Peoria Standard

Peoria County Infrastructure Committee met June 26.

Here is the minutes provided by the Committee:

Members Present: Phillip Salzer - Chairman; Gregory Adamson, James Dillon, Barry Robinson

Members Absent: Rachael Parker

Others Present: Shauna Musselman - Assistant County Administrators; Larry Evans - State's Attorney's Office; Andrew Rand - County Board Chairman; Brad Harding - County Board Member; Amy McLaren, Jeff Gilles - Highway; Angela Loftus - Assistant Director of Human Resources; Doug Gaa - Sheriff's Office

Call to Order Chairman Salzer called the meeting to order at 3:00 p.m.

Approval of Minutes A motion to approve the minutes of May 22, 2017 and June 8, 2017 was made by Mr. Robinson and seconded by Mr. Dillon. The motion carried.

Informational

• Greater Peoria Sanitary District Mr. Adamson asked the specific job responsibilities/requirements of Executive Director, and if a job description is available for the position. He inquired as to where the annual $180,000.00 salary stands in comparison to other counties. Mr. Rand questioned whether the salary is based on marketing or the length of time the current Executive Director has held the position. Mr. Dillon commented that the Executive Director has submitted retirement documentation, and the salary should drop to a lower pay grade with a new, incoming individual. Mr. Rand stated that he would reach out to the District to request that a representative attend a future meeting.

• Facilities Master Plan Captain Gaa updated the committee on the status of the Jefferson Street exit. He advised that work on a permanent closure of the entrance/exit, with the exception of emergency egress, is anticipated to be completed this week. He advised that when work is completed, an email will be sent to employees regarding the closure, and appropriate signage will be placed at the door before closure is implemented.

• Rural Peoria County Transportation System No report. No questions or comments from committee.

Resolutions

• Agreement for Rural Transportation (CountyLink) Administrative Services

A motion to approve was made by Mr. Dillon and seconded by Mr. Robinson. Ms. Musselman advised that the work related to rural transportation has been the responsibility of Mark Rothert, the Assistant County Administrator for Economic Development, and after the position was eliminated, a short term agreement was entered into with Mr. Rothert to continue those services. She stated that the ultimate goal is to transfer rural transit operations to CityLink on July 1, 2018, and staff is requesting an agreement with Mr. Rothert to continue with plan implementation through the completion of the transfer. She stated the duration of the agreement is one year, from July 1, 2017 to June 30, 2018, and is structured as a time and materials contract with an amount not to exceed $15,000.00. She stressed that the source of funding would not come from the General Fund, but from the Rural Transit Fund.

Ms. Musselman advised that the scope of work includes quarterly reporting on the two IDOT grants and monthly billing to EP!C, CWTC and Senior World for their dedicated service.

Mr. Adamson noted that the contract stipulates that Mr. Rothert will receive $1,000.00 per month as a retainer, and hourly compensation of $85.00, limiting Mr. Rothert to 35 hours of service for the $15,000.00 contract amount. Ms. Musselman clarified that the $1,000.00 monthly retainer is for the provision of the scope of services, with an additional hourly $85.00 compensation for services above and beyond the current intent of the project, at an amount not to exceed the $15,000.00 contract amount. She advised that if it is the will of the committee, the contract may be amended to a straight time and materials agreement, with the amount not to exceed $15,000.00.

Mr. Rand questioned whether the funding would require a budget amendment, and Ms. Musselman advised that she would review that inquiry further with the County Administrator.

The Committee agreed to defer the resolution until such time as the contract could be redrafted into a form satisfactory to all members.

• Taylor Road Bridge Slopewall Repair Bid

A motion to approve was made by Mr. Dillon and seconded by Mr. Adamson. Mr. Gilles advised that the slopewall on the south side of the bridge is failing and in need of replacement in order to prevent bridge damage. Staff recommends approval of the low bid of N.E. Finch for the construction project. The motion carried.

• Mossville Road Erosion Repair Bid

A motion to approve was made by Mr. Adamson and seconded by Mr. Robinson. Mr. Gilles advised that a series of ditch culverts have been deteriorating for some time and at the point where repair is necessary, as severe erosion is threatening the stability of the road. Staff recommends the approval of the low bid of Illinois Civil Contractors for the construction project. The motion carried.

