Peoria Standard

Peoria Park District Board met October 11.

Here is the minutes provided by the Board:

President Cassidy presided and called the meeting to order at 6:00 p.m.

Roll Call:

Trustees Present: Trustees Harant, Johnson, Petty, Ryan (arrived 6:06 p.m.), Snowden, Vice President Rayford and President Cassidy.

Trustee Absent: None.

Staff Present: Executive Director Cahill, Deputy Director Brent Wheeler, Attorney Bill Streeter, Attorney Kevin Day, Jan Budzynski, Chief Sylvester Bush, Nick Conrad, Rebecca Fredrickson, Matt Freeman, Shalesse Pie, Joe Atkinson, Chris Barron, Mike Bartlett, Trish Blattenberger, Meg Boyich, Meridith Deverman, Mike Friberg, Mary Harden, Emma Lawson, Scott Loftus, Aimee McLaughlin, Kyle Meger, Mike Miller, Marty O’Brien, Karrie Ross, JD Russell, Doug Silberer, Nicole Staley, Yvonne Strode, Sue Wheeler and V Joyce McLemore.

Others Present: Dennis Barron, 110 Francis Ct., East Peoria; Mike Blanco, 5110 W. Newcastle Dr., Peoria; Marshall Davis, 3646 N. Sandia Dr., Peoria; Keith Gleeson, Teamsters Local 627, 7101 N. Allen Rd., Peoria; Clara Hooks, 2415 W. Imperial Dr., Peoria; Corwin Pierson, 7051 N. Villa Wood Ln., Peoria; Randy Symonds, 5504 Ramblewood Ct., Peoria.

Press Present: None.

Pledge Of Allegiance: All stood and recited the Pledge of Allegiance.

Minutes: Trustee Ryan Moved To Approve Minutes Of Rescheduled Park Board Meeting Of September 7, 2017. Motion seconded by Vice President Rayford and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Executive Director Updates: Updates for the month of September were presented.

Peoria Zoo: Zoo Director Yvonne Strode presented her report highlighting AZA Accreditation Commission and the re-granting of accreditation for Peoria Zoo. Peoria Zoo has been continuously accredited since 1981 and this accreditation period is for 2017- 2022.

Parks Division: Superintendent Freeman presented July, August and September work order reports. Trustee Johnson asked staff to look at replacing the Martin Luther King Jr. Park fountain with style similar to the fountain located in Trewyn Park.

Planning/Design/ Construction Division Report: Superintendent Fredrickson presented the September report. Trustee Johnson requested update for Trewyn Pavilion upper roof replacement project and Grand View Drive Pavilion ADA access. Superintendent Fredrickson reported a portable ramp is available. Trustee Petty asked about replacement of cart paths in golf courses and Fredrickson reported all paths at all courses are being reviewed.

Police Division: Chief Bush presented July and August reports. Executive Director Cahill reported Peoria Park Police are eligible to receive body cameras via funding available from the City. Next step is to prepare operating policy procedures

Finance Committee: Finance Chairman Snowden Reported The Finance Committee Had Examined The Bills And Found Them To Be Correct And Moved That The President And Secretary Be Authorized To Issue Orders On The Treasurer For The Several Amounts:

Peoria Park District Thursday, October 5, 2017

General 460,300.02

Recreation 260,110.16

Liability 93,704.11

Museum 8,749.80

Police 6,299.17

Workmans Comp & U C 72,545.88

Bonded Projects 414,327.77

Paving & Lighting 6,965.94

Riverfront Events 145,919.24

Detweiller Marina 2,553.36

Golf 59,204.32

Hisra 16,112.86

Riverplex 63,069.49

Total Payables $1,609,862.12

Payroll #19 9/22/2017 $484,703.58

Payroll #20 10/6/2017 $496,966.10

Motion seconded by Vice President Rayford and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

New Business: Ratification of Telephone Poll Vote Conducted 9-20-2017 for Approval to pay Accounts Payable dated 9/15, Payroll #18-

With staff recommendation, Trustee Snowden Moved To Ratify The Telephone Poll Vote Conducted On 9-20- 2017 Requesting Approval To Pay Bills Dateed 9-15- 2017 And Payroll #18. Motion seconded by Vice President Rayford and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Ratification of Email Poll Vote Conducted 9-19-2017 for Approval For Trustee Ryan Travel Expenditures associated with NRPA Conference, September 25-28, 2017-

Due to unforeseen work circumstances, Trustee Johnson was unable to participate at NRPA conference. With staff recommendation, Vice President Rayford Moved To Ratify The Email Poll Vote Conducted 9-19-2017 Approving Participation By Trustee Ryan At The Nrpa Annual Conference In New Orleans, La, September 25-28,2017; Pre-Travel Estimated Expenses $2,070.42. Motion seconded by Trustee Harant and carried on unanimous voice vote.

