Alpha Park Public Library Board met August 20.

By Angelica Saylo Pilo

Sep 25, 2018

Alpha Park Public Library Board met Aug. 20.

Here is the minutes provided by the Board:

1. CALLTOORDER

The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:01 p.m. Monday, August 20, 2018, in the first floor meeting room #4, President Kyle presiding.

Members Present: Mary Ann Gottlieb, Jennifer Hattermann, Shondra Johnson, Crystal Kyle, Sandy Lingenfelter, and Tom Stagg.

Members Absent: Tamara Ruth

Staff Present: John Richmond and Patti Borland. Public Present: None

2. PUBLIC AND AUDIENCE COMMENTS

3. FORMATION AND ACCEPTANCE OF CONSENT AGENDA

President Kyle presented items #4 (Minutes), #5 (Financial Report), 1A (B&A Ordinance), #12B (R&D Report FY17/18), #12C (IPLAR), #12D (Secretary’s Audit FY17/18), #12E (Authority to Spend Policy), #12F (APL Corporate Resolution Ordinance) for the consent agenda.

Trustee Lingenfelter made a motion to accept the items in the consent agenda; seconded by Trustee Gottlieb.

The motion passed by unanimous roll call (account financials) vote.

4. MINUTES

RESOLVED, THAT THE MINUTES OF THE JULY 16, 2018, REGULAR MEETING BE ADOPTED.

Passed under the consent agenda.

5. FINANCIAL

RESOLVED, THAT THE FINANCIAL REPORT FOR JULY BE ACCEPTED, AND THE EXPENSES FOR JULY IN THE AMOUNT OF $111,233.04, BE ACCEPTED.

This passed under the consent agenda.

6. PRESIDENT’S COMMENTS

The patio bricks turned out beautifully. Thanks to everyone for a great Summer Reading program. Also, for the staff and patrons enduring the painting process.

7. COMMITTEE REPORTS

A. Finance Committee

Trustee Lingenfelter reported on the finance meeting. It was agreed to let the Director and Office Manager decide when and if to renew CDs. Some felt it was micromanaging to do otherwise. Our attorney, Phil Lenzini, put together the Truth in Taxation notice that goes in the paper. Director Richmond gave talking points to explain the Truth in Taxation notice.

Our accounts at Better Banks are secure. They have securities to cover our accounts. The audit will be given to the Finance committee when it is done; then it will go to the board.

B. Building & Grounds Committee No Meeting

C. Marketing

A meeting will be set.

D. Safety Committee

Heidi Rhea is replacing Will LaChance on the safety committee. The committee wanted to get a baseline of where we are, and will be meeting quarterly.

8. LEGISLATIVE NEWS

A bill was passed and signed into law by Gov. Rauner to permit various government agencies, including libraries, to use the modified cash basis for accounting. The IL Library Association supported this legislation.

9. DIRECTOR’S REPORT

Financial Overview: It’s the beginning of the fiscal year, so budget lines look good. Patti, Sandy, and the Director have had some standard questions to answer, but nothing out of the ordinary.

1. An ordinance and a policy (to review) are included in this month’s packet, according to schedule. They have been addressed in a finance committee meeting.

2. Included in the packet is a copy of the Illinois Public Library Annual Report (IPLAR) and the Receipts and Disbursements Report. The R&D Report does not have to be published; APL must send the papers a notice that it’s available for review. The IPLAR is due September 1 in Springfield. These two items should be almost routine.

3. Director Richmond gave the board a one-page summary of the Resource Sharing Alliance (RSA), the regional online consortium for circulation, in-state interlibrary loan, and the catalogue.

4. Director Richmond had been asked to define which lines of the budget counted as “materials” (books, DVDs, magazines, etc.). He provided that information in the Director’s Report.

5. The final tally for the drive-up book/video drop was 174 responses, which broke down thus (in response to the question about how often a patron might be likely to use such a drop): Frequently, 78; Occasionally, 43; Not at all, 53. Frequently plus Occasionally came to 121, or 69.54% of the responses.

6. Director Richmond explained certain details of the Budget & Appropriations ordinance, which is passed in August, and the tax levy, to be passed in September. Notices will need to go out about the levy rate shortly after the August meeting.

7. Seventeen staff members will be visiting three libraries—Morton, Bloomington, Normal—on August 22, as an in-service day. Patti and Debbie will be here, working on cross-training. This cross-training is part of “succession planning,” on which Director Richmond is working.

10. COMMUNICATIONS None

11. UNFINISHED BUSINESS

A. Narcan Training

Trustee Stagg went over some information that he has learned. Rock Island Library had two overdose cases, and both survived. The fire house was two blocks away. The library didn’t have Narcan to administer. Also, the Moline and East Moline libraries don’t provide Narcan.

Director Richmond was asked to check with Bloomington and Normal libraries to ask about what policies, if any, they may have about Narcan and training.

The board was asked to read an article in the IL Library Association’s Reporter about Narcan, which has more information; this may be discussed at a later time.

12. NEW BUSINESS

A. Budget and Appropriation Ordinance #18-5