Alpha Park Public Library District Board met Feb. 21.
Here is the minutes provided by the Board:
1. Call to Order
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:02 p.m. Tuesday, February 21, 2017, in the second floor meeting room, President Hordesky presiding.
2. Roll Call
Members Present: Jeff Hordesky, Crystal Kyle, Sandy Lingenfelter, and Karl Stach.
Members Absent: Jennifer Hattermann, Dixie Krisher, and Tamara Ruth.
Staff Present: John Richmond and Patti Borland.
Public Present: Tom Stagg
3. Public Comments
None
4. Consideration of Consent Agenda by Omnibus Vote
President Hordesky presented items #4 (Minutes), and #5 (Financial report & expenditures), #12A (Bloodborne Pathogens Policy) and #12B (Collection Management Policy and Request for Reconsideration of Materials) for the consent agenda.
Trustee Stach asked for Item #12B (Collection Management Policy and Request for Reconsideration of Materials) to be removed.
A motion was made by Trustee Lingenfelter and seconded by Trustee Kyle to approve item #4 (Minutes), #5 (Financial report & expenditures), and #12A (Bloodborne Pathogens Policy) as presented in the consent agenda.
The motion passed by unanimous roll call vote.
5. MINUTES
Resolved, that the minutes of the Jan. 17, 2017 regular meeting adopted
The motion passed by consent agenda.
6. Financial
Resolved, that the financial report for January be accepted and that expenses for January in the amount of $27,512.93 and expenses for February in the amount of $25,508.34 for a total of $53,021.27, be approved for payment.
.The motion passed by consent agenda.
7. President's Comments
We will be preparing a time line for the board transition coming up.
8. Committee Reports
A. Finance Committee
Trustee Lingenfelter explained the financial report to the board. The item in question shows up on the assets part of the report not the expenses portion. The board would like to receive the entire financial report, including the assets and liabilities with the receipts and expenses, in the board packet.
B. Building & Grounds Committee
Trustee Stach and the Director met with Dennis Parkins and Ryan Holmes about the bids for the 3 HVAC units and a new roof on the 1995 portion of the building. The notice will be sent to the Journal Star on Wednesday, Feb. 22, for bids. Bids will be opened March14 at 9:15 a.m. at the library.
The HVAC units need to be done May 26, 2017, so installation doesn’t conflict with Summer Reading. The roof has a deadline of July 1, 2017.
The landscaper is putting rock and edging on the west and north side of the building. This is to prevent the building from being hit by the lawn mower.
C. Marketing Committee
The library is going to promote ebooks for March and April. Trustee Hattermann showed an app called ChatterPix that her son has used at school. Heidi and Lisa have already tried it out and plan to do more with it on Facebook. Trustee Hattermann is looking into a banner for the Summer Program that Alpha Park is sharing with the Bartonville Parks Committee.
By the next board meeting we will have our numbers in the ROI (return on investment) report for the board to see.
We may ask children what they like about the summer reading program, and have them record it (video, for social media). This is something we would like adults to do also, to promote our summer programs.
D. Safety Committee
No meeting
9. Legislative News
None
10. Director's Report
1. Three new programs have been very successful. Will’s Comic Art Club drew 24
people recently. The partnership with the Hollis Park District brought out 35 people for the first swing dancing class, with 25 of those people having signed up through APL. A hula hoop exercise class was attended by 30-35 people.
2. Policies have not been reviewed for a while; the Collection Management Policy
definitely needs to be reviewed. It is included in the board packet. The Bloodborne Pathogens Policy is still up-to-date and in force—no changes recommended.
3. The Friends’ big book sale will be held June 16 and 17. At the February meeting, a
number of good ideas for additional fundraisers were generated. Kay Dye, one of the two main organizers of the garden walk, is going to work with Karen Lowe, our p-t gardener, on reviving the butterfly garden on the west side of the building.
4. President Hordesky asked for an update on Unique Management, the collection agency. It has been five years since APL began its partnership with Unique. Unique’s letters are much friendlier—a “gentle nudge,” as Unique puts it—than those that come from most agencies. In five years, Unique has gotten us:
• $11,587.18 in actual cash payments for lost or long-overdue items
• $35,124.00 worth of materials returned; value of each item is determined by the cost entered by Tech Services into cataloguing records
Unique will do “skiptracing,” i.e., they will attempt to get new addresses and phone numbers for people who have left the district with our materials. This would not be practical for Circ staff to attempt. Circulation staff is pleased with using a collection agency, especially since Unique’s letters are not unpleasant. There still may be difficult patrons, but they’re not as “hot,” over-all, as they might be otherwise.
11. Communications
None
12. Unfinished Business
A. Referendum Projects
13. New Business
A. Bloodborne Pathogens Policy #217-6
The motion to reaffirm the policy passed by consent agenda.
B. Collection Management Policy and Request and Request for
Reconsideration of Materials #217-7.
After a lengthy discussion it was determined to table this until next month.
14. Commendations
The Youth Services Librarian, Sara Bell, commended Cheryl Duhs on the good job she has done on the displays. Also, Cheryl suggested changing the time of “Make-It, Take-It” to 10-2, and attendance has increased greatly.
15. Comments
16. There being no other business, the meeting was adjourned at 8:13 p.m.
http://www.alphapark.org/images/Board/minutes2-21-17.pdf
Alerts Sign-up