Alpha Park Public Library District Board of Trustees met April 15.
Here is the minutes as provided by the board:
1. CALL TO ORDER
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The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:00 p.m. Monday, April 15, 2019, in the second floor meeting room #3, President Kyle presiding.
Members Present: Crystal Kyle, Mary Ann Gottlieb, Jennifer Hattermann, Sandy Lingenfelter, Tom Stagg, and Sara Woiwode (arrived at 7:14).
Members Absent: Shondra Johnson
Staff Present: John Richmond and Patti Borland.
Public Present: Gayle Carr
2. PUBLIC AND AUDIENCE COMMENTS
3. FORMATION AND ACCEPTANCE OF CONSENT AGENDA
A motion was made to include #4 (expenses), #12B (Prevailing Rate of Wages Ordinance), #12C (Maintenance Tax Ordinance), #12E (Resolution for the nonresident cardholder program) in the consent agenda by Trustee Lingenfelter and seconded by Trustee Stagg.
This motion was passed by a unanimous roll call vote.
4. MINUTES
RESOLVED, THAT THE MINUTES OF THE MARCH 15, 2019, REGULAR MEETING BE ADOPTED AS AMENDED.
A motion was made by Trustee Stagg and seconded by Trustee Gottlieb to accept the minutes as amended.
The motion passed by unanimous vote.
5. FINANCIAL
RESOLVED, THAT THE FEBRUARY FINANCIAL REPORT BE PRESENTED FOR REVIEW, AND THE EXPENSES FOR FEBRUARY IN THE AMOUNT OF $478,941.37, BE ACCEPTED.
This passed by consent agenda.
6. PRESIDENT’S COMMENTS
President Kyle congratulated Trustee Woiwode for her election, and thanked Trustee Hattermann for her service on the board and all her work with marketing.
7. COMMITTEE REPORTS
A. Finance Committee
Trustee Lingenfelter reported that the Committee met to review the new working budget. Adjustments will be addressed and ready for the board to evaluate next month.
B. Building & Grounds Committee
No meeting was held.
C. Safety
No meeting.
D. Marketing
Trustee Hattermann reported that a meeting was held to discuss the carpet fundraiser. An e-mail blast will be sent out on May 1, and many other forms of advertisement are being prepared.
8. LEGISLATIVE NEWS
A proposed statewide property tax freeze is unlikely to be effected. A statewide freeze would be detrimental to libraries, schools, et al.
House Bill 2554 would ban use of traveling, exotic animals, and reptiles for anything, including educational programs. Animal/reptile programs are popular at libraries. Alpha Park has hosted such programs.
There are several pieces of legislation demanding “front-door” referenda and eliminating “black border,” or truth in taxation, notices for certain funding initiatives. Legislation has been introduced to allow voters to dissolve a library district by referendum, without consideration for the public good. ILA opposes this.
The latest RAILS update, attended by Director Richmond, addressed the increased minimum wage. RAILS will be offering ongoing education on phasing in the new rates, and more.
9. DIRECTOR’S REPORT
1. Financial overview: a) No Per Capita grant yet, but libraries are approved for full funding, i.e., $1.25 per head, or $35,545 for APL; b) equalized assessed valuation of property in the county is down; c) all referendum money has been spent; d) APL has received its April Corporate PPR Tax payment of $38,233.01; and e) the Friends have given Youth Services and Adult Services $1,000, total, for Summer Reading needs.
2. Every year, APL agrees to take part in selling library cards to non-residents, living in no library’s territory. This is done by a simple resolution; after passage, the Director updates APL’s information on the RAILS website. Recommendation is for cards to remain at $100/year. The standard mathematical formula has been used to determine the cost of a card.
3. Back to Square One fundraiser: In addition to $500.00—100 carpet squares @ $5/each—from the Friends, APL has a donation of $50.00 (10 squares). Plans for marketing are in place. Board members are encouraged to buy carpet squares. For publicity, advertising some money in hand at the beginning is good.