(Results: 7 Ayes; 0 Nays)

Approval for Trustee Petty Travel Expenditures associated with Hook-a-Kid-on-Golf Event, “October 13-24, 2017-

With staff recommendation, Trustee Snowden Moved To Approve Travel Expenses Associated With Hook-A- Kid- On-Golf Event In Sugar Grove, Il, October 13-14, 2017; Pre-Travel Expenses Of $89.25. Motion seconded by Vice President Rayford and carried on unanimous voice vote.

(Results: 7 Ayes; 0 Nays)

Request to Place Memorial Bench at Prospect Overlook

With staff recommendation, Trustee Ryan Moved To Approve Placing Memorial Bench At Margaret Rutherform Preserve At The Peoria Park District’s Prospect Overlook Location In Honor Of Dr. Patrick Elwood. Motion seconded by Trustee Harant and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Request to Grant Option for 5-Year Extension of License Agreement with Peoria R/C Modelers-Use of District Property located at 14501 N. Old Galena Road With staff recommendation, Trustee Snowden Moved To Grant Option For 5-Year Extension Of License Agreement With Peoria R/C Modelers For Use Of District Property Located At 14501 N. Old Galena Rd. New License Agreement Includes Annual Fee Of $30 Per Acre For Use Of Seven (7) Of Property For Flying Radio Controlled Model Aircrafts. Motion seconded by Vice President Rayford and carried on unanimous voice vote.

New Business: (continued) Request to Grant Extension of License Agreement between Peoria Park District and River City Riders for Use of Racoon Lakes

With staff recommendation, Trustee Johnson Moved To Grant Extension Of License Agreement Between Peoria Park District And River City Riders For Use Of 114 Acres Of Racoon Lakes Campground For Equine Activities. New License Agreement Effective January 1, 2018 Through December 31, 2018, Includes Annual Use Fee Of $35 Per Acre. Motion seconded by Trustee Harant and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Motion to Rescind the September 7, 2017 Motion to Defer the Motion to Authorize Staff to Negotiate with Golf Visions Management Inc. for Management of the Peoria Park District Golf System for a 3-Year Term

Trustee Petty explained the timing of this issue is critical. The 9- month deferral does not provide adequate time to get into changes.

Trustee Petty Moved To Rescind The September 7, 2017 Motion To Defer The Motion To Authorize Staff To Negotiate With Golfvisions Management Inc. For Management Of The Peoria Park District Golf System For A 3-Year Term. Motion seconded by Trustee Harant.

President Cassidy acknowledged Keith Gleeson who requested to address the Board. Mr. Gleeson deferred comment. Motion carried on the following roll call vote: Trustees Harant, Johnson, Petty, Ryan, Snowden, Vice President Rayford and President Cassidy voting “Aye,” no “Nays.” (Results: 7 Ayes; 0 Nays)

President Cassidy explained the Board will vote at the next scheduled Board meeting, October 25, 2017, on motion to negotiate with GolfVisions.

Calendar Of Consent: Trustee Petty requested agenda items #14 and #17 on the calendar be removed for further consideration.

Bid: 2018 Hay and Straw Purchase, Peoria Zoo-

With staff recommendation, Trustee Snowen Moved To Accept The Bid For Purchase Of Hay And Straw For Peoria Zoo From Yordy Farms Of Morton, Il For A Total Of $26,745. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

BID: Tennis Court Perimeter Fence Improvements-Northtrail Park-

With staff recommendation, Trustee Snowden Moved To Accept The Low Qualified Base Bid In The Amount Of $18,292 From Hohulin Fence Company For The Tennis Court Perimeter Fence Improvemewnts At Northtrail Park. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Calendar Of Consent: Bid: Golf Learning Center-Exterior Building Staining. (continued) With staff recommendation, Trustee Snowden Moved To Accept The Low Qualified Base Bid And Add Alternates

#1, #2 And #3 For A Total Amount Of $15,152 From Givsco Construction For Exterior Staining At The Golf Learning Center. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

