Peoria Standard

City of Peoria City Council met Aug. 28.

Here is the minutes provided by the Council:

A Joint Regular Meeting of the City Council and Town Board of Trustees of Peoria, Illinois, was held August 28,2018, at 6:00 P.M. at City Hall, Council Chambers (Room 400),419 Fulton Street, with Mayor Ardis presiding, and with proper notice having been posted.

ROLL CALL

Roll Call showed the following Council Members were physically present: Akeson (Arrived at 6:15 P.M.), Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, MayorArdis- 11. Absent: None.

INVOCATION & PLEDGE OF ALLEGIANCE

Mayor Ardis requested a moment of silent prayer or reflection and he asked everyone to keep the family of Mr. Gerald Stephens, founder of Peoria-based RLI Corporation, in prayer in light of his recent passing. He then led the pledge of allegiance.

MINUTES

Council Member Grayeb moved to approve the minutes of the Regular City Council Meeting held on August 14, 2018, as printed; seconded by Council Member Turner.

Approved by roll call vote. 

Yeas: Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 10; 

Nays: None.

PETITIONS. REMONSTRANCES & COMMUNICATIONS - TOWN OF THE CITY OF PEORIA

(18-241) Communication from the Town Officials with a Request to APPROVE MONTHLY ANTICIPATED EXPENDITURES for SEPTEMBER 2018 for the Town ofthe City of Peoria.

Trustee Grayeb moved to approve the monthly anticipated expenditures for September 2018 for the Town of the City of Peoria; seconded by Trustee Ruckriegel.

Approved by roll call vote. 

Yeas: Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Chairman Ardis - 10; 

Nays: None.

PETITIONS, REMONSTRANCES & COMMUNICATIONS - CITY OF PEORIA

CONSENT AGENDA ITEMS BY OMNIBUS VOTE, with Recommendations as Outlined

(18-242)* Communication from the City Manager and Interim Chief of Police with a Request for a SOLE SOURCE PURCHASE of a 48 TB SERVER and the Necessary Peripherals, in the Amount of $36,516.85.

(18-243)** Communication from the City Manager and Interim Chief of Police for the Request for a SOLE SOURCE PURCHASE of Seven (7) Digital In-Car Cameras and the Necessary Peripherals from L3 MOBILE VISION, INC., in the Amount of $33,995.50.

(18-244)*** Communication from the City Manager and the Chief Innovation Officer with a Request to APPROVE a SOLE SOURCE CONTRACT with LEADING CHANGE SCHOOL, LLC for Community Engagement Training, in an Amount Not to Exceed $19,800.00, for a 2-day Staff Training and Related Travel Costs.

(18-245) Communication from the City Manager and Director of Public Works Requesting the Following:

A. APPROVE a Local Agency AGREEMENT for the JURISDICTIONAL TRANSFER of an Alley Remnant off SPALDING Avenue from the Municipal Street System to the State Highway System; and

B. ADOPT ORDINANCE NO. 17,604 for a JURISDICTIONAL TRANSFER of the Southwesterly-most 33 Foot Long Section of the Alley that is Southwest of SPALDING AVENUE, Between MONROE STREET and MADISON AVENUE, from the Municipal Street System to the State Highway System. (Refer to #16-334) (Council District 1)

(18-246) Communication from City Manager and Director of Public Works with a Request to APPROVE a New AGREEMENT OF UNDERSTANDING for Maintenance and Construction with the ILLINOIS DEPARTMENT OF TRANSPORTATION and to Authorize City Engineer Bill Lewis to Execute the Agreement and Terminate the Prior Agreement (Item No. 14-186, Executed June 20, 2014).

18-247) Communication from the City Manager and Director of Community Development with a Request to Concur with the Recommendation from the Planning & Zoning Commission and Staff to ADOPT ORDINANCE NO. 17,605 Approving a SPECIAL USE in a Class R-6 (Multi-Family Residential) District for Additional Dwelling Units in an Accessory Structure, for the Property Located at 255 NE RANDOLPH AVENUE (Parcel Identification No. 18-04-329-014), Peoria, Illinois.

(18-248)**** Communication from the City Manager with a Request to ADOPT an ORDINANCE Amending the City of Peoria 2018-2019 BIENNIAL BUDGET Relating to the Use of the Eagle View TIF District Fund Balance for the Redevelopment of 3540 to 3560 SW ADAMS (TABOR PROPERTY), in the Amount of $40,000.00. (Council District 1)

(18-249) APPOINTMENT by Mayor Ardis to the RIVERFRONT PROGRAM AND POLICY ADVISORY COMMITTEE with a Request to Concur: Leon Edwards (Voting) - Term Expiration 8/31/2020

(18-250)***** RE-APPOINTMENT by Mayor Ardis to the PEORIA CIVIC CENTER AUTHORITY with a Request to Concur: Laith AI-Khafaji (Non-Voting) - Term Expiration 08/28/2020

(18-251)****** APPOINTMENT by Mayor Ardis to the PEORIA CIVIC CENTER AUTHORITY with a Request to Concur: Sylvia Haslinger (Non-Voting) - Term Expiration 8/28/2020

(18-252) APPOINTMENT by Mayor Ardis to the PEORIA CIVIC CENTER AUTHORITY with a Request to Concur: Michael E. Eddlemon (Non-Voting) - Term Expiration 8/28/2020

(18-253) REPORT from the CITY TREASURER PATRICK A NICHTING for the MONTH of JULY 2018,with Request to Receive and File.

