Peoria Standard

Fulton County Board met February 13.

Here is the minutes provided by the Board:

Chairman Bob Bucher called the Regular Session, February 13, 2018 meeting to order at 6:30 p. m. in Courtroom 201 at the Fulton County Courthouse in Lewistown, IL.

The Fulton County Clerk called the roll and found the following members present: Quorum met. (Present-P; Absent-A)

Sheryl Augenstein – A Garry Hensley-P Joe Murphy- P

Carolyn Blodgett – P Laura Hepp Kessel – P Jason Myetich-P

Steven Bohler – A Vicki S. Hoke- A Eric Pigg- P

Robert L. Bucher-P Donna Hudson-A Terry Pigg-P

Roger Clark-P Dan Kumer- P Warren Potter – P

Mary Deushane-P Doug Manock- P John E. Taylor-P

Glen Hamm-P Craig Medus-A Neil Williams-P

Elected/Appointed Officials Jim Nelson, Co. Clerk, Staci Mayall Treasurer, Justin Jochums State’s Atty., Jeff Standard – Sheriff

Staff John D Young, Executive Assistant, Audra Miles – Administrative Comptroller

Media John Froehling – Fulton Democrat; Hannah Schrodt – Canton Daily Ledger

Guests: Lisa and Scott Thompson, Nestor Manson

Approval Of Minutes:

Member Clark moved to accept the minutes be kept on file the Regular Session January 9th 2018 minutes with a second from Member T Pigg. Motion Carried by voice vote with all voting ayes.

Additions/Deletions To Agenda:

Chairman Bucher Added under Announcements, Communications and Correspondence Feb 2018 U of I Extension Snapshot, further Finance to Action Agenda – Finance; Item E. #4 $8,200.00 Immediate Emergency Appropriations for Discussion.

Supervisor of Assessment Contract Renewal would both be Postpone till March.

Member Manock moved to approve the agenda as amended with a second from Member Murphy. Motion carried by voice vote with all voting ayes.

Annnouncements, Communications And Correspondence:

a. SRPED Quarterly Reports- Missy Towery

Towery gave her report which highlighted the results of the Business Retention Study and a legislature’s luncheon concerning the business climate in Illinois; Rep. Bustos was in attendance. Support for rural broadband initiatives and highway infrastructure projects were offered by Bustos. Towery highlighted state legislation that would help downstate power sell at a fair-market value, a TIF task force that would help spread the word about TIF Districts, and the works of Dana Smith on the production of a cable network campaign that would happen in the spring and target families within a 50 mile radius. Towery concluded with the opening of the refurbished Garden movie theater opening in the Spring and the 2018 Business Institute would be coming up soon, with registration in March.

b. Illinois Extension 2017 Impact Report – Earl Allen

Allen gave an overview of the impact report, pointing out a video presentation of the report was available on the Extension website. The report outlined; horticulture, 4H shooting group, commercial and economic development and HCA/HCE. Allen explained that between retirements and new hires along with growing number of volunteers and hew partnerships there was a lot of excitement at the Extension. The retirement of long time employee Kathy Edward was highlighted, praising her as a master gardener and master conservationist. Allen went on to describe the benefits of the 4H Shooting Sport Venture, and prompted the Healthcare Career and STEM programs. Allen also announced that the Leadership Academy was going to be starting again with sign-ups starting soon.

c. Self-Funded Energy Program – Johnson Controls – Bruce Combs

Combs explained that the program agreement again, outlining that savings on utilities would fund the payment of the improvements. Combs described the process of how the project development had got to this juncture; that over several months preliminary work had been done and the current agreement as presented had been through review of the State’s Attorney. After the next step a complete study would be done, the cost of which would be $21,400.00. If a project could be done, the county could pick and choose from a list of projects that would garner savings and fund the project and the study fee would be rolled into the contract. If there were no savings to be made from a project, the county would own JCI nothing. If there were savings and the county decided not to proceed, then the county would owe $21,400.00. Combs added that if any additional changes needed to be made, to the agreement, those changes could be done.

d. Conversations with Rep Hammond, Rep Unes and Sen. – Koehler HB4104/SB2258 Auditing Standards – Bob Bucher

Bucher the costs associated with converting types of audits as laid out in HB4104 and SB2258 would put a financial burden on the public entities, adding that he’d spoken with all the state legislators, all of who opposed these bills. Mayall explained that small governing bodies like villages, fire protection districts and school districts who likely use a cash audit system and be the most impacted.

e. Robert Keene – Resignation – Zoning Board of Appeals – Bob Bucher

Bucher announced that Bob Keene had resigned from the ZBA on the 31st of January as he and his wife were moving to Peoria. Keene service to the county and the community were praised.