BID: Purchase of an ADA Compliant Bus with Wheelchair Lift-

With staff recommendation, Trustee Snowden Moved To Accept The Bid From Midwest Transit Equipment Inc. Of Kankakee, Il For A Total Cost Of $54,071 For Hisra. Motion Seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Request for Use of Donovan Park With staff recommendation, Trustee Snowden Moved To Approve Request From One Motion Cross Country To Conduct Two Cross Country Events At Donovan Park On Sunday, October 15 And Sunday, November 5, 2017. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Request to Conduct Fundraiser at W.H. Sommer Park-

With staff recommendation, Trustee Snowden Moved To Approve Request To Conduct Fundraiser At W.H. Sommer Park, Prairie Shelter, On Sunday, October 22, 2017. This Is In Conjunction With Fundraiser For The Maddison Harmon Beneficiary Fund, Beer And Wine To Be Served. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Request for Use of Bradley Park-

With staff recommendation, Trustee Snowden Moved To Approve Request From Front Nine Foundation For Use Of Bradley Park To Conduct Haunted Hustle 5k Race On Saturday, October 28, 2017. Motion seconded by Trustee Ryan and carried on unanimous voice vote.

(Results: 7 Ayes; 0 Nays)

Request for Use of Donovan Park-

With staff recommendation, Trustee Snowden Moved To Approve Request From Camp Bow Wow To Conduct Fundraiser 5k-9 Doggie Dash On Saturday, November 11, 2017. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Agenda Item #14: Bid: Aviary Curtain Wall Replacement-Peoria Zoo

Trustee Petty requested workforce profiles for subcontractors on agenda items #14 and #17. She requested workforce profiles on all subcontractors for all bids.

With staff recommendation, Trustee Petty Moved To Accept The Low Qualified Base Bid In The Amount Of $94,890 From George H. Rump Construction Co. For The Aviary Curtain Wall Replacement At Peoria Zoo.

Motion seconded by Trustee Harant and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Agenda Item #17: Bid: Paved Trail Connection-Donovan Park

With staff recommendation, Trustee Petty Moved To Accept The Low Base Bid Totaling $39,996.50 From Pa Atherton Construction For The Paved Trail Connection At Donovan Park. Motion seconded by Trustee Harant and carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Pending Business: Ratification of Telephone Poll Vote Conducted 9-20-2017 for Approval to Executive Permanent Easement Agreement with UNITI Fiber, LLC and Peoria County Emergency Telephone System Board

-Install Fiber Optic Cables: Grand View Drive-

With staff recommendation, Trustee Johnson Moved To Ratify The Telephone Poll Vote Conducted On September 20, 2017, Requesting Approval To Execute Permanent Easement With Uniti Fiber, Llc And The Peoria County Emergency Telephone System. Motion seconded by Trustee Ryan. Trustee Harant stated the company laying the fiber and the satellite company benefiting from this easement are both for-profit companies. She understands the satellite company pays the District but she believes revenue should be received from all for-profit companies. President Cassidy concurred. Motion carried on unanimous voice vote. (Results: 7 Ayes; 0 Nays)

Citizen Request To Address The Board: Randy Symonds

Mr. Symonds asked for golf revenue/expenditure data regarding golf deficits of past years. Executive Director Cahill stated this information as well as additional budget information is posted on the Park District website. She invited Mr. Symonds to call her and she would be happy to explain reports or provide further information.

Kyle Meger-

Mr. Meger asked Trustee Petty to explain her motion to rescind motion to defer vote. Trustee Petty explained she had felt suggested changes in golf should have time to be implemented. So, the deferral motion was made. However, she doesn’t feel it is fair for employees to wait 9 months for a Board decision.

Communications: Communications were received as submitted.

Other Business: Trustee Petty requested the Golf Advisory Ad Hoc Committee group be expanded. President Cassidy suggested waiting until after the October 25 meeting.

Adjournment: At 6:30 p.m., there being no further agenda business, Vice President Rayford Moved To Convene Into Closed Session Pursuant To The Illinois Open Meetings Act, Exceptions 2(C)1) Personnel And 2(C)(2) Collective Bargaining; The Board To Adjourn Out Of Closed Session. Motion seconded by Trustee Ryan and carried on the following roll call vote: Trustees Harant, Johnson, Petty, Ryan, Snowden, Vice President Rayford and President Cassidy voting “Aye”, no “Nays”. (Results: 7 Ayes; 0 Nays)

https://www.peoriaparks.org/media/17-10-11-Regular-Meeting-Minutes.pdf