Mayor Ardis questioned if the Council wished to have any of the Consent Agenda Items removed for further discussion.

Council Member Ruckriegel requested Item No. 18-248 be removed from the Consent Agenda for further discussion.

Council Member Montelongo requested Item No. 18-242 be removed from the Consent Agenda for further discussion.

Council Member Jensen requested Item Nos. 18-243 and 18-244 be removed from the Consent Agenda for further discussion.

Council Member Riggenbach requested Item Nos. 18-250 and 18-251 be removed from the Consent Agenda for further discussion.

Council Member Riggenbach moved to approve the Consent Agenda items as outlined in the Council Communications; seconded by Council Member Turner.

Item Nos. 18-242 through 18-253 (excluding Item Nos. 18-242, 18-243, 18-244, 18-248, 18-250 and 18-251) were approved by roll call vote under the Omnibus Vote Designation. 

Yeas: Turner, Cyr, Grayeb, Mayor Jensen, Ardis - Montelongo, 10; Moore, Oyler, Riggenbach, Ruckriegel,

Nays: None.

(18-242)* Communication from the City Manager and Interim Chief of Police with a Request for a SOLE SOURCE PURCHASE of a 48 TB SERVER and the Necessary Peripherals, in the Amount of $36,516.85.

Council Member Montelongo inquired whether a cloud-based server would be more efficient than a server-based solution, noting that most companies were moving towards using the cloud to store data.

Officer James Feehan provided a brief overview of cloud-based servers versus L3 servers, noting there was a much higher cost associated with a cloud-based of approximately $100,000.00 for adjustment to the infrastructure only.

Discussions were held regarding the warranty of the two types of servers and the longevity of each. Officer Feehan stated that the City would purchase annual maintenance agreements.

At the conclusion of the discussions, Council Member Montelongo said he would like to see a cost comparison and storage capabilities between the cloud-based server and the L3 server, which would include the maintenance cost of each.

Council Member Montelongo moved to defer this item to the September 11,2018, Regular City Council meeting; seconded by Council Member Jensen.

In response to Council Member Moore, Officer Feehan said the initial cost to implementing a cloud-based server was approximately $100,000.00. He said there would be an additional cost to get the data to the cloud.

Motion to defer to the September 11, 2018, Regular City Council meeting was approved by roll call vote. 

Yeas: Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 10; 

Nays: None.

(18-243)** Communication from the City Manager and Interim Chief of Police for the Request for a SOLE SOURCE PURCHASE of Seven (7) Digitalin-Car Cameras and the Necessary Peripherals from L3 MOBILE VISION, INC., in the Amount of $33,995.50.

Discussions were held regarding the reimbursement of the in-car cameras with grant funds. Interim Police Chief Lauren Marion stated that if the City was awarded the grant, then that money would go back to the General Fund. It was noted that the City had applied for the grants, but the City had not yet heard whether they had been awarded. Chief Marion confirmed that the purchase of the cameras was already in the City's budget.

Council Member Akeson arrived at 6:15 P.M.

Council Member Jensen moved to approve the sole source purchase of seven (7) digital in-car cameras and the necessary peripherals from L3 Mobile Vision Inc., in the amount of $33,995.50; seconded by Council Member Ruckriegel.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-244) *** Communication from the City Manager and the Chief Innovation Officer with a Request to APPROVE a SOLE SOURCE CONTRACT with LEADING CHANGE SCHOOL, LLC for Community Engagement Training, in an Amount Not to Exceed $19,800.00, for a 2-day Staff Training and Related Travel Costs.

Council Member Jensen commended Chief Innovation Officer Anthony Corso for his efforts in this matter, stating that she was a proponent and advocate for public engagement.

Discussions were held about the selection process and why Leading Change School was chosen. Discussions were held about the Bloomberg Grant and how it was applied to various programs. It was noted that after this particular training, there would be City employees specialized in the matter of community engagement.

Council Member Jensen moved to approve a sole source contract with Leading Change School, LLC for community engagement training, in an amount not to exceed $19,800.00, for a 2-day staff training and related travel costs; seconded by Council Member Turner.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-248) **** Communication from the City Manager with a Request to ADOPT an ORDINANCE Amending the City of Peoria 2018-2019 BIENNIAL BUDGET Relating to the Use of the Eagle View TIF District Fund Balance for the Redevelopment of 3540 to 3560 SW ADAMS (TABOR PROPERTY), in the Amount of $40,000.00. (Council District 1)

Itwas mentioned that once 3540 and 3560 SW Adams were sold, the money received would go back to the City and into the Eagle View TIF District Fund. Council Member Ruckriegel said he would support this item with a stipulation that that stated the money from the sale of the property would go back into the TIF Fund.