f. Notice of Name Change – Nicole L Darling – Fulton County Engineer

Bucher state that Nicole had changed her last name back to her maiden name as the result of her divorce, adding that state officials had been notified.

g. Fulton Co. Farm Bureau Agriculture Week Supper – March 13th 2018

Bucher informed the board that in March a proclamation declaring March 18th through the 24th would be Agriculture Week. Further, the Farm Bureau was having a supper that would be served before the March 13th board meeting and that details on the meal would follow.

h. Options for Sexual Harassment Education – IACBM, UCCI or IPMG

Information on three types of sexual harassment training were included in the board packet and that next month the Safety P&L committee would have a recommendation on which one county personnel should have to take.

i. Center Peace – Winter 2018 – Center for Prevention of Abuse

j. UCCI Legislative Reception & Education Seminar Registration Information

k. IACBM- Legislative Report

Bucher explained that items were included in the board packet for member review.

Proclamations:

a. Lewistown 8th Grade Girls Basketball Team – 2nd at State Tournament

Bucher praised all the players, students, coaches and parents for producing another outstanding local team. Nelson read the proclamation as written for the record.

Member Clark made the motion to approve the Proclamation with a second from Member Kessel. The motion was approved by a voice vote, all ayes.

Pubic Remarks: None

Consent Agenda:

Member Manock moved to approve the consent agenda as presented with a second from Member Clark. Discussion was made on various items. After the discussion and removal of several items, the motion carried by roll call vote all ayes.

a. Claim(s)

1. Claims- Supervisor of Assessment, Board of Review, Fulton County Camp & Rec, Zoning, Property, ESDA, Sheriff, Jail, Animal Control, County Board, Public Defender, Health/Clayberg, Highway, MISC., Spay/Neuter Program, ROE, Approval of County Assessors Claims as Dictated by PA 099-0604

b. Report(s)

1. Reports- Animal Control, VAC, Treasurer, FCCRA POS Report, 1st and 2nd Quarter PCOM Reports, 708 Board

2. Other Reports- Public Defender, State’s Attorney/Circuit Clerk, Sheriff, County Clerk

c. Appointments

1. Resolution – David L Waller – Appointment – Spoon River Project #1 Drainage and Levee Dist.

2. Resolution – John Stinauer – Reappointment – Fulton County Board of Health

3. Resolution – Bob Ackerman – Appointment – Fulton County Zoning Board of Appeals

d. Safety/Personnel/Legislative

1. Resolution: Setting Number of Election Judges

e. Finance/Insurance

1. General Fund Transfer

2. Other Funds Transfers

3. General Fund Immediate Emergency Appropriations

4. Other Fund Immediate Emergency Appropriations

i. $8,200.00 dollars from Unappropriated Funds in the Veteran’s Assistance Commission Fund to Salary – VA Superintendent, line item #015-500161-061 Postponed till March

5. Trustee Parcels

6. Resolution: Fees – Redemption –Creation of Line Item # 039-405.163-094

7. Resolution: Postage – Take Notices – Creation of Line Items # 001-545.101-003

8. Resolution: Contribution to Canton Area Heritage Center Creation of Line Item # 001-595.111-017

9. Resolution – Assessment Charges

10. Resolution – Fee Structure for Maps

11. Resolution – Sales Reports

12. Circuit Clerk General Acct. Six Month Report

f. Zoning

1. Resolution: Amending Zoning Ordinance Section 6 Postponed till March

Member Williams asked about the particular of why Section 6 of the zoning ordinance was being changed and had the farm bureau been consulted. Member T. Pigg explained that Emmons had provided documents from other agencies at the Zoning meeting and there had been a public hearing at the Zoning Board of Appeals. Member Williams made comments that he felt the attending the meetings was pointless and asked the item be postponed till March.

g. Public Works & Highway

h. Economic Development And Tourism

1. Resolution: Association with Peoria Area Convention Bureau

i. Property

j. Health

k. Misc.

Action Agenda

Finance/Insurance:

Discussion/Action: Supervisor of Assessment Contract Renewal Postponed till March

Discussion/Action: Abatement of IMRF 2017 Levy Request

Member Manock moved to approve the Abatement of IMRF 2017 Levy Request with a second from Member Hensley. Discussion followed; Member Williams asked why was the abatement being done; Nelson explained that at the direction of the auditor as there are two years of reserves in the fund already, McPherson said to go forward and do the abatement this year, which will reduce the levy but $500,000.00 Motion carried by voice vote with all voting ayes.

