Peoria Standard

Peoria County Infrastructure Committee met February 27.

Here is the minutes provided by the Committee:

Members Present: Phillip Salzer, Chairman; Rachael Parker - Vice-Chairman, Gregory Adamson, James Dillon Barry Robinson

Members Absent:

Others Present: Scott Sorrel - County Administrator; Mark Rothert, Shauna Musselman - Assistant County Administrators; Larry Evans - State's Attorney's Office; Brad Harding - County Board Member; Eric Dubrowski - Chief Financial Officer; Randy Brunner - Finance; Amy Benecke McLaren, Jeff Gilles - County Highway; Dan O'Connell - Facilities Director; Denise Patton - Sheriff's Office; Andrew Braun, Kerilyn Gallagher, Kathi Urban - Planning & Zoning; Steve Sonnemaker - County Clerk; Angel Marinich - MV/CountyLink

Call to Order:

Chairman Salzer called the meeting to order at 4:00 p.m.

Approval of Minutes:

A motion to approve the minutes of January 23, 2017 was made by Mr. Adamson and seconded by Ms. Parker. The motion carried

Informational:

• Public Meeting to provide input regarding the National Pollutant Discharge Elimination System (NPDES) Program

Mr. Braun advised that Peoria County has participated in the program since 2003 when the USEPA made it a Federal mandate. The program regulates some of the environmental concerns with water quality as well as infrastructure maintained by the County Highway Department. He advised that as part of the participation in the program, a submitted yearly report is required and the program is now asking for an annual opportunity for public input. The inclusion on the agenda allows the opportunity for questions or request further insight. He stated that information is available on the Peoria County website, and with the Planning & Zoning and Highway Departments.

• Veteran's Memorial Committee update

Mr. Sonnemaker advised that two additional names will be included to the memorial due to the recent deaths of two active duty service members. He stated that there is still an opportunity to purchase a memorial brick or contribute to the memorial. He advised that a contract has been finalized with artist Preston Jackson for the sculpture of a soldier of the Korean Conflict. He commented that a fundraiser for the memorial will be held at Veterans Pub on April 29th.

• Greater Peoria Sanitary District

No report; no questions or comments from committee. The minutes were received and filed.

• Facilities Master Plan

Mr. O'Connell summarized the status of several projects budgeted in 2017:

• Drawings for the County Clerk/Recorder of Deeds merger have been prepared by the architect and reviewed by the county, and bid documents are being prepared.

• A design concept for the Election Commission space has been initiated, however several environmental (mold and asbestos) and ADA issues have been discovered and the State's Attorney's Office, IT, Facilities and Administration are coordinating to draft a letter to the owner of the building outlining concerns. A follow-up meeting will then be held to determine how the issues will be addressed in order for the project to proceed. The County has a lease and is currently paying rent on the property, and discussion will include advising the owner of the necessity to remedy the environmental issues before the County will utilize the facility and/or cease rent payments. When county staff initially viewing the building, no mold was detected; however, the owner subsequently removed HVAC equipment during a partial renovation of the building which resulted in stagnant air throughout.

• Jail locks are being replaced in batches. Phase 1 was completed in 2016, with $75,000.00 budgeted for 2017. A Purchase Order will be requested after jail administration has determined which area to replace. Other projects scheduled at the jail include replacement of the rolling gate and replacement of the fire alarm panel.

• Rural Peoria County Transportation System 

Ms. Marinich advised that the Operations Supervisor has retired, and the Operations Manager from CityLift has been reassigned to the CountyLink office. She also stated that CountyLink now has hired a Road Supervisor. She advised that mileage is up 62.84% from last year and ridership is up 96.46% over last year, much of which can be attributed to the combination of rural and urban services. 

Mr. Rothert advised that staff is undertaking a coordinated dispatch, with the goal of consolidating operations under CityLink. He stated that a part of the process is utilizing a $57,000.00 state capital grant to purchase radios and dispatching software. He advised that a decision to pursue a sole source procurement of dispatching software is due to the specialized nature of a coordinated dispatch between different systems. 

Resolutions:

• Adoption of the ADA Transition Plan 

A motion to approve was made by Mr. Dillon and seconded by Ms. Parker. (Mr. Robinson enters meeting.) Ms. Musselman advised that in 2015-2016 the County conducted a self-evaluation of compliance issues with facilities, public right-of-way and sidewalks. Staff from Planning & Zoning, Highway and Facilities performed a complete evaluation of all county facilities in order to identify areas of compliance and non-compliance and create a transition plan to outline and identify the means to become compliant. The motion carried. 

• Commitment of local matching funds for Federal Surface Transportation Urban (STU) Funding 

A motion to approve was made by Mr. Robinson and seconded by Mr. Dillon. Mr. Gilles advised that the county is applying through the Tri-County Regional Planning Commission PPUATS Committee for funding for the intersection of Willow Knolls and Allen Road. He stated that one of the requirements of the application is a financial commitment from the County Board, advising that if the funding is awarded the county would provide a 30% local match. Mr. Sorrel advised that a complete reconstruction of the intersection would be undertaken if funding is awarded. The motion carried. 

