Woodford County Public Safety Committee met Oct. 14.
Here is the minutes provided by the committee:
1. Call to Order
2. Roll Call – Barry Logan (ch), Emily Barker, Justin Faulk present. Blake Parsons and Donald Tolan were excused.
3. Approval of Minutes
a. Approval of August 10, 2020 minutes Motion to approve August 2020 minutes made by Barker, seconded by Faulk. Motion passed.
b. Approval of September 9, 2020 minutes Motion to approve September 2020 minutes made by Faulk, seconded by Barker. Motion passed.
4. Public Input
None
5. Approval of Claims
Motion to approve October claims made by Faulk, seconded by Barker. Motion passed
6. Coroner
7. Sheriff
a. Annex 4 Update
Annex 4 is complete except for a few small things - door stops, bathroom signs, lettering on doors, bulletin board installed, etc. Those things should be fixed by next week. The audio/visual should be installed by Friday. They will be here the night of the Board meeting to help with any issues we may have. They will do a training before the Board meeting. Discussion on the lighting - some committee members think it is dark, while others think it is adequate. Inquiry into whether or not the monitors work – they were turned on last night and do work. Discussion on fixing the one inch lip on the door. The County Clerk had to order handicap accessible ramps for doorways. She has a few extra that we could use on these doors. There will be a sign on 1835 door which will direct people to enter the boardroom at 1837.
b. Annex 1 Update
The carpet has been removed, the walls have been painted and the wall modules have been ordered.
c. PSB Flooring Project Update
This project is moving forward. With ordering the same carpet for the boardroom and the Courthouse, we got bulk pricing. Because of the savings we are able to do the courtrooms and halls too. The carpet is replaceable tiles. We will have extra tiles on hand should one need to be replaced in the future.
d. Retaining Wall Project Update
Demolition of the wall started this week. 95% of the wall has been taken down. They will be working for the next two weeks on fixing the drainage problem and rebuilding the wall.
e. StarCom21 Update
The tower in Minonk is almost done. There were some programming issues that were discovered and fixed. The tower should be turned next week but won't be used until the Metamora tower is up and running. That tower is ready to go, we are just waiting on AT&T to get the fiber optics run. We hope to turn the Metamora tower on in December
f. IT Service
The Heart contract is due to expire, so the Sheriff has been meeting with them and hopes to have a contract to present next month. They are considering adding access controls in the Public Safety Building and the AV equipment into the contract. They are also considering adding the new boardroom into the contract. Heart and Heartland have been talking about dark fiber. Currently there are 14 outstanding work orders. The department heads present were asked about their experience with Heart and the IT service. It was the general consensus that at first the departments felt they were being ignored and that the Sheriff was the only one receiving attention. However, in the last month it has gotten better. They all stated that Jesse is good to work with and at following up. When there are election issues, they have to be handled immediately. They cannot wait. The Sheriff has discussed with Heart about adding more days and handling the election issues. It was asked if the issues with Heart are because we were so lacking in IT, It was stated that our IT issues turned out to be bigger then what Heart had anticipated.
g. CURES Funding Projects
They are looking into projects. The Sheriff has contact an engineer and got a rough estimate of negative air flow for the medical section of the jail. That estimate is roughly $85,000. Discussion on how this will work with the CURES package -- do we need a contract before December 31, or just an estimate? If actual cost are needed, then we need to engage in a contract right away. And how do we appropriate funds for this? The CURES grants specifically states that these projects “cannot be budgeted for." It was discussed that the funds will probably have to come out of contingency and then once CURES funds are received, we would reimburse contingency. Another project the Sheriff has is the extra cost for housing the Department of Correction inmates that cannot be moved due to Covid.
We also have the cost of renovating 1833 for early voting. The equipment would not need to be moved back and forth, people could spread out to distance themselves as required by Covid standards. It was discussed how with Covid, the election process will probably change in the future with voting centers instead of precincts. This room is larger than what is being used at the Courthouse and would be a good option for use of that room. Discussion on where to go with the equipment should the Health Department need to expand into 1833 in the future. There are three rooms that could be used if needed. In the future, should the Health Department need 1833, the issue with the voting equipment could be discussed at that time.
8. Animal Control
The French bull dogs were auctioned off and sold as per court order.
9. Health Department
10. New Business
11. Unfinished Business
12. Other
13. Executive Session - Roll Call Vote
14. Any action coming out of Executive Session
15. Adjournment
Motion to adjourn made by Faulk, seconded by Barker. Motion passed.
Meeting adjourned at 5:07 PM.
https://www.woodford-county.org/AgendaCenter/ViewFile/Minutes/_10142020-1110
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