Peoria Standard

City of Delavan City Council met Oct. 6.

Here is the minutes provided by the council:

The Delavan City Council met in regular session at 6:30 pm in the Delavan City Council Room, 219 Locust Street, Delavan, Illinois. Mayor Elizabeth Skinner presided. The following aldermen were present: Douglas Bury, Steve Yontz and Jeffrey Johnson. Others in attendance electronically were Alderman Hall, Attorney William Connor and Assistant Police Chief Mike Evans. City officials in attendance in the council room were City Administrator Matt Fick, Police Chief Jerry Littlefield and Deputy City Clerk Tammy Hintz. Other guest in attendance were Abby Brooks and Emily Butler.

The meeting notice and agenda were posted at least forty-eight hours in advance of the meeting on the door of the City Council Room and on the window in City Hall. A copy of the meeting notice and agenda is attached to and made a part of the minutes.

The Pledge of Allegiance was recited by those present. The invocation was given by Mayor Skinner. The agenda order was changed allowing public comment at the end. This due to COVID-19 and to be in compliant with the Open Meetings Act. Appropriate language was attached at the bottom of the agenda to allow the public to email any questions.

CONSENT AGENDA

The following items were presented to vote under the Consent Agenda

A. Minutes of the September 15, 2020, regular meeting 

B. Minutes of the September 29, 2020, special meeting

C. Approval of Resolution #2020-25 for payment of bills 

A motion was made by Alderman Bury, seconded by Alderman Johnson to approve Consent Item A., minutes of the September 15, 2020, regular meeting Consent Item B., minutes of the September 29, 2020, special meeting and Consent Item C., Resolution #2020-26, A RESOLUTION APPROVING THE DIRECTING THE PAYMENT OF CERTAIN BILLS OF THE CITY OF DELAVAN, ILLINOIS. The vote on this motion was as follows: Ayes: Bury, Johnson, Hall, Yontz, Nays: none; Absent: Fornoff, Horath. Motion carried.

MAYOR'S REPORT

> Mayor Skinner read a thank you note from Deputy Clerk Tammy Hintz and the Hintz family for the planter received after the death of her grandpa.

CITY ADMINISTRATOR'S REPORT

> City Administrator Matt Fick informed the Council that an offer had been made to Mike Haney to fill the upcoming Water and Sewer Foreman. City Administrator Matt Fick will be working to update the Delavan website, after a recent call about a downtown property that was featured.

→ The public works completed some patching work on Springfield Road.

► Alderman Yontz asked if a salary had been set for the public works position. City Administrator Matt Fick replied that the offer had been made, and bench marks concerning licensing would have to be met. Alderman Yontz asked concerning the CURE program did the City get clarification on what expenditures would be covered. City Administrator Matt Fick stated the description is very vague, PPE, overtime, training, salaries of public safety should be covered.

NEW BUSINESS

A. Discussion and Action on a Donation to the High School Carnival Fund-Raiser. Mayor Skinner asked guests Emily Butler and Abby Brooks to introduce themselves and thanked them for coming. Emily and Abby were present to ask the City Council for a donation to their School Carnival, funds had been limited due to the COVID19 pandemic. Alderman Yontz made the motion to MAKE A DONATION TO THE HIGH SCHOOL CARNIVAL FUNDRAISER IN THE AMOUNT OF ONE THOUSAND DOLLARS. Alderman Johnson seconded. Discussion on the donation was as follows. Alderman Johnson asked the guests what type of donation they were looking for. Abby Brooks stated any donation would be greatly appreciated because of limited funds. Mayor Skinner asked if the guests knew the difference from this year's funds to last years. Alderman Bury suggested to donate five hundred to keep donations standard. Alderman Yontz AMENDED HIS MOTION TO MAKE A DONATION TO THE HIGH SCHOOL CARNIVAL TO FIVE HUNDRED DOLLARS. Alderman Johnson seconded. The vote on this motion was follows; Ayes: Johnson, Hall, Yontz, Bury. Nay: none Absent: Fornoff, Horath. Motion carries.

B. Discussion and Action on Proposed Bid form Miller & Son Construction Co. to Tear Out and Remove Approximately 33 Pieces of Sidewalk with 2 ADA Pads Installed and Poured Back. City Administrator Matt Fick informed the Council that after trees were removed in the park, sidewalk panels were damaged, upon inspection many other panels were noted to need repaired or replaced. City Engineer Consultant Patrick Meyer recommended Miller & Son Co. The bid falls under the threshold for maintaining multiple bids, but if the Council wanted to seek more bids the project could wait until the spring. Alderman Johnson made the MOTION TO APPROVE A PROPOSED BID FROM MILLER & SON CONSTRUCTION CO. TO TEAR OUR AND REMOVE APPROXIMATELY 33 PIECES OF SIDEALK AT VETERANS PARK NOT TO EXCEED $14,250. Seconded by Alderman Bury. Discussion on this motion was as follows. Miller & Son have done work in Delavan at the Farmhouse. City Administrator Matt Fick trusts City Engineer Consultant Patrick Meyer opinion and recommends Miller & Sons. Vote on this motion was as follows; Ayes: Hall, Yontz, Bury, Johnson Nays: none Absent: Fornoff, Horath. Motion passes.