Council Member Ruckriegel moved to adopt an Ordinance amending the City of Peoria 2018- 2019 Biennial Budget relating to the use of the Eagle View TIF District Fund Balance for the redevelopment of 3540 to 3560 SW Adams (Tabor Property), in the amount of $40,000.00, with a stipulation that the proceeds from the sale of the property be deposited into the Eagle View TIF District Fund; seconded by Council Member Cyr.

ORDINANCE NO. 17,606 was adopted, as amended, by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-250) ***** RE-APPOINTMENT by Mayor Ardis to the PEORIA CIVIC CENTER AUTHORITY with a Request to Concur: Laith AI-Khafaji (Non-Voting) -Term Expiration 08/28/2023

A revised Council Communication was distributed to all Council Member changing the expiration date to August 28, 2020.

Council Member Riggenbach moved to approve the reappointment by Mayor Ardis to the Peoria Civic Center Authority with a request to concur of Laith AI-Khafaji (non-voting) - term expiration 08/28/2020; seconded by Council Member Turner.

Approved by roll call vote. 

Yeas: Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 10; 

Nays: None.

(18-251) APPOINTMENT by Mayor Ardis to the PEORIA CIVIC CENTER AUTHORITY ***** with a Request to Concur: * Sylvia Haslinger (Non-Voting) - Term Expiration 8/28/2023

A revised Council Communication was distributed to all Council Member changing the expiration date to August 28, 2020.

Council Member Riggenbach moved to approve the appointment by Mayor Ardis to the Peoria Civic Center Authority with a request to concur of Sylvia Haslinger (non-voting) - term expiration 08/28/2020; seconded by Council Member Turner.

Approved by roll call vote. 

Yeas: Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 10; 

Nays: None.

FIRST READINGS

(18-254) Communication from the City Manager and Director of Public Works with a Request for a FIRST READING Review of a RESOLUTION to Adopt a TRAFFIC CALMING POLICY for the City of Peoria.

Public Works Director Scott Reeise provided a presentation on a recommended Traffic Calming Policy drafted by the Transportation Commission. He said this policy was in response to Council Member Riggenbach's request at the July 10, 2018, City Council Meeting. He said having such a policy would provide a tool for the City to respond and make consistent decisions to neighborhood concerns relating to speeding throughout the City and he said the policy would help prioritize projects for funding purposes. He reviewed the goals and objectives of the policy as well as the traffic calming policy process. He said the strategy would include education and awareness, encouragement, enforcement and engineering, noting that education and enforcement were top priorities. He remarked that the policy would provide neighborhoods other traffic calming strategies other than speed humps.

Discussions were held regarding traffic calming in areas of public and private schools and Council Member Grayeb remarked on the importance of implementing measures near the schools to make it safer for the children.

In response to Council Member Moore's question regarding the availability of the policy to the public, Director Reeise said the draft policy was currently available online on the City Council's website under the agenda; however, he said a copy of the policy would also be made available on the City's main site. He said the petitions for traffic calming would be available to download off of the City's website for the neighborhoods to access without having to come to City Hall.

Council Member Riggenbach expressed his appreciation to Director Reeise for his efforts on the policy and bringing it to the City Council. He said the Council was constantly confronted with issues of speeding through neighborhoods. He said the policy presented would provide various options for different situations in the neighborhoods.

In response to Council Member Jensen's questions regarding the funding for traffic calming, Director Reeise said the City began setting aside funds specifically for traffic calming in 2014. Since then, he said the City spent nearly $100,000.00 per year for traffic calming only. He said Staff would begin working on a matrix in order to prioritize traffic calming issues and present it to the City Council for discussion on the capital budget.

Mayor Ardis expressed his appreciation for the information provided to the Council. He said the Public Works Department had done good work on the evaluation and ranking process of the streets. He said the main issue that had not been addressed was the enforcement of speeding through neighborhoods. He stated that if the traffic laws were not enforced, traffic calming would not help. He said the best strategy for calming traffic was not going to work if it was not enforced. He said before the policy was brought back, there needed to be a discussion on the need for enforcement of traffic regulations in Peoria.

Council Member Riggenbach said he hoped there was no intention of putting a geographic restriction to each Council District as it related to traffic calming. He said the purpose of the policy was to provide equalization when addressing traffic calming in a methodical manner.

Discussions were held regarding the Traffic Unit at the Police Department and the number of Police Officers and the duties of those Officers. Interim Police Chief Marion said enforcement of traffic regulations had decreased since 2008 when the Unit had more Police Officers.

Council Member Moore commented that enforcement by the Traffic Unit could be better and she said a conversation was needed with the Unit.

Council Member Grayeb remarked on the importance of funding in order to accomplish the needs of the City. He remarked on the importance of adequately staffing the Police Department in order to meet the needs of the community.

Council Member Jensen remarked on the need to use geographic location as a criteria in the policy in order to determine road repairs, projects and traffic calming.