The Friends are planning a “Cutest Pet” contest again, with proceeds to benefit the carpet fund, and a September garden walk, possibly with cider and doughnuts at the library. Proceeds also will defray cost of carpet, though the garden walk may follow carpet installation.
Amber Hopwood, after a number of years as president and v-p of the Friends, is now v-p and Beverly (Bev) Holley has agreed to serve as president. Debbie Harmon continues as treasurer and Kay Dye as secretary.
4. Grants: Sara has submitted a second “Project Next Generation” grant, and a Rotary grant has been submitted; the PNG grant is for $18,520—Rotary, $2,000. Director Richmond has received enough names/titles of grants from staff research to assemble a significant list of potential grants for APL.
5. Kimie Crews has moved from p-t in Youth Services to f-t in Adult Services. To replace Kimie, Sara has hired Wanda Rogers, who works at Circulation, and will continue to do so, and who has been one of the contracted teachers for the Project Next Generation grant. All this is beneficial, because Wanda has her associate’s degree in library science from ICC; she already is cross-trained in various areas, including Youth Services.
6. Adult Services is developing a board game collection for checkout. Librarians are surveying the non-fiction collection, in case the State Library offers a “Back to Books” grant. Staff will begin shelving non-fiction DVDs with the books. Various libraries have been doing this for some time. Circulation of non-fiction DVDs may increase after DVDs are inter-shelved with books.
10. COMMUNICATIONS
None
11. UNFINISHED BUSINESS
A. Drug Procedures (standard operating)
The library offered a program on Narcan information; Trustee Stagg attended and said the speaker did a very good job. If staff see evidence of drugs and drug paraphernalia in or outside the library, they should not touch anything, but call the police immediately. Director Richmond will write a policy/standing procedure for staff regarding this. Trustee Stagg reported that caution is required, but no extraordinary measures—hazmat suits, for instance—need to be taken. The board asked for an update next month.
12. NEW BUSINESS
A. Board of Trustee Meeting Dates Ordinance #19-1
Trustee Stagg made a motion to adopt the Meeting Dates Ordinance #19-1 with the exclusion of the July and December meetings; motion seconded by Trustee Woiwode. After a brief discussion the motion passed by unanimous vote.
B. Prevailing Rate of Wages Ordinance #19-2
This was passed under the consent agenda.
C. Maintenance Tax Ordinance #19-3
This was passed under the consent agenda.
D. APL Closed Holiday 2020
A motion was made by Trustee Lingenfelter to approve the Closed Holiday list for 2020, and seconded by Trustee Gottlieb. The motion passed unanimously.
E. Resolution for the non-resident cardholder program.
RESOLVED, THAT THE ALPHA PARK LIBRARY PARTICIPATE IN THE NON-RESIDENT CARDHOLDER PROGRAM FOR FISCAL YEAR 2019-2020, USING THE GENERAL MATHEMATICAL FORMULA TO CALCULATE AN ANNUAL FEE OF $100.00.
This passed under the consent agenda.
13. CLOSED SESSION, PER 5 ILCS (OPEN MEETING ACT) 20/2(c)1.
A motion was made by Trustee Lingenfelter and seconded by Trustee Stagg to go into executive session at 7:45 p.m.
A motion was made to reenter the regular meeting by Trustee Gottlieb and seconded by Trustee Stagg at 8:00 p.m.
Action taken: Gayle Carr and Debbie Lequia will be offered the 2- year term positions that are open on the Alpha Park Library Board.
14. COMMENDATIONS
Director Richmond extended his gratitude to Trustee Hattermann for all she has done for the library, with emphasis on marketing and graphic design.
15. ADJOURNMENT
There being no other business, the meeting was adjourned at 8:00 p.m.
http://www.alphapark.org/images/Board/minutes4-15-19.pdf
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