Alpha Park Public Library District Board met Nov. 21.
Here is the minutes provided by the Board:
1. Call to Order
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:01 p.m. Monday, November 21, 2016, in the second floor meeting room, President Hordesky presiding.
2. Roll Call
Members Present: Jeff Hordesky, Jennifer Hattermann, Crystal Kyle, Dixie Krisher, and Karl Stach.
Members Absent: Sandy Lingenfelter
Staff Present: John Richmond and Patti Borland
Public Present: None
3. Public Comments
Trustee Stach read a statement to the board touching on Trustees’ and administrative responsibilities.
4. Consideration of Consent Agenda by Omnibus Vote
President Hordesky presented items 4, 5, 11B and 12B for the consent agenda.
Trustee Ruth asked for Item 5 to be removed and Trustee Stach asked for item 12B to be removed.
A motion was made by Trustee Krisher and seconded by Trustee Hattermann to approve items 4 & 11B as presented in the consent agenda.
The motion passed by unanimous vote.
5. Minutes
Resolved, that the minutes of the Oct. 17, 2016 regular meeting adopted.
The motion passed by consent agenda.
6. Financial
Resolved, that the financial report for October be accepted and that expenses for October in the amount of $19,783.12 and expenses for November in the amount of $141,592.50 for a total of $161,375.62, be approved for payment.
Following a brief question re: the November expenses, Trustee Ruth moved and Trustee Krisher seconded that the Financial Report be accepted as presented. Motion passed by unanimous roll call vote.
7. President's Comments
None
8. Committee Reports
A. Finance Committee
No meeting this month.
B. Building & Grounds Committee
Trustee Ruth reported that the resurfacing and lighting on the north parking lot is done. No one is sure why the scaffolding is still up around the building. Wright-Way will be contacted to find out when they are coming back to finish the job.
C. Marketing Committee
No meeting this month
D. Safety Committee
No meeting this month.
9. Legislative News
None
10. Director's Report
1. APL has been buying electricity from Constellation Energy Services. The
contract price this year was $0.0649 per kWh. APL will move to MidAmerican Energy Services at $0.05678 per kWH. This will save $1,644.00. This is a one-year contract. Debbie Martin will shop for suppliers of electricity before the contract with MidAmerican ends.
2. The library received $925.00 in memorial gifts honoring Erma Walters.
Erma and her husband, Robert (Bob), who died in 2005, were long-time supporters.
3. Appropriate changes have been made to the travel reimbursement policy, in
line with the new state law. Language has been updated in the sick leave policy, for standardization vis-à-vis the travel policy.
4. There is a new Child Bereavement Act which, like the Family & Medical
Leave Act, doesn’t strictly apply to APL, as the library does not have 50 employees—but APL is required to have a policy, regardless.
Director Richmond presented a revised bereavement leave policy to incorporate requirements of the Child Bereavement Act.
5. The per capita grant application originally called for the staff to review
Chapter 6 of Serving Our Public 3.0, which the supervisors have done. The actual grant application states that administration and the board will review it. A photocopy of the chapter is included in this month’s packet, and a review is shown under “New Business.” Concerning access standards:
• #2 – APL was open on Sundays from September through May when Director Richmond arrived. When the economy sank, post-9/11, one of several economies was closing on Sundays. When funding permits, it would be desirable to offer Sunday hours again.
• #3 – To date, APL has not provided registration for programs online, To be discussed with supervisors.
• #13 – Signage needs to be altered in the large-print books and audio section.
• #14 – APL provides large-print books, regular audio books, and participates in the Library of Congress’s Talking Books Program. There may be other online helps to explore.
11. Communications
None
12. Unfinished Business
A. Lighting
Trustee Krisher made a motion to purchase the LED lighting for the upstairs. Trustee Ruth seconded the motion.
After discussion, Trustee Krisher amended her motion to replace lighting with LED paid from the Special Reserve fund, and target 50 foot candles at night. This will involve Dennis Parkins, as bid documents must be written. There is money in the General Fund for consulting services, as this is outside the priorities specifically established in the list of tasks to be performed with bond funds.
The motion passed by unanimous vote.
B. Travel Resolution and changes, old travel policy.
Resolved, that the resolution to comply with the government travel expense control act be approved as presented.
The motion passed by unanimous vote.
13. New Business
A. Review, Chapter 6, Serving Our Public 3.0, for Per Capita grant
application. Director Richmond presented draft narrative paragraphs for the grant application. He will send final drafts to the trustees before the December meeting. The grant application must be approved in December, as it is due at the State Library no later than January 15, 2017.
B. Revised language, sick leave policy, and revised funeral leave
policy, in accordance with new Child Bereavement Leave Act.
A motion was made by Trustee Krisher and seconded by Trustee Kyle to approve the changes to be in line with the Child Bereavement Leave Act.
The motion was passed by unanimous vote.
14. Commendations
None
15. Comments
Trustee Krisher informed the board of the success experienced in selling concrete stepping stones and other outdoor decorations—made by the Amish in Missouri, and delivered by Trustee Krisher—as a fundraiser for the library/library Friends.
The board and staff annual luncheon will be held on Thursday, December 15, at Fairview Farms. Trustees should RSVP to Patti or to Jennifer Jacobsen-Wood.
16. There being no other business, the meeting was adjourned at 8:15 p.m.
http://www.alphapark.org/images/Board/minutes11-21-16.pdf
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