 179 winter clothing items for children via the Christmas (Angel) tree, to be delivered to the South Side Mission.
7. The Friends have done a land office business with the decorative concrete stepping stones that Dixie has brought from Missouri. The Friends will pay for new shelving to be used in consolidating Young Adult literature and graphic novels. Shelving has been ordered. At this month’s meeting, the Friends discussed a combined garden club-Friends-library garage sale at Alpha Park, in the pavilion(s). To be determined. The big book sale is on for June.
8. There have been some problems on the west wall near the staff lounge and book sale shelves—cracks in the wall, bowing of framing. The architect and contractor have been contacted. The contractor will make repairs. Problems arose because of the condition of the old wall’s interior, issues with the windows, and other facts which apparently can be remedied fairly easily.
9. The Equalized Assessed Valuation (EAV) of property in the library’s area is supposed to be up by about 4.5%. If this is true, it will be good news for the library.
11. Communications
None
12. Unfinished Business
A. Interior lighting & fire protection system (alarm) bids
A motion was made by Trustee Stach and seconded by Trustee Kyle to: award the combined bid for lighting and fire protection system replacement to Wilcox Electric & Service Inc., pending confirmation from Keith Barth that the fire alarm panel can be separated from the security panel and the security panel will continue to function as usual.
This motion was passed by unanimous roll call vote.
Nine firms submitted bids.
13. New Business
A. None
14. Commendations
Trustee Ruth commended Marla Scarcliff on the Yarners and Jr. Yarners programs.
Board of Trustees Regular Meeting January 17, 2017 Page 5
15. Comments
16. There being no other business, the meeting was adjourned at 7:55 p.m.
http://www.alphapark.org/images/Board/minutes1-17-17.pdf
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