Council Member Oyler requested a Report Back on the number of tickets Police Officers wrote per shift along with historical numbers compared to the national average.

Council Member Akeson recommended including in the policy the need for slower speeds near high schools, specifically identifying Richwoods High School.

Council Member Cyr moved to receive and file the first reading review of a Resolution to adopt a Traffic Calming Policy for the City of Peoria; seconded by Council Member Oyler.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

CLERK'S NOTE: Item No. 18-254 will be placed on the September 11, 2018, Regular City Council Meeting agenda.

(18-255) Communication from the City Manager and Corporation Counsel with a Request for a FIRST READING Review to ADOPT an ORDINANCE Amending CHAPTER 3 of the CODE of the City of Peoria Pertaining to LIQUOR LICENSE REGULATION.

Council Member Leist provided an overview of the proposed Ordinance that would create a Class M-1 liquor license, noting that the fee would be $400.00 annually. He said the creation of the license was in light of a new business opening in the City that offered cooking classes wherein they wanted the students to be able to bring their own bottle of wine to complement the dinner made. He said the Class M-1 would allow businesses to have the consumption of alcoholic liquor in conjunction with a cooking school.

Discussions were held regarding the hours of operations allowed with a Class M-1, and Council Member Moore recommended extending those hours until midnight.

Mayor Ardis cautioned on creating a liquor license that was overly broad; however, he expressed the need to allow opportunities for businesses, who have no desire to serve alcohol as a source of revenue, the opportunity to sell or offer a glass of wine.

Council Member Grayeb expressed a concern with becoming too lenient on the regulation of alcohol, noting that alcohol abuse consumed a large portion of time for the City's Police Department. He remarked on the importance of not creating a liquor license that was overly broad.

Council Member Turner expressed a concern for becoming too lenient with the regulation of alcohol and the issuance of liquor licenses. He remarked how alcohol impacted the community, and more specifically families, on a regular basis.

Mayor Ardis recommended bringing the matter back in smaller segments for the City Council to review and approve.

Council Member Cyr moved to receive and file the first reading review to adopt an Ordinance amending Chapter 3 of the Code of the City of Peoria pertaining to liquor license regulation; seconded by Council Member Ruckriegel.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

CLERK'S NOTE: Item No. 18-255 will be placed on the September 11,2018, Regular City Council Meeting agenda.

REGULAR BUSINESS ITEMS, with Recommendations as Outlined:

(18-263) PRESENTATION from DR. SARAH RUSCH on the University of Illinois College of Medicine at Peoria.

Council Member Grayeb introduced Dr. Sara Rusch, Regional Dean at Peoria at University of Illinois at Chicago. She said Peoria had recently become the home to a four-year medical school, noting that medicine was a new part of the Peoria economy.

Dr. Sara Rusch provided a presentation on UICOMP reporting that it was part of the largest, public medical school in the United States educating over 240 medical students annually across all four years. She said their research focused on cancer, neurosciences, education and health outcomes. She said in 2017, UICOMP added first-year medical students in Peoria wherein the current incoming class was all Illinois residents. She reported that a number of residenUfellow physicians either stayed or relocated to Peoria each year for training. She provided an overview of campus innovations and improvements noting the purchase of the former VA clinic that was demolished in 2017 to provide for future growth opportunities. She reported that healthcare was 18% of Peoria's economy. She said the UICOMP students, residents and faculty were very active in the community. She reviewed the impact UICOMP had on the community, and she reported ongoing work to see how Peoria can leverage its healthcare expertise to support economic development.

Council Member Cyr said he would be interested in a presentation on how the City Council could have a partnership with UICOMP in order to recruit students and doctors to stay in the Peoria area along with the challenges that were faced.

Mayor Ardis expressed his appreciation for the presentation noting that this year was the first year for four years of students and he commented on the involvement the college students had in different areas of the community.

Council Member Oyler moved to receive and file the presentation from Dr. Sarah Rusch on the University of Illinois College of Medicine at Peoria; seconded by Council Member Jensen.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-256) Communication from the City Manager and the Interim Chief of Police with

Request to RECEIVE and FILE a PRESENTATION from the Peoria Police Department regarding BODY WORN CAMERAS.

Interim Chief of Police Loren Marion provided a presentation regarding body worn cameras noting that the City of Peoria was collaborating with the Peoria Park District, Peoria County Board and the City of East Peoria on the project. He reviewed the next steps involved in the process along with the cost for implementation in the first year and for a refresh year in year three. He said the overall cost for the next five years would be $325,095.83.

Discussions were held regarding the cost for warranties and services, including the refresh cost. It was noted that a refresh would need to be done in accordance with technology. Chief Marion stated that the refresh would depend on the amount of storage left in the server. He reported that if.the cameras were not refreshed with technology, they would only last for four to five years.

Council Member Montelongo inquired about the cloud-based proposal and requested a Report Back on the same. He said he would like to compare the cost of the cloud-based next to the cost of and L3 server. Chief Marion stated that the other agencies involved in the project said if the cameras were not server-based, then they would not participate, which would affect grant funding.

