Peoria Standard

City of Peoria Springdale Cemetery Management Authority met February 21.

Here is the minutes provided by the Management Authority:

Authority Members Present for Roll Call: Becky Doubleday

Connie Frank 

Steve Kerr, Vice Chairman 

Garth Madison 

Pat Powers 

Bob Manning, Chairman 

Matt Ryan 

Jim Stuttle, Treasurer

Absent from Roll Call: Kent Rotherham

Also In Attendance: Mark Matuszak, General Manager

Cindy Intravartolo, Staff 

Interested Citizens

Chairman Manning called the meeting to order at 4:00 p.m. in the Springdale Cemetery meeting room in the Volunteer and Maintenance Building on Tuesday, February 21, 2017. A roll call of Authority members was taken and Chairman Manning announced there was a quorum. Chairman Manning asked all in attendance to please stand and join in reciting the Pledge of Allegiance.

Approval of January 17, 2017 Regular Meeting Minutes:

Mr. Stuttle made a motion to approve the minutes of the January 17, 2017 regular meeting with one revision - to list Al Andrews in attendance. Mr. Madison seconded. Motion passed by unanimous voice vote.

Mr. Ryan suggested that the “interested citizens” listing be more definitive and record names of those visitors in attendance. Discussion ensued and Chairman Manning noted that there did not appear to be support for the idea, but offered to have additional discussion on this topic at a future Authority meeting.

Public Comment:

None.

Recognition of Allen Andrews:

Chairman Manning presented Mr. Andrews with a plaque acknowledging his service on the Springdale Authority and his dedication to the cemetery. Mr. Andrews thanked everyone and made a few comments emphasizing the importance of Springdale’s history.

Chairman Manning suspended the Authority meeting at 4:13 pm so that vehicles could be moved from in front of the cell tower. The meeting was resumed at 4:15 pm and a second roll call of Authority members was taken. All members present during the first roll call remained present. Chairman Manning announced there was a quorum and the meeting could resume.

Request to Hold the Salute 5K Run on Memorial Day:

Chairman Manning reported on a request to hold a 5K run in the cemetery on May 29, 2017 beginning at 8 am.

Approval to Hold The Salute 5K Run on Memorial Day:

Ms. Frank made a motion to approve the request of the Fuller Center to hold the 5K run to benefit veterans on Memorial Day, Monday, May 29, 2017 beginning at 8 am. Ms. Doubleday seconded. Motion passed by unanimous voice vote.

General Manager’s Report:Mark Matuszak distributed his report (which is attached hereto and made a part of these Minutes) and answered questions from the Authority.

• Burials for the month - 7 total - 5 full/2 cremains.

• Making contact with holders of unused mausoleum crypts. One double crypt has been secured and donated to Foundation for use.

• Bob Meals is assisting with getting equipment and possibly vendors for records preservation.

• The Memorial Day program will be held on Sunday, May 28, 2017. Stay tuned for more information.

• The new entrance dedication is being planned.

• Meetings with two directors at time are being scheduled.

• A new roof is needed for mausoleum with repair bids starting at $3,000 and a complete tear off starting at $60,000. The ceilings are also in need of some minor plastering and painting.

• Plans are being made to remove two trees and four large stumps.

• WTVP interview scheduled to run February 23, 24 and 26 at 4:30 pm.

• Paths have been laid out in the scattering garden with plans for a bronze plaque at the entrance.

• The pet cemetery marketing plan is going nowhere. The roads leading into Whispering Woods are in such bad shape it’s almost impossible to get in and out.

• The maintenance department is in need of a good used dump truck. One will have to be purchased in the near future.

Report of Officers:

Treasurer’s Report:

Mr. Stuttle reported on checks written in January and reviewed the financial reports with the Authority.

Approval of Checks Written:

Ms. Frank made a motion to receive and file the January 2017 check register and checks written in the amount of $27,018. Mr. Kerr seconded. Motion passed by unanimous voice vote.

Approval of Financial Report:

Mr. Madison made a motion to receive and file the January 2717 financial statements. Mr. Kerr seconded. Motion passed by unanimous voice vote.

Investment/Finance:

No Report.

Report of Committee Chairs:

No Report.

Monument Restoration: No report.

Historic Preservation Foundation:

It was noted the Foundation has contributed $170,000 towards the new front entrance. Ms. Frank reported the Foundation will treat steps within the cemetery as monuments and add the steps to the restoration list. She also reported the Foundation may inform the Trolley Tours of the improvements made throughout the cemetery so the public can be made aware of all the improvements.

Unfinished Business:

Chairman Manning asked for additional discussion on whether or not to waive performance bonds for the new front entrance work that will soon begin for the landscaping, electrical and irrigation bids. Discussion among Authority members ensued.

Motion to Waive Performance Bonds:

Mr. Kerr made a motion to waive the performance bonds on the bids for landscaping, electrical and irrigation for the new front entrance. Mr. Ryan seconded. Motion passed by unanimous voice vote.

Discussion was held on the best way to avoid having to change signatures on the investment account. The consensus was to designate “Vice-Chairman” and “Treasurer” instead of specific names.

Motion to Designate Officers Titles on Investment Account:

Ms. Doubleday made a motion to designate “Vice-Chairman” and “Treasurer” on the investment account instead of specific Authority members’ names. Mr. Madison seconded. Motion passed by unanimous voice vote.

New Business:

Motion to Elect New Authority Secretary: A motion was made by Mr. Stuttle to name Garth Madison as Secretary to replace Allen Andrews. Ms. Frank seconded. Motion passed by unanimous voice vote.

Public Comment:

Pat Lewis, 11039 N. Tall Oaks Lane, Peoria, IL, commented the Foundation needs to be aware of taxpayer money and sensitive on how it is spent when committing to projects.

Allen Andrews, 3415 N. Sheridan, Apt., 342, Peoria, IL, commented when the original mausoleum roof was put on in 1997, the owner hired a local roofer to fix the roof and decided to put on the cheapest roof he could.

Rick Fox, 15215 Ivy Lake Road, Chillicothe inquired about a policy that guides the manager in hiring people to do outside work. Chairman Manning informed Mr. Fox this is not a Q&A session and directed him to discuss the matter with the General Manager after the meeting.

New Peoria Councilman Tim Newlin, 3207 N. Bigelow, Peoria, commented that he is greatly impressed with the new entrance and the General Manager’s report, which he commented was complete and informative. Mr. Newlin also offered his congratulations to Mr. Andrews for all that he has done for the cemetery.

Motion to Adjourn:

Motion was made by Ms. Frank to adjourn the regular meeting. Mr. Ryan seconded. Motion passed by unanimous voice vote.

Meeting was adjourned at 5:19 pm.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FApril%2F25+-+Executive%2FExecutive+Committee+Agenda+4-25-17.pdf