• Cooperative Research Agreement with Bradley University 

A motion to approve was made by Mr. Adamson and seconded by Mr. Dillon. Mr. Gilles stated that this annual agreement is made with Bradley University to provide pavement management analysis on half of the county's road system. He advised that the cost of the agreement is $26,000.00 and has remained unchanged for the past several years. He added that this agreement provides the department with very useful data at a low cost. The motion carried.

• Preliminary Engineering Services Agreement with Hanson Professional Services for Phase I Engineering on Kickapoo Creek Road 

A motion to approve was made by Ms. Parker and seconded by Mr. Robinson. Mr. Gilles advised that federal funding for the construction cost will be available in 2020 and will pay for 80% of the construction costs. He advised that the engineering project is challenging as the structure is directly adjacent to both a railroad and Kickapoo Creek. He noted that Hanson Professional Services has expert experience in dealing with both of those challenges. He stated that Phase I includes environmental and hydraulic studies, soil borings and structure type selection. The motion carried.

(Mr. Dillon leaves meeting.) 

• Preliminary Engineering Services Agreement with Hanson Professional Services for Phase I and II Engineering on Brimfield Jubilee Road 

A motion to approve was made by Ms. Parker and seconded by Mr. Robinson. Mr. Gilles advised that the Highway Department applied for Illinois Major Bridge Funding in 2015 and has been notified that the county would be awarded $1.4 million for construction and construction engineering of the project, with funding available in 2021 and will cover 80% of costs. Hanson Professional Services has designed a bridge located nearby and has familiarity with the area; the project is also located within Jubilee Park and the firm has contacts and a good relationship with the DNR. The motion carried. 

• Special Warranty related to use of Federal 5311 funds for Public Transportation 

A motion to approve was made by Mr. Adamson and seconded by Ms. Parker. Mr. Rothert advised that the county is federally required to apply annually to IDOT for funding for rural transportation services. He stated that this resolution along with the following Ordinance must be approved annually in order to apply, and for which IDOT provides templates. He advised that the Special Warranty refers to rights of transit employees. The motion carried. 

(Mr. Dillon returned to the meeting.) 

• Ordinance to facilitate public transportation in Peoria County 

A motion to approve was made by Mr. Robinson and seconded by Mr. Adamson. Mr. Rothert advised that the Ordinance signifies the county's intent to operate a public transportation system. The motion carried. 

• Authorizing application, execution and amendment of Section 5311 Grant Agreement 

A motion to approve was made by Mr. Adamson and seconded by Ms. Parker. Mr. Rothert commented that when the county applies for 5311 Federal Funding, a resolution must also be approved signifying intent to apply for the grant. He advised that passage would also allow county staff to execute the grant agreement after approval by the federal government. The motion carried. 

• Service contracts with social service agencies for rural transportation services 

A motion to approve was made by Mr. Adamson and seconded by Mr. Robinson. Mr. Rothert advised the resolution allows staff and the State's Attorney's Office to enter into a service contract with human service agencies that utilize rural transportation services for their clients. He stated that these social service agencies make up a large part of the local match that is required by the state as part of the grant agreement. The motion carried.

• FY 2016 and FY 2017 appropriations related to the Peoria County Jail Emergency Generator Project 

A motion to approve was made by Ms. Parker and seconded by Mr. Dillon. Mr. Sorrel advised that replacement of the emergency generator at the Jail is a multi-year capital project. He stated that a government purchasing contract was used to acquire the generator and equipment, and Oberlander ultimately became the lead contractor. He advised that a Change Order for unanticipated cost overruns that should have come before the committee prior to engaging Oberlander was not brought forward. Mr. O'Connell advised that a policy change was initiated at the end of 2016 indicating that any funds that were not encumbered by a purchase order would be swept into the Capital Project Fund Balance. He stated that the project has been substantially completed and staff is requesting funds in the amount of $112,468.00 be reappropriated in order to complete and closeout the project. Ms. Parker questioned if the funding was included in the budget, and Mr. Sorrel responded that the project budget included and accounted for the expenses; however, he reiterated that those funds got swept into the fund balance. The motion carried.

Miscellaneous:

Mr. Dillon asked for an update on the Lancaster bridge project. Mr. Gilles advised that due to the mild weather this winter, utility companies have been able to move their utilities, with the exception of AT & T. He did note that AT & T began pulling cable last week and has begun the splicing process. He anticipates road construction beginning mid-March and the schedule is on pace for the road re-opening by the end of November. Ms. McLaren commented that the county has been working with the township to improve the condition of a detour route, and although the county is limited on what can be done, coal patch has been laid and when the weather improves bad spots will be replaced with aggregate and hot mix. 

Adjournment:

The meeting was adjourned by Chairman Salzer at 5:23 p.m.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FMarch%2F27+-+Infrastructure%2FInfrastructure+Committee+Agenda+3-27-17.pdf