Peoria Standard

City of Peoria Springdale Cemetery Management Authority met January 17.

Here is the minutes provided by the Authority:

Authority Members Present for Roll Call: 

Becky Doubleday 

Connie Frank S

teve Kerr, Vice Chairman 

Garth Madison Bob Manning, Chairman 

Pat Powers 

Kent Rotherham 

Matt Ryan 

Jim Stuttle, Treasurer 

Absent from Roll Call: 

All Present 

Also In Attendance: 

Mark Matuszak, General Manager 

Monica Jones, Staff 

Media

Interested Citizens

Chairman Manning called the meeting to order at 4:00 p.m. in the Springdale Cemetery meeting room in the Volunteer and Maintenance Building on Tuesday, January 17, 2017. A roll call of Authority members was taken and Chairman Manning announced there was a quorum. Chairman Manning asked all in attendance to please stand and join in reciting the Pledge of Allegiance.

Chairman Manning also welcomed Ms. Pat Powers as a new member of the Authority appointed by the Foundation to take the place of Al Andrews, who today was approved the first Emeritus member of the Springdale Historic Foundation. The Authority will honor Mr. Andrews at its February meeting for his service as a member of the Springdale Cemetery Management Authority.

Approval Of December 20, 2016 Regular Meeting Minutes:

Mr. Rotherham made a motion to approve the minutes of the December 20, 2016 regular meeting. Ms. Frank seconded. Motion passed by unanimous voice vote.

Public Comment:

None.

Update From Volunteer Steve Cantrell:

Mr. Cantrell gave a brief report on assisting with updating cemetery records and on Find-A-Grave website. He reported he has assisted with making corrections to Axiom as well as taking photographs of markers. He also reported 74% of Springdale Cemetery markers have been photographed and uploaded to Find-A-Grave, a website that will give you location and information about your deceased loved one.

Update on Savanna:

Mike Rucker, Peoria Wilds, gave a brief quarterly report on the savanna.

General Manager’s Report: 

Mark Matuszak distributed his report (which is attached hereto and made a part of these Minutes) and answered questions from the Authority.

• Burials for the month - 6 total - 3 full/3 cremains; YTD burials - 133. In 2013, we had 131 burials; 33% were cremains. In 2014 we had 129 burials; 23% were cremains. In 2015 we had 123 burials; 35% were cremains. In 2016 we had 133 burials; 46% were cremains. The numbers are changing very quickly.

• One lane at the entrance is not completed but when it gets warmer they will finish it and open up that lane.

• The cell tower trenching is complete. The foundation has been drilled and installed for the tower.

• A family purchased two crypts in the mausoleum.

Report of Officers:

Treasurer’s Report: 

Mr. Stuttle reported on checks written in December and reviewed the financial reports with the Authority. Chairman Manning reported revenues were up 42.5% from 2015 to 2016.

Approval of Checks Written: 

Ms. Frank made a motion to receive and file the December 2016 check register and checks written in the amount of $28,976.23. Mr. Kerr seconded. Motion passed by unanimous voice vote.

Approval of Financial Report: 

Ms. Doubleday made a motion to receive and file the December 2016 financial statements. Mr. Madison seconded. Motion passed by unanimous voice vote. Chairman Manning also reported the 2017 budget was approved at the last City Council meeting.

Investment/Finance: 

Mr. Stuttle reported approval for change of account signatories needs to be formalized. Chairman Manning suggested Denis Cyr will continue managing the account until additional discussion at the February meeting.

Report of Committee Chairs:

Monument Restoration: 

Nothing to report.

Historic Preservation Foundation:

Nothing to report.

Unfinished Business:

New Business:

Approval To Award Electrical Bid For Front Entrance Project: 

Two bids were received: Laser Electric - $40,155 and Oberlander Electric - $34,935.

Mr. Kerr made a motion to accept the bid from Oberlander Electric for electric work and lighting in the amount of $34,935. Mr. Stuttle seconded. Motion was approved with a roll call vote as follows:

Ms. Doubleday Aye 

Ms. Frank Aye 

Mr. Kerr Aye

Mr. Madison Aye 

Mr. Manning Aye

 Ms. Powers Aye 

Mr. Rotherham Aye 

Mr. Ryan Aye 

Mr. Stuttle Aye

No Nays were heard.

Approval to Award Irrigation Bid for Front Entrance Project: 

Three bids were received: F & W Lawn Care - $17,350, Commercial Irrigation - $13,585 and Tri County Irrigation - $12,225. Mr. Rotherham made a motion to accept the bid from Tri-County Irrigation for the irrigation system in the amount of $12,225. 

Mr. Kerr seconded. Motion was approved with a roll call vote as follows: 

Ms. Doubleday Aye 

Ms. Frank Aye 

Mr. Kerr Aye 

Mr. Madison Aye

Mr. Manning Aye 

Ms. Powers Aye 

Mr. Rotherham Aye 

Mr. Ryan Aye 

Mr. Stuttle Aye 

No Nays were heard.

Approval to Award Landscaping Bid for Front Entrance Project: 

Three bids were received: F & W Lawn Care - $28,160, Krumholz - $23,000 and D.A. Hoerr - $12,877. 

Ms. Frank made a motion to accept the bid from D.A. Hoerr for the landscaping in the amount of $12,877. Ms. Doubleday seconded. Motion was approved with a roll call vote as follows: 

Ms. Doubleday Aye 

Ms. Frank Aye 

Mr. Kerr Aye 

Mr. Madison Aye 

Mr. Manning Aye 

Ms. Powers Aye 

Mr. Rotherham Aye

Mr. Ryan Abstained (D.A. Hoerr is a former employer) 

Mr. Stuttle Aye 

No Nays were heard. 

If performance bonds are not required, a credit or discount will be expected. Chairman Mannning asked that performance bonds be included on the February agenda for further discussion and action as needed. 

2017Axiom Service Contract: 

Mr. Matuszak reported on actual usage (contact for assistance) of the 2016 Service Contract for Axiom and since the usage was so little, he negotiated a lower service fee for the 2017 contract.

Approval Of 2017 Axiom Service Contract: 

Mr. Stuttle made a motion to approve the 2017 Axiom Service Contract in the amount of $11,760, (or $980 per month). Mr. Rotherham seconded. Motion was approved with a roll call vote as follows: 

Ms. Doubleday Aye 

Ms. Frank Aye 

Mr. Kerr Aye 

Mr. Madison Aye 

Mr. Manning Aye 

Ms. Powers Aye 

Mr. Rotherham Aye 

Mr. Ryan Aye 

Mr. Stuttle Aye 

No Nays were heard. 

Chairman Manning reported a new secretary will need to be appointed at the February meeting.

Public Comment: 

None.

Motion To Adjourn: 

Motion was made by Mr. Rotherham to adjourn the regular meeting. Ms. Frank seconded. Motion passed by unanimous voice vote. Meeting was adjourned at 5:55 pm.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FMarch%2F28+-+Executive%2FExecutive+Committee+Agenda+3-28-17.pdf