Discussions were held regarding the costs, and City Manager Urich stated that the $694,689.00 for the body cams was spread out over a five-year period. He said what was currently before the City Council was a request for an additional appropriation of $278,000.00 of City expense along with an additional reimbursement of $58,000.00 in grant money. He said the $694,689.00 was inclusive of the $278,000.00, which was figured in the capital budget. He said the body cams would not be an individual line-item on the budget.

Discussions were held regarding Freedom of Information requests, and Chief Marion said the Police Department had a Police Video Tech who would handle those types of requests.

Council Member Cyr not only expressed his appreciation to the Police Department, but to the Director of Information Technologies as well, who was involved with the negotiations.

Council Member Grayeb moved to receive and file a presentation from the Peoria Police Department regarding body worn cameras; seconded by Council Member Cyr.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-257) Communication from the City Manager and Interim Chief of Police with a Request to APPROVE a (5) Five Year AGREEMENT, in the Amount of $694,688.98, for the Purchase of a Complete Body Worn Camera Solution Including all Hardware, Software, Redaction, and Storage with a Request for the Following:

A. APPROVE an AGREEMENT with VIEVU LLC. -240 Body Cameras and 24

Docks- Peoria PO, 65 Body Cameras and 9 Docks - Peoria County Sheriffs Office, 45 Body Cameras and 5 Docks - East Peoria PO, and 10 Body Cameras and 1 Dock - Peoria Park District Police. For a total of 360 Body Cameras and 39 Docks. The Cost for the Body Cameras, Docks, Accessories, and 5 year warranty is $616,699.80;

B. APPROVE an AGREEMENT with SIMPLY GROUP IILLC, COW-GOVERNMENT, DELL - Body Camera Video Storage Solution and Associated Licenses for Peoria PO, East Peoria PO and Peoria Park PD. The Cost for the Storage Solution is $61,202.18;

C. APPROVE an AGREEMENT with CUBIC MISSION SYSTEMS· Redaction Software and Licenses for each Participating Agency. The Total Cost is $16,787.00;

D. ADOPT an ORDINANCE Amending the City Of Peoria 2018·2019

BIENNIAL BUDGET Relating to the Capital Fund for Reimbursements from Other Agencies, in the Amount of $58,618.00, and the Use of Capital Fund Balance, in the Amount of $278,125.00, for the Purchase of Body Worn Cameras, Hardware, Software, Redaction, and Storage.

Council Member Ruckriegel moved to approve an agreement with Vievu LLC for - 240 body cameras and 24 docs - Peoria Police Department; 65 body cameras and 9 docks - Peoria County Sheriff's Office; 45 body cameras and 5 docks - East Peoria Police Department; and 10 body cameras and one dock - Peoria Park District Police Department; for a total cost for the body cameras, docks, accessories and five-year warranty in the amount of $616,699.80; seconded by Council Member Cyr.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

Council Member Cyr moved to approve an agreement with Simply Group II LLC, CDW- Government, Dell - body camera video storage solution and associated licenses for Peoria Police Department, East Peoria Police Department and Peoria Park District Police Department, in the amount of $61,202.18; seconded by Council Member Grayeb.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

: None.

Council Member Riggenbach moved to approve an agreement with Cubic Mission Systems - redaction software and licenses for each participating agency, in the amount of $16,787.00; seconded by Council Member Turner.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

Council Member Riggenbach moved to adopt an Ordinance amending the City of Peoria 2018- 2019 biennial budget relating to the capital fund for reimbursements from other agencies, in the amount of $58,618.00, and the use of capital fund balance, in the amount of $278,125.00, for the purchase of body worn cameras, hardware, software, redaction and storage; seconded by CounciIMemberMoo~.

ORDINANCE NO. 17,607 was adopted by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-258) Communication from the City Manager and Director of Public Works with a Request to Accept the LOW BID of R.A. CULLINAN & SON, INC., a Division of United Contractors Midwest, and Award the Construction CONTRACT, in the Amount of $5,099,248.64, with an Additional Authorization of $254,962.43 (5%) in Contingencies, for a Total Award of $5,354,211.07 for the UNIVERSITY STREET (PIONEER PARKWAY TO TOWNLINE ROAD) RECONSTRUCTION PROJECT. (Council District 5)

Council Member Akeson left the meeting at 8:31 P.M.

Discussions were held regarding women and minority based businesses being awarded contracts in accordance of the City's goals. Discussions were held on how to quantify for the use of women and minority based businesses, and Public Works Director Scott Reeise explained how these businesses were tracked on a weekly basis. He said if there was a negative trend, then a conversation would be held with Cullinan & Son.

Council Member Akeson returned to the meeting at 8:32 P.M.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-259) Communication from the City Manager and Director of Public Works with a Request to Accept the LOW BID of HOROWITZ CONCRETE COMPANY, in the Amount of $210,240.45, and Award a CONTRACT for the SIDEWALKS IN NEEDOF REPAIR 2018 PROJECT, with an Additional Authorization of $19,759.55,for a Total Contract Award of $230,000.00. NEW COMMUNICATION (Council District 1)

A revised Council Communication was distributed deleting the Harrison Impact Zone Sidewalks 2018 (Combined Projects) from the title.

