Peoria Standard

Village of Dunlap Board of Trustees met Jan. 11.

Here is the minutes provided by the Board:

President Jack Fennell called the regular meeting of the Village Board of Trustees to order at 7:00p.m. Trustees present were Colleen Slane, Jack Esterdahl, Aaron Barrington, Lori Parkhill and Bob Anderson. Mr. Fennell called for a moment of silence in recognition of Mrs. Taylor’s recent loss.

A motion was made by Aaron Barrington to accept the minutes from the December 14, 2016 regular meeting. Colleen Slane seconded the motion. Roll call vote- all approved. Motion carried.

BILLS

The bills were reviewed as follows:

Ameren Illinois 860.44 Better Banks 2,084.62 C & H Repair & Supply Co. 303.84 Ferguson Waterworks #1934 1,909.01 Frontier 193.32 German-Bliss Equipment Inc. 170.89 Grainger 62.90 Health Care Service Corporation 3,236.48 Homefield Energy 719.99 Illinois American Water 11,329.08 Intuit - Quickbooks 1,400.00 JC Dillon 378.00 Koenig Body & Equipment 850.36 Linden & Company 138.00 Mediacom 57.45 Menard's 548.37 Midwest Equipment 28.00 Mohr & Kerr Engineering 1,952.50 Office Depot 108.27 PDC Laboratories Lab 142.95 Peoria County Sheriff 1,627.34 Peoria County Finance 467.00 Peoria County Highway Dept. 653.75 Physician Mutual 177.75 Power Net Global 13.46 Pro Automotive Inc. 67.82 Shell Fleet Plus 606.71 Thompson/McCoy Earthmoving 2,805.25 USA Blue Book 94.56 Verizon Wireless 135.28 Wigand Disposal 82.14 Dale E. Bishop 6513.26 Dwight Johnson 785.00 Jason D. McGinnis 1843.06 John G. Fennell, Jr. 440.00 Kelly M. Coutou 112.50 Marcus J. Loser 3875.73 Miranda Simpson 906.50 Tracy N. Korger 450.00 EFPTS 4045.68 IDOR 522.64 IMRF 2325.25 IDES 36.43 State Disbursement Unit 411.50

A motion was made by Aaron Barrington to pay the bills as presented. Jack Esterdahl seconded the motion. Roll call vote- all approved. Motion carried.

TREASURER’S REPORT

Dwight Johnson reported a normal month of spending, and on budget. The Village received $1230 in dividend interest on its CD account. A motion was made by Jack Esterdahl to accept the treasurer’s report, and Colleen Slane seconded the motion. Roll call vote- all approved. Motion carried.

DALE BISHOP’S REPORT

All water and sewer operations are normal. There are many customers left on the water shutoff list, but it is normal for this time of the year. The last of the big water meters is being installed at the fire department. The last meter read, using Master Meter system, took 25 minutes. The previous method took two days and more man-hours. Dirt work at the lagoon on the west side will be seeded this spring. The south side of the lagoon will be discussed later in the meeting. The Christmas light decorations were taken down. FS building work has been complete and the building is usable. Village vehicles are being maintained. A potential buyer for the Country Companies building contacted the village. They would like to convert the building to a residential property and install a 6-foot privacy fence. This will go to the zoning board for their recommendation. Ms. Slane asked if we had looked into electronic water billing to save on paper products. The water meter will follow up.

INDIVIDUAL COMMUNICATIONS

Chuck Fugitt, Josh Martin, and Steve Stecher, of the Peoria Fire Fighters Club, addressed the board regarding the pending purchase of the property at 203 S. 4th Street. The group will be buying the club, remodeling it, and using it as a private club for meetings, and parties. Josh Martin asked if the village would need to pass an ordinance to allow for a private club. Mr. Fennell answered no. Mr. Martin responded that they are looking forward to being a part of the Dunlap Community and plan on playing an active role as good neighbors to the surrounding homes and businesses. Ms. Slane asked if they would be looking at putting in a beer garden. Mr. Martin answered no, but that they would like to eventually put in a playground at the back of the building for their kids. Bob Anderson asked how many members are currently involved at the club. The Board is concerned with the parking issue at this property. The answer was 134, though not all members would be at the club at any given time. They hope to open the club up to the public eventually, with a kitchen and bar, in order to bring in more revenue. That is, however, something to consider in the future after construction is complete. Some discussion followed.

COMMITTEE REPORTS

Jack Fennell –Nothing to add regarding personnel.

Colleen Slane- Police Reports were reviewed.

Jack Esterdahl- The superintendent would like to purchase a Bobcat to replace several other pieces of equipment. The Bobcat would cost $31,000, but with trade-in credits, the cost would fall to $13,000. The Bobcat would be more versatile, and is equipped with air conditioning, as well as heat.

The paperwork from Frank Sturm, village engineer, for the sidewalk project on Legion Hall Road and First Street is complete. The request for bids will go out to determine the total cost for the School District and village budget proposals for next fiscal year. Lori Parkhill- Nothing to add. Jack Fennell added that two properties will be annexed into the village.

Bob Anderson- The village attorney is working on new ordinances for free standing decks and engineered buildings. The zoning board has passed the fee changes. The zoning board has previously discussed implementing restrictions on growing and selling marijuana for medical marijuana dispensaries. The board is currently looking at other communities and policies. Aaron Barrington made a motion to accept Ordinance 17-01, An Ordinance adding Travel Expense Reimbursement Provisions to the Village Code. Jack Esterdahl seconded the motion. Roll call vote- all approved. Motion carried. Jack Esterdahl made a motion to approve the purchase of new communication radios pending the license approval. Bob Anderson seconded the motion. Roll call vote: Jack Esterdahl-yay, Colleen Slane-no, Aaron Barrington-yay, Bob Anderson-yay, Lori Parkhill-yay. Motion carried.

Dale Bishop presented the cost of dirt work at the lagoon and removal and reinstallation of fence along property boundary. Total cost is $5600. Aaron Barrington made a motion to approve dirt work and other work at a cost of $5600. Bob Anderson seconded the motion. Roll call vote- all approved. Motion carried.

Jack Esterdahl made a motion to approve the purchase of a new UTV at a cost of $13000 after trade in credits. Colleen Slane seconded the motion. Roll call vote- all approved. Motion carried. Dwight Johnson presented a resolution for approval. Aaron Barrington made a motion to accept Supplemental Resolution 2015 Municipal Expenditure Statement Engineers Final Pay Estimate. Jack Esterdahl seconded the motion.

Dwight Johnson reviewed the purchase prices for new pumps for the Shaw Road and Breckenridge lift stations. The purchases of these pumps were approved when the budget was approved for this fiscal year.

Jack Esterdahl made a motion to adjourn, and Aaron Barrington seconded the motion. Roll call vote- all approved. Motion carried.

Meeting adjourned at 7:56 p.m.

Dated February 8, 2017

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