Peoria County Executive Committee met Sept. 26.
Here is the minutes provided by the Committee:
COUNTY BOARD MEMBERS PRESENT: Andrew Rand - Chairman; Stephen Morris - Vice-Chairman; James Dillon, Allen Mayer, Thomas O'Neill, Rachael Parker, Steven Rieker (via teleconference), Paul Rosenbohm, Phillip Salzer, Sharon Williams
MEMBERS ABSENT: Robert Baietto, James Fennel
STAFF PRESENT: Scott Sorrel - County Administrator; Shauna Musselman - Assistant County Administrator; Larry Evans - State's Attorney's Office; William Watkins, Jr. – County Board Member; Eric Dubrowski – Chief Financial Officer; Julie Ciesla – Finance; Angela Loftus – Asst. Director of Human Resources; Steve Sonnemaker – County Clerk; Dan O’Connell – Facilities Director; Rena' Parker, Jennifer Shadid - Courts; Nicole Demetreas - Treasurer; Mark Little - Chief Information Officer; Ben Simpson – IT Services; Doug Gaa - Sheriff's Office
VISITORS: Steve Berger – Planet Technologies
Call to Order
Chairman Rand called the meeting to order at 3:40 p.m.
A motion to approve the participation of Mr. Rieker via teleconference was made by Mr. Mayer and seconded by Mr. Salzer. The motion carried.
Approval of Minutes
A motion to approve the executive session minutes of August 29, 2017 and regular session minutes of August 29, 2017 was made by Mr. Rosenbohm and seconded by Mr. O’Neill. The motion carried.
Informational
• Springdale Cemetery
No report. No questions or comments from committee.
• CDAP/GAP/Macro/Other Loan Report
Mr. Sorrel advised that all loans are current. He noted that Hick'ry Stick payments are issued by the bankruptcy court, and not Hick'ry Stick directly. He stated that the Trefzger's and Quest loans are both current. He stated that nearly $590,000.00 is available to be loaned in the CDAP/GAP Loan Fund as of August 30, 2017, as well as several million dollars in Keystone Funds.
• Metro Peoria Committee Update
No report. No questions or comments from committee.
• Heddington Oaks Financials
No report. No questions or comments from committee.
Discussion
• Office 365 Project Overview
Mr. Little gave a presentation on an upgrade of the County’s end user device environment and Microsoft environment. He advised that support on Windows 7 ends January 2020 and support on all Microsoft Office licenses except Office 2013 has expired. He stated that mainstream support has also ended on Microsoft Exchange, with all support ending in January 2020.
Mr. Little advised that an IT Services Team, along with local business leaders, have been working together since 2015 to determine the feasibility of various options in terms of licensing and implementation. He stated that Planet Technologies was engaged in February 2017 to assist with implementation of the project.
Mr. Little advised that the County has entered into a three-year Microsoft Enterprise Agreement, noting that the agreement is user based. He advised that the agreement covers software licensing and updates. He stated that Office 365 is a subscription based plan which includes access to all Office applications, other applications and services enabled over the internet (cloud services), and application management. He noted that fully installed applications include Word, Excel, PowerPoint, Outlook, Publisher, and OneNote. He commented that available Online versions of Office offer unlimited file storage in the government cloud.
Mr. Little advised that the first phase of the project included the migration of all email to the cloud and installation of Office 365, phase two will contain the roll-out of Window 10 Enterprise and OneDrive (personal cloud-based storage drive), and phase 3 will consist of SharePoint (document management and storage system).
The following Standing Committee meetings were summarized by their respective Chairperson as follows:
Public Safety and Justice
The following resolutions were recommended to the County Board for approval.
➢ FFY17 Child Protection Data Courts Project Award and 2017 Budget Amendment
➢ FFY18 DUI Court Grant and FY17 Budget Amendment
➢ 2018 Annual Probation Plan
County Operations
No resolutions were recommended to the County Board for approval.
Land Use
The following was recommended to the County Board for approval.
Zoning Case
➢ Case #042-17-M, Petition of Masters Enterprises, LLC
Infrastructure
No resolutions were recommended to the County Board for approval.
Ways and Means
The following resolution was recommended to the County Board for approval.
➢ Monthly Delinquent Taxes
County Health
No resolutions were recommended to the County Board for approval.
Budget Subcommittee
No resolutions were recommended to the County Board for approval
Miscellaneous
Mr. Sorrel presented a preliminary analysis and report related to the elimination of the County Auditor as an elected position. He outlined the statutory responsibilities of a county auditor, as well as the current service delivery model in Peoria County. He identified several potential service delivery options for consideration: \• Eliminate the office as elected and incorporate the statutory functions into the Finance Department, with the potential to appoint the CFO or another employee to perform the auditing functions
• Eliminate the office as elected and create a stand-alone department, with the department head being appointed
• Eliminate the office as elected and contract with other local government or third party
Mr. Mayer stated that if the County moves from an elected office, the independence of the office must be guaranteed, answering to both the County Board and the taxpayers. Mr. Morris commented that whereas an elected position requires no professional qualifications, those qualifications can be required of an appointed position.
Mr. Sorrel advised that approval for the ballot question would require action at the December 14, 2017 County Board Meeting in order to meet the January 2, 2018 ballot deadline for the Primary Election or the August 9, 2018 County Board Meeting in order to meet the August 20, 2018 ballot deadline for the General Election. He noted that there is no specific ballot language in the State Statute for the elimination of the auditor as an elected office, providing the County Board with flexibility in the ballot language.
Mr. Sorrel advised that although more legal analysis of the effective date of the elimination of the office is necessary, a cursory review indicates that the County Board may make an approved voter referendum effective on December 1, 2018.
Adjournment
The meeting was adjourned by Chairman Rand at 4:57 p.m.
http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FOctober%2F24+-+Executive%2FExecutive+Committee+Agenda+10-24-17.pdf
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