Council Member Moore moved to accept the low bid of Horowitz Concrete Company, in the amount of $210,240.56, and award a contract for the Sidewalks in Need of Repair 2018 Project, with an additional authorization of $19,759.55, for a total contract award of $230,000.00; seconded by Council Member Turner.

Discussions were held regarding minority and women workers, and Council Member Moore commented that the City needed to strive for an amount that was quantifiable.

Motion to accept the low bid of Horowitz Concrete Company, in the amount of $210,240.56, and award a contract for the Sidewalks in Need of Repair 2018 Project, with an additional authorization of $19,759.55, for a total contract award of $230,000.00 was approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-260) Communication from the City Manager and Director of Public Works with a Request to ACCEPT the LOW BID of ILLINOIS CIVIL CONTRACTORS, INC. and Award a Construction CONTRACT from the Base Bid of $247,187.97 with an Additional Authorization in Contingency of $24,718.80 (10%),for a Total Award Amount of $271,906.77, for the LYNDALE ROAD RETAINING WALL. (Council District 3)

Council Member Riggenbach moved to accept the low bid of Illinois Civil Contractors Inc. and award a construction contract from the base bid of $247,187.97 with an additional authorization in contingency of $24,718.80 (10%), for a total award amount of $271,906.77, for the Lyndale Road Retaining wall; seconded by Council Member Turner.

Council Member Riggenbach commented that this issue needed to be addressed for quite some time, and he said he would enthusiastically support this item.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

(18-261) Communication from the City Manager with a Request to ADOPT an

ORDINANCE Approving the 1009 SW WASHINGTON LLC REDEVELOPMENT AGREEMENT. (Council District 1)

Council Member Moore moved to adopt an Ordinance approving the 1009 SW Washington LLC Redevelopment Agreement; seconded by Council Member Turner.

Senior Development Specialist Cesar Suarez provided an overview of the project and outlined the costs involved and what the developer was requesting. He said this property was located in the Warehouse District and had been vacant for quite some time other than to be utilized as a warehouse. He reviewed the project financials as set forth in Schedule 3 of the Redevelopment Agreement noting it would take five buildings and convert them into commercial space.

Discussions were held regarding possible city infrastructure needs for the developer. It was noted that the developer would receive a total of $270,000.00 from the Warehouse TIF. Discussions continued with regards to the foreseeable decline of the equalized assessed value of the property.

Council Member Moore moved to grant Privilege of the Floor to the developer Katie Kim of The Kim Group.

Hearing no objection, Mayor Ardis granted Privilege of the Floor to Ms. Katie Kim.

Ms. Katie Kim, developer of 1009 SW Washington, provided an overview of how the spaces for this project would be utilized. She said 100% of the companies were small, locally owned companies noting that nearly 76% of the companies were union-owned. She provided a brief update of the potential businesses that were interested in the location and how that would impact the Warehouse District and the City in a positive manner, noting a conservative estimate of sales taxes the City would receive.

Council Member Moore said this was an opportunity that would generate the type of vitality the City was striving to achieve in the Warehouse District. She said she had walked through the project with Ms. Kim wherein she shared the concepts that were directly related to attracting young professionals to the City.

Council Member Ruckriegel said this project would be a wonderful addition to the City along with the boost to the sales tax and an invite to new people to come to the City. However, he expressed a concern about the project financials and how the Warehouse TIF money was calculated. Because of this, he said he would not be able to support this project at this time. Council Member Jensen said she would enthusiastically support this project stating that she believed it would be very successful. She commended Ms. Kim for attracting businesses to the City. She noted that the TIF financing was atypical for the City; however, she said the City had invested a lot of money in this area and it should be a main focus for the Council for development.

Council Member Moore said she appreciated the inquiries regarding the financing aspect of the project; however, she said she was encouraged that the construction on the project had already started with the developer's own money before coming to the City for assistance. She said the buildings that were being renovated had little use beyond warehouse use until now. She agreed that the Council needed to protect the taxpayers, but she noted that the owners were taxpayers themselves and would be generating TIF money. She encouraged the City Council to support this item stating that it would attract more people to the City.

ORDINANCE NO. 17,608 approving the 1009 SW Washington LLC Redevelopment Agreement was adopted by roll call vote. 

Yeas: Akeson, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Turner, Mayor Ardis - 9; 

Nays: Cyr,Ruckriegel- 2.

(18-262) Communication from the City Manager and Finance Director/Comptroller with a Request to RECEIVE and FILE the Month Ended July 31,2018, UNAUDITED FINANCIAL REPORT.

Council Member Grayeb moved to receive and file the month ended July 31,2018, Unaudited Financial Report; seconded by Council Member Turner.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

UNFINISHED BUSINESS (Including but not limited to motions to reconsider items. if any. from the previous Regular Meeting)

(18-168) Communication from the City Manager and Corporation Counsel With a

Request to ADOPT an ORDINANCE Amending CHAPTER 15 of the CODE of the City of Peoria Relating to NOISE.