Discussion/Action: Targeted Buy-Out for General Fund Employees

Member Manock moved to approve the Targeted Buy-Out for General Fund Employees with a second from Member Hensley. Discussion followed; Member Manock explained that General Fund (GF) employees were going to be offered a cash incentive of $10,000.00 to retire early, with the deadline of March 31, 2018. Employees had to meet the retirement age and have enough years in service to qualify for retirement, these were the employees targeted. Of the five to six possible employees who could qualify only one or two expressed interest. Member Manock explain that if the positions would be filled, the replacements would be with part-time or not replaced at all. The incentive payments would be spread out over the months of April and May. Member Kumer asked if only GF employees were targeted and what impact, if any would there be on contracted bargaining units. Member Manock confirmed only GF employees were offered the buyout and there would be no impact on the bargaining unit contracts. No further discussion was made. Motion carried by voice vote with all voting ayes.

Discussion/Action: HB4104/SB2258 Auditing Standards for Units of Local Government

Member Manock moved to approve the resolution opposing HB4104/SB2258 Auditing Standards for Units of Local Government with a second from Member Murphy. No Discussion was made. Motion carried by voice vote with all voting ayes.

Discussion/Action: Self-Funded Energy Program, JCI – Bruce Combs

Member Manock moved to approve the engagement of Johnson Controls for a project development agreement as part of the self-funded energy program with a second from Member Hensley. Discussion followed; Member Williams cited an earlier project, which the county spent money on that nothing was done with, how would he know that nothing would come from this. Member Manock explained a self-funded energy savings project was a guaranteed program set-up by the state of Illinois and that savings were guaranteed. Bucher explained that the next step in this process was a detailed engineering audit; the cost of which would be $21,400.00. If there were savings to be made on the project and the county went forward with the project, the engineering audit costs would be absorbed into the overall contract. If there were savings to be made on the project but the county choose not to go forward with the project, the county would have to pay for the audit. In the case were no savings to be made on the project the county would not have to pay for the engineering audit. Member Williams complained that since he had not received his board packet. Member Taylor thought the decision to move forward should be postponed, several board members commented that the information had been distributed at an earlier JCI presentation. Member Williams expressed concerns on items as laid out in the project development agreement; State’s Attorney Jochums explained that items Member Williams was concerned about were the covered in contract as Jochums had gone over the contract before the version was presented to the board. No further discussion was made; the Motion carried by a vote of 13 to 3 with Members Kumer, Taylor and Williams voting against.

Zoning – None

Safety/Personnel/Legislative – None

Public Works & Highway – None

Economic Development & Tourism – None

Property – None

Health:

Discussion/Action: Acceptance of bid recommendation by Phillips and Associates for the Therapy Addition at the Clayberg.

Member Hensley moved to acceptance of bid recommendation by Phillips and Associates for the Therapy Addition at the Clayberg with a second from Member Hamm. It was explained that six bids were received, none included an apprenticeship training program. Member Hensley explained the Laverdiere’s quote was approved as the low bid, which was less than the previous quote of $541,010.00. Member Hensley concluded that work should run from March, 2018 to November, 2018. No further discussion was made; the motion carried by a voice vote all ayes.

Treasurer’s Report:

Treasurer Mayall stated the financial reports were out and the per the county general fund summary that the previous month had showed a surplus of $298,929.59 however January’s deficit, which included a one-time payment from Ameren of $237,000.00, was $354,730.67 for a current deficit of $55,801.08. Mayall explained with tax collections this number would improve. Mayall continued by explaining the importance of the financial information getting into the hands of the committee chairs; so each chair would be receiving additional information in the packets on the fund balances for their relevant accounts. Mayall encouraged the board members to contact her with questions and if reports were needed, paper copies could be gotten to them.

Executive Sessions:

Discussion/Action: Sale of Lot to Mid-Century – 5ILCS 120-2(c) (6)

Member Manock made the motion to be made to enter into Executive Session with a second from Member Clark. The motion carried by roll call vote, all ayes. Time entered 7:57 pm

Member Clark made the Motion to go out of Executive Session with a second from Member Kessel. The motion carried by roll call vote, all ayes. Time exited 8:06 pm

Member Manock made the Motion to the sale of a lot to Mid-Century with a second from Member Clark. The motion carried by roll call vote, all ayes.

Misc. – None

Adjournment:

Member Williams made the motion to adjourn the meeting with a second from Member Kessel at 8:06 p.m. The motion carried by voice vote. The next Fulton County Board meeting will be held the next Fulton County Board meeting will be held March 13, 2018 at 6:30 pm, Fulton County Courthouse, Room 201, Lewistown, IL.

https://www.fultonco.org/february-13-2018-fulton-county-board-minutes/