Alpha Park Public Library District Board of Trustee met April 16.

By Lhalie Castillo

Jun 26, 2018

Here is the minutes provided by the Board:

1. Call To Order

The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:00 p.m. Monday, April 16, 2018, in second floor meeting room #3, President Kyle presiding.

Members Present: Mary Ann Gottlieb, Jennifer Hattermann, Shondra Johnson, Crystal Kyle, Sandy Lingenfelter, and Tom Stagg.

Members Absent: Tamara Ruth

Staff Present: John Richmond and Patti Borland.

Public Present: Tammy Spenny, Darrin Driscoll, Emily Potts, Clay Schaefer, Charli Potts, Savannah Spenny, Luke Schaefer, Frank Driscoll, Caspian Adams.

2. Public And Audience Comments

Five Hollis School students gave a presentation for the Lighthouse School for Leadership. Hollis is only the 5th school in the State of Illinois and 279th worldwide to adopt this program, which promotes leaders for the future. The students did a great job.

3. Formation And Acceptance Of Consent Agenda

President Kyle presented items #4 (Minutes), #5 (Financial report), #12A (APL Board Meeting Dates & Ordinance), #12B (Prevailing Rate of Wages Ordinance 18-2), #12C (Maintenance Tax Ordinance 18-3), #12D (Closed holidays 2019), #12E (APL 3D Printer Policy, and #12F (Non-Resident Cardholder Program) for the consent agenda.

Trustee Gottlieb requested that item #5 be removed for discussion.

A motion to approve the consent agenda, #4, #12A, #12B, 12C, 12D, #12E, and #12F, was made by Trustee Lingenfelter and seconded by Trustee Hattermann.

The motion passed by unanimous voice vote.

4. Minutes

Resolved, That The Minutes Of The February 20, 2018, Regular Meeting Be Adopted.

This passed under the consent agenda.

5. Financial

Resolved, That The Financial Report For February Be Accepted And That Expenses For February In The Amount Of $102,676.68, Be Accepted.

A motion was made by Trustee Gottlieb and seconded by Trustee Lingenfelter to approve the financial report. Brief discussion followed.

The motion passed by unanimous roll call vote.

6. President’s Comments

President Kyle was very impressed with the Hollis Grade School presentation. She received a thank you card for the treats she brought to the APL staff.

7. Committee Reports

A. Finance Committee

A date needs to be set to go over next year’s budget.

B. Building & Grounds Committee

Trustee Johnson requested a financial update and project priorities list on the capital projects after the lighting is finished.

C. Marketing

A meeting was held on March 26. Summer Reading is planned with 3 bands and food trucks for the “Concert in the Park” program.

Crowd Funding is on hold right now. Will LaChance was in charge of getting all the information. He has moved to another library.

President Kyle suggested that we should be planning for “Giving Tuesday” in November.

D. Safety Committee

No meeting was held.

8. Legislative News

None

9. Director’s Report

Finances: The Fund Balance report shows that APL is down in the General Fund, though that balance has been helped in April by receipt of the Per Capita Grant for Fiscal Year 2017, plus Corporate Personal Property Replacement tax. Administration knew that there would be a shortfall in Social Security. Computer maintenance is shaky because of difficulty in getting reimbursements for E-Rate discounts. Travel & transportation must be watched, along with Playaways and children’s books. The overage in supplies is related to purchasing DVD cases that lock. Direct Richmond withholding order cards for books, DVDs, etc., until tax money comes in. Patrons’ special requests will be honored, however.

Statistical Report: Because of technical difficulties, there is no statistical report. The board will receive March and April figures at the May meeting.

1. There are many ordinances on the agenda, with resolutions and votes required. But 12 A. through E., inclusive, are regular annual matters requiring a vote. The 3D printing policy is new, and was drafted by Will LaChance.

2. The Per Capita Grant for FY 2017 came in [a year late] at $22,078.85. Full funding would be $35,545, and is promised for the FY 2018 grant, whenever it is received.

3. Director Richmond has applied for a “Back to Books” grant—federal funds funneled via the state. The request is for $1,800.00.

4. On April 9, 16 Morton Public Library toured APL. MPL is closed for renovations; their staff was visiting other libraries on 4/9. After the tour, staff fanned out to departments to ask questions. APL staff decided that on the next in-service day, they would visit other libraries, looking for new ideas, et al.

In the evening, Director Richmond spoke to a women’s group at Faith Missionary Church about the library, programs new and old, etc. They were a good audience.

5. The downstairs lighting is finished, except for a final walk-through. After that, the final bill can be paid, and an Ameren grant for energy efficiency submitted.

6. The E-Rate discount for internal equipment and maintenance in 2018-2019 may be jeopardized. APL could owe Thad extra money in June for this year. For reasons unknown, the Schools & Libraries Division of the Universal Service Administrative Company (under the FCC’s umbrella) is refusing to honor Thad’s requests for reimbursement, for different reasons each time reimbursement is requested. Director Richmond’s application for discounts on internal maintenance and equipment is under review, with apparent complications. Discounts worth about $11,400.00 are at stake.

7. The Friends have sold 140 bricks and plans for the patio proceed, along with plans for a “cutest pet” contest, in connection with Summer Reading (this, as a fundraiser). They have given Youth Services $250 and Adult Services $250 for Summer Reading prizes.

8. There are three open seats on the RAILS (regional library system) board, and there are three candidates, to date. Tom Stagg is one of them—the better to keep people in metropolitan places aware of the downstate libraries’ needs.

9. A list of proposed dates for reviewing policies, ordinances, and a few procedures is included in the packet. It does not go into 2021, i.e., three years, but it covers all policies necessary. Also, there are times when discuss and revision of a policy continues for several months, so some flexibility is required.

10. Communications

None

11. Unfinished Business

A. Bylaws, revised and edited #418-6

After a review and discussion of changes, it was decided to bring a finished copy to the next board meeting.

12. New Business

A. APL Board Meeting Dates & Ordinances 18-1