Council Member Riggenbach moved to adopt an Ordinance amending Chapter 15 of the Code of the City of Peoria relating to noise, with the following amendments: Under Section 15-62 add the words "during daylight savings time hours only" after the underlined words "11:00 P.M. on Friday and Saturdya nights," and change the "100" feet in the next line to "150" feet; seconded by Council Member Turner.

Council Member Riggenbach stated that if the C-2 District had a Special Use, additional restrictions could be placed.

Council Member Moore and Council Member Jensen left the meeting at 9:23 P.M.

ORDINANCE NO. 17,609 was adopted, as amended, by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Montelongo, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 9; 

Nays: None.

(18-185) Communication from the City Manager and Corporation Counsel with a

Request to RECEIVE and FILE Status of an AGREEMENT with the CEO COUNCIL.

City Manager Urich said he had received the draft agreement from the CEO Council this afternoon. He said he would send the agreement to all Council and he asked that they provide him with feedback as soon as possible in order to schedule a full discussion. He said he anticipated an agreement coming to the September 25, 2018, City Council Meeting for approval.

Council Member Riggenbach moved to receive and file the status of an agreement with the CEO Council; seconded by Council Member Akeson.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Montelongo, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 9; 

Nays: None.

Council Member Moore returned at 9:25 P.M.

(18-238) Communication from the City Manager and the Community Development Director with a Request for a DEFERRAL until September 11, 2018 of an ORDINANCE Amending CHAPTER 5 of the CODE of the City of Peoria Pertaining to REGISTRATION OF RESIDENTIAL PROPERTIES and INSPECTIONS OF DWELLINGS.

Council Member Oyler moved to approve a deferral until September 11, 2018, of the adoption of an Ordinance amending Chapter 5 of the Code of the City of Peoria pertaining to registration of residential properties and inspections of dwellings; seconded by Council Member Akeson.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 10; 

Nays: None.

(18-227) Communication from the City Manager and Corporation Counsel with a Request to APPROVE the SITE APPLICATION for a Class B (Restaurant, 50% Food) Liquor License with the Retail Sale of Alcohol at UNTAMED CHEF, 7338 N. UNIVERSITY, with a Recommendation from the Liquor Commission to Approve. (Council District 5)

Council Member Cyr moved to defer this item to the September 11, 2018, Regular City Council Meeting; seconded by Council Member Turner.

Motion to defer to the September 11, 2018, Regular City Council Meeting was approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 10; 

Nays: None.

NEW BUSINESS

Side Lots Council Member Akeson requested Staff distribute the policy that guided side lots, noting there were many questions in the community as to who would be entitled to these lots and the process for the same. She asked that an item be brought back at the September 11, 2018, City Council meeting for further discussions.

East Village Growth Cell TIF and South Village Housing Rehab Programs Council Member Riggenbach announced that pre-applications would be available tomorrow, Wednesday, August 19, 2018. He said a contract would come before the City Council at the September 11, 2018, City Council meeting. He said the pre-applications would be presented to the Administrative Program on Wednesday, September 12, 2018.

CITIZENS' OPPORTUNITY TO ADDRESS THE CITY COUNCILTOWN BOARD

Hearing no objection, Mayor Ardis granted Privilege of the Floor to those citizens who wished to address the City Council.

Mary Hayes, a citizen of Peoria, announced that the first Friday in September, September 7, 2018, at 5:00 P.M. on Main Street and Sheridan Road, a free meal would be provided. She announced that a mobile food pantry offered by the Food Bank would be at Kroger located at Madison Park on September 10, 2018 from 10:00 AM. to 12:00 P.M. She commented on the missing person, Alexis Scott, and the need for the Police Department to be more involved. She said she was supportive of a Welcoming City Ordinance.

Council Member Jensen returned at 9:32 P.M.

Lawrence Maushard, a citizen of Peoria, expressed his concern that Alexis Camry Scott had been missing for nearly a year with little to no leads. He inquired as to the status of the case and what the Peoria Police Department was doing. He asked if there were other missing persons cases and how those cases compared with the missing Alexis Scott. He asked when a case was declared a cold case. He commented on Peoria's ranking for African-Americans, and he said he supported a Welcoming City Ordinance.

Kristen Meierkord, a citizen of Peoria, expressed her concern for the Alexis Scott missing person's case, and she requested that the Federal Bureau of Investigations be brought in to review the matter.

Teresa Tomlinson, a citizen of Peoria, expressed her concern for the missing person Alexis Scott and she requested that the Peoria Police Department request assistance in the matter.

William Jones, a concerned citizen, expressed his frustration that the Alexis Scott matter had not yet been resolved. He asked that the mother of Alexis Scott be notified and provided with an update of the case.

Justine Donald, a concerned citizen, expressed a concern regarding the need for more involvement of the Peoria Police Department or the Federal Bureau of Investigations in the missing Alexis Scott matter.