• Multi-Township Bids for Sealcoating and Tilling

A motion to approve was made by Mr. Robinson and seconded by Mr. Adamson. Ms. McLaren advised that Peoria County goes out for bid on sealcoating and tilling services on behalf of the townships. She commented that funding is appropriated from the Township Motor Fuel Tax Fund. Ms. McLaren advised that the bids for sealcoating for all townships combined came in much lower than the estimated cost, with staff recommending the low bid of Porter Brothers Asphalt & Sealing, of Rock Falls, IL. Ms. McLaren advised that staff recommends R.A. Cullinan & Son for tilling work, which she noted applies to Millbrook Township only. The motion carried.

• Preliminary Engineering Services Agreement with Terra Engineering for Phase 1 and 2 engineering for Streitmatter Road bridge replacement

A motion to approve was made by Mr. Adamson and seconded by Mr. Dillon. Mr. Gilles explained that Streitmatter Road was previously a county highway, but was jurisdictionally transferred to Princeville Township in 1995. He stated that although the road was transferred, the bridge on the road remained with the county. He commented that after the bridge is replaced, it will be returned to township jurisdiction. Staff recommends contracting with Terra Engineering Services for the preliminary engineering work on the project. The motion carried.

• Preliminary Engineering Services Agreement with Maurer Stutz Inc. for Phase 1 and 2 engineering of erosion repairs on Hallock Hollow Road

A motion to approve was made by Mr. Robinson and seconded by Mr. Adamson. Mr. Gilles advised that the agreement will allow for engineering design of a severely eroded area of Hallock Hollow Road. Staff is recommending Maurer Stutz Inc. perform Phase 1 and 2 environmental studies and design plans for the project. The motion carried.

• Preliminary Engineering Services Agreement with Maurer Stutz Inc. for Phase 1 engineering of erosion repairs on Hallock Hollow Road

A motion to approve was made by Mr. Adamson and seconded by Mr. Robinson. Mr. Gilles advised that culverts are eroding or damaged on several areas of Hallock Hollow Road. He advised that staff is recommending Maurer Stutz Inc. to perform Phase 1 design, which entails a survey, environmental study and cost estimate of each location. He commented that the project is separate from the Phase 1 and 2 single location project on the same road. The motion carried.

• Federal Agreement with the State of Illinois for Preliminary Engineering of Kickapoo Edwards Road Project

A motion to approve was made by Mr. Dillon and seconded by Mr. Adamson. Mr. Gilles advised that a curving section of the road with narrow shoulders and steep slopes has experienced a higher than normal amount of accidents. He advised that the Highway Department applied for and has been awarded Federal Highway Safety Improvement Funding for 90% of the preliminary engineering of the project. The motion carried.

• Preliminary Engineering Services Agreement with Hutchison Engineering for Phase 1 and 2 engineering for the Kickapoo Edwards Road Project

A motion to approve was made by Mr. Dillon and seconded by Mr. Robinson. Mr. Gilles advised that staff is recommending Hutchison Engineering for the preliminary engineering of a curving section of the road which has experienced a higher than normal amount of accidents. The motion carried.

Committee Action

• Review of Executive Session Minutes Mr. Evans recommended that all previously held executive session minutes continue to be held closed as the need for confidentiality still exists, and to destroy executive session audio recordings more than two years old, except those that relate to pending litigation.

A motion to accept the recommendation of the State's Attorney's Office was made by Mr. Dillon and seconded by Mr. Robinson. The motion carried.

Miscellaneous Mr. Salzer commented that he has received several complaints from individuals who reside near the lack of lighting near Airport and Smithville Roads. Ms. McLaren advised that highway type lighting cannot be utilized due to the proximity to the airport, and suggested that Mr. Salzer direct further calls to her.

Mr. Dillon asked if there has been communication with residents on the status of the Lancaster and Trivoli Road bridge. Ms. McLaren advised that the Highway Department issues a weekly update, and an article was recently placed in the newspaper. She stated that it is uncertain at this point if the bridge will be closed.

Adjournment The meeting was adjourned by Chairman Salzer at 4:18 p.m.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FJuly%2F24+-+Infrastructure%2FInfrastructure+Committee+Agenda+7-24-17.pdf