Peoria Standard

Fulton County Health Committee met April 3.

Here is the minutes as provided by the Committee:

1. Call to Order (Meeting called to order by Mr. Hensley)

2. Roll Call (Mr. Hensley present: Ms. Hoke present; Mr. Hamm present; Ms. Joachim (excused); Mr. Taylor (excused); Mr. Bucher, Ms. Keime, Ms. Bitner, and Mr. Perez also present)

3. Call for Additions/Deletions To and Approval of the Agenda (Mr. Hensley made addition to new agenda; old business shall include new furniture for resident rooms; new business shall include location of our Health Committee Meeting; motion made by Mr. Hamm; seconded by Ms. Hoke)

4. Announcements, Communications and Correspondence (celebratory event for facility Nursing Assistant, Carol Butler held; very successful event; Mr. Hensley remarked as to the success of the event; Clayberg easter egg hunt discussed for Sunday, 4/9/2017; Easter Resident dinner discussed for Thursday, 4/13/2017)

5. Public Remarks:

Members of the Public who wish to address the Board must provide the Chairperson with prior written notice of their intent to speak. The written notice shall identify the name and address of the speaker, as well as a short statement indicating the speaker’s topic. Each citizen is limited to five (5) minutes. Citizen’s remarks shall not exceed 30 minutes per meeting:

6. Review of Minutes from Meeting (Ms. Hoke made motion; Mr. Hamm to second; all aye)

7. Claims/Review of Accounts’ Payable Items (all claims reviewed; water bill questioned; CPR training questioned; invoice for Bill Phillips & Associates was not processed; Ameren IP bill delayed; waiting until a mid-month; window treatments discussed for dining room; no other outstanding questions; Mr. Hamm gave initial motion; Ms. Hoke to second; all aye)

8. Transfer of Funds (within the next month, some would be expected)

9. Immediate Emergency Appropriations (none)

10. Resolutions for Board Meeting (resolution between Mr. Bucher and Mr. Hensley discussed on the part of the County Board for 40-year Clayberg employee, Carol Butler; noted as still to be done)

11. Chairman’s Report

1. Review of Facility Bond-Financed Projects

1. Presentation by Bill Phillips and/or Josh Singleton of Phillips & Associates, Inc. (motion needed to complete and bid-out re-roofing project; motion submitted; Ms. Hoke motioned; Mr. Hamm to second; all aye; timeline established for project; issue drawing for April 12th; pre-bid on room at 4/19; bid at 4/26 at their office in Canton; be able to be brought before Health Committee on 5/1/2017; signature at full County Board meeting on 5/9/2017; materials reviewed as to what would be needed; mid-July to mid-October; 7-10 days of work; October not deemed to be too late by BB; no disagreements noted; 2nd Project discussed (PT addition and window replacement; preliminary information reviewed; additional details discussed; temporary exit needed; use of NW-most resident room to be used; various details as to construction needs discussed; concerns on the part of those attending communicated; costs reviewed; committee preference to try to separate out the window replacement project from the PT Addition Project)

2. Review of Supplemental RFQ for County Energy Savings Program Survey of Clayberg Facility (secondary energy savings survey completed; there were supposed to be 9 inspectors, but there was only 3; Mr. Bucher gave review of potential cost savings project; Mr. Hensley and Mr. Bucher discussed further details of potential costs for plan)

3. Review of Facility Parking Lot Expansion Project (Mr. Hensley discussed progress made on work on parking lot project; line details discussed as far as Comcast’s work; all lines currently moved)

12. Old Business

1. Discussion/Action: Financial Update

1. Admissions/Census (previous month’s census information reviewed)

2. Aging (Medicaid payments received; still to hit the bank; quarterly inter-governmental payment received, as well; Diana discussed difficulties gone through regarding the Medicaid claims process)

3. Staffing (C.N.A.’s & Nurses still needed; one in Housekeeping/Laundry)

4. Medicare Payments Received (Payments reviewed by all attending for March 2017)

5. Medicare Cost Report (Report from Mr. Templin, Auditor, received and reviewed; Ms. Hoke requested copy)

2. Discussion/Action (Addition): Furniture Order to Replace Facility Resident Room Furniture

1. Motion made by Ms. Hoke; seconded by Mr. Hamm (furniture to be ordered)

13. New Business

1. Discussion/Action: Financial Update

1. Clayberg Employee Vacation Time (issue regarding views by Courthouse staff regarding vacation time that employees may lose; Ms. Keime gave overview; Ms. Williams gave her own review of applicable rules; Committee will explore issues further; will standby on that issue for now)

2. Discussion/Action: Change to Health Committee Meeting Location

1. Jane Boyd Veterans Assistance Commission Building (Mr. Hensley discussed possible options due to the Clayberg’s Day Room routinely being occupied; per Mr. Hensley, Committee will meet at the VAC Building in Lewistown)

14. Executive Session – Health Committee Review of Various Clayberg Employees’ Status (Entrance into Executive Session; Mr. Hamm motioned; seconded by Ms. Hoke; roll call is Mr. Hamm; Mr. Hensley; Ms. Hoke; Mr. Bucher also present, as well as, Ms. Keime, Mr. Perez, and Ms. Bitner; executive session began at 5:35pm; motion to exit Executive Session; Ms. Hoke gave initial approval; Mr. Hamm seconded; Roll Call taken; Mr. Hensley; Mr. Hamm; Ms. Hoke: exited at 6:16pm; back into regular session;

15. Adjournment (Mr. Hamm gave initial motion; Ms. Hoke to second; meeting adjourned at 6:17pm)