Andre Diaz, a citizen of Peoria, expressed a concern regarding land acquisition by the City, and he requested that the same process be utilized for everyone and for each parcel of land. He asked that the citizens be involved in the communication of the land acquisition and how that land would be developed. He encouraged open and honest discussion as it related to the Near North End. He said this type of discussion and a framework for development would be an avenue for success for the City.

Council Member Montelongo left the meeting at 9:53 P.M.

Rhonda Sexton, President of AFSCME Local 3464, said she previously stood before the City Council requesting continued negotiations to help find solutions to the City's budget issues. She expressed a concern that AFSCME workers had been laid off beginning August 15. She requested a meeting with the City to discuss the matter. She said no information had been provided to AFSCME and she said the City was bargaining in bad faith.

Council Member Montelongo returned to the meeting at 9:56 P.M.

Kaylee Gleason, an employee of the City of Peoria, expressed her concern for the recent layoffs. She stated how much she enjoyed her job and she requested no more furloughs and no more layoffs.

Darcie Cady, a citizen of Peoria, expressed her concern for the status of the Alexis Scott matter and she requested that the City seek involvement by the Federal Bureau of Investigations. She asked the City Council to help find Alexis Scott. She also voiced her support for the passing of a Welcoming City Ordinance, and she encouraged the same.

Kathy Martin, a citizen of Peoria, said she was a proponent of a Welcoming City Ordinance. She remarked on the importance of the City standing with the immigrants, which would benefit the immigrants, which in turn, would make the City welcoming.

Natasha Allen, a citizen of Peoria, expressed her concern regarding the Alexis Scott case stating that additional resources could be utilized to find her.

Matthew Hwang, a citizen of Peoria, remarked on the need of adopting a Welcoming City Ordinance, noting that he was a medical student and it was important for the immigrants to feel safe and to seek medical attention when necessary. He said this would contribute to keeping the community healthy.

Hannah Offutt, a citizen of Peoria, stated the importance of adopting a Welcoming City Ordinance in order to keep and welcome all immigrants who called Peoria their home.

Christopher Hibberd, a citizen of Peoria, expressed his support of adopting a Welcoming City Ordinance as immigrants should feel welcomed in Peoria as with anywhere else in the United States.

Susan Lotta, a citizen of Peoria, asked the City Council to support being a welcoming City.

Amr Elsamny, a citizen of Peoria, remarked on missing person Alexis Scott, noting that sex trafficking was a real issue. He expressed a concern about the City's budget and he recommended the City Council to conduct an extensive study. He said he would like to meet with the Economic Development Department to discuss strategies to rebuild Peoria.

Anthony Walraven, a citizen of Peoria, said the City faced issues relating to the Tax Increment Financing, the AFSCME Union, the Welcoming City Ordinance, and missing person Alexis Scott. He commented on each topic and he expressed a concern for the City's budget and that City services were being cut.

Kevin Jones, a concerned citizen, expressed his concern for the Community Development Department. He provided an explanation as to what contributed to the City's deficit and how personnel issues affected to that deficit.

Paige Streitmatter, a citizen of Peoria, provided a detailed workday of two City employees noting the inefficiency of the work being done.

Sherry Carter-Allen, former President of AFSCME Union, expressed her concern for the City's budget.

Karrie Alms, a citizen of Peoria, remarked that the City should implement equal policies and procedures to be utilized throughout the City. She commented on inconsistencies with the Side Lot Program. She expressed a concern about the City's budget, the laying off of City workers, and the hiring of new City workers at a different rate of pay.

Mark Jones, a concerned citizen, expressed his appreciation to those Council Members who attended rallies for missing person Alexis Scott. He asked the Police Department to give the mother of Alexis Scott an update on the case and he recommended giving the matter to the Federal Bureau of Investigations for further work.

Zachary Goodrich, a citizen of Peoria, said he supported the AFSCME local workers noting they were important in keeping the City functioning. He asked that the City Council not vote for layoffs or furlough. He commented on the Alexis Scott campaign and he urged the City Council to look up the campaign on Facebook. He said he supported a Welcoming City Ordinance, and he provided a brief recording of an immigrant who currently lived within the City. In conclusion, he asked the City Council to support a Welcoming Ordinance, the AFSCME workers and the search for Alexis Scott.

EXECUTIVE SESSION

Consideration of a Motion to enter into EXECUTIVE SESSION pursuant to 2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity; 2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; and 2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.

Council Member Oyler moved to enter into Executive Session pursuant to 2(c)(1) The appointment, employment, compensation, discipline, performance, ordismissal ofspecific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity; 2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; and 2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated by Section 2.06; seconded by Council Member Cyr.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

ADJOURNMENT

Council Member Cyr moved to adjourn the Joint City Council and Town Board Meeting; seconded by Council Member Jensen.

Approved by roll call vote. 

Yeas: Akeson, Cyr, Grayeb, Jensen, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Turner, Mayor Ardis - 11; 

Nays: None.

The Joint City Council and Town Board Meeting was adjourned at 10:55 P.M.

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