C. Discussion and action Approving on Proposed Blighted Property Program. City Administrator Matt Fick, following up after previous meetings stated the best route would be to incorporate the Commercial Façade, Residential Maintenance Program and the Blighted Property Program all into one program. City Administrator Matt Fick asked for recommendations from the Council on how to move forward with this or wait until the next fiscal year. Alderman Johnson agreeing with City Administrator Fick and made the motion to COMBINE THE POTENTIAL BLIGHTED ORDINANCE WITH THE FAÇADE AND RESIDENTIAL PROGRAMS, AND TO BEGIN WITH THIS PROGRAM AT THE START OF THE NEXT FISCAL YEAR. Seconded by Alderman Bury. Discussion on this motion was as follows. Alderman Bury recommended to amend the motion slightly and roll this program out sooner he feels if the program could enhance a property this year then the Council should move forward. Alderman Bury stated the program could have limits for subprograms and money could be drawn from the Commercial Façade fund to be used for blighted properties. Alderman Johnson moved to RECEND THE MOTION TO BE DISCUSSES AT A FUTURE MEETING.

D. Discussion and Action Approving an Intergovernmental Agreement Regarding City Owned Right of Way City Administrator Matt Fick reported that this is for the daycare facility. The parking lot will extend into the right of way, the school would like to white rock the area. Alderman Bury made the motion to APPROVE AN INTERGOVERNMENTAL AGREEMENT REGARDING CITY OWNED RIGHT OF WAY. Seconded by Alderman Yontz. The vote on this motion was as follows; Ayes: Yontz, Bury, Johnson, Hall Nays: none Absent: Fornoff, Horath. Motion carries.

E. Discussion and Action Approving a Resolution for Maintenance Under the Illinois Highway Code (Res#2020-27) City Administrator Matt Fick informed the Council that this is annual process that the City must adopt. Alderman Bury made a motion TO APPROVE RESOLUTION 2020-27. Seconded by Alderman Johnson. Discussion on this motion was as follows. Alderman Johnson questioned if the city had projects for each line item. City Administrator Matt Fick said the totals are not specific, amounts are determined on past expenditures. Alderman Yontz asked if line items can be adjusted to meet needs. City Administrator Matt Fick said yes, line items would have to amended, if they qualify. The vote on this motion was as follows; Ayes: Bury, Johnson, Hall, Yontz Nay: none Absent: Fornoff, Horath. Motion passes.

F. Discussion and Approval of Trick or Treating Hours and Safety Guidelines Mayor Skinner informed the Council that she has received calls concerning Trick or Treating. After Mayor Skinner spoke with City Administrator Matt Fick and Chief Jerry Littlefield, she would like to see Trick or Treating continue as long as the community follows the rules and does it safely. Alderman Johnson asked what the typical hours for trick or treating are. Normal hours are 5-8. Alderman Yontz agreed with Mayor Skinner that the children need some sense of normalcy. Alderman Yontz made the motion to APPROVE TRICK OR TREATING HOURS OF 5-8 AND GUIDELINES SET FORTH BY THE ILLINOIS DEPARTMENT OF PUBLIC HEALTH COVID19 DOCUMENT. Seconded by Alderman Bury. Discussion on this motion was as follows. Alderman Johnson asked for the newspaper to be notified. The vote on this motion was as follows; Ayes: Johnson, Hall, Yontz, Bury Nay: none Absent: none. Motion carries.

Other items for consideration:

> Alderman Yontz, after being approached by a resident in his Ward, asked a “Children at Play” sign could be posted on Heritage Lane. Alderman Yontz asked if there was any update on 608 East Third Street property. Attorney William Connor informed the sale will be approved, then the Sheriffs deed will be issued and should be completed within the next week. City Administrator asked for recommendations on the how the Council would like to move forward with the property. - Alderman Johnson asked about any updates concerning last meetings email question about 608 E Third, the resident was notified that the City is in the process of purchasing the property and the sale should be complete soon.

No further business was presented to the council. The meeting was adjourned by Mayor Skinner at 7:07 pm.

https://docs.google.com/document/d/1GkY-mWZQvxdazh0P__JDQVgzcijN7dh3MNI33LMpu8w/edit