Alpha Park Public Library District Board met Oct. 19.
Here is the minutes provided by the board:
1. CALL TO ORDER
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:00 p.m. in Meeting Room #1, President Kyle presiding. Trustee Woiwode entered at 7:02.
Members Present: Gayle Carr, Larry Thomason, Shawn Edwards, Crystal Kyle, and Tom Stagg, Sara Woiwode
Members Absent: None
Staff Present: Melissa Sierra and Aliesha Pendleton
Public Present: None
2. PUBLIC AND AUDIENCE COMMENTS
None
3. FORMATION AND ACCEPTANCE OF CONSENT AGENDA
A consent agenda was presented to include #4 (Minutes), #5 (Financial Report and Expenses), #12 C (Parking Lot Policy) by President Kyle.
Trustee Carr made a motion to accept the consent agenda and seconded by Trustee Stagg.
This passed by a unanimous roll call vote.
4. MINUTES
RESOLVED, THAT THE MINUTES OF THE SEPTEMBER 21, 2020, REGULAR MEETING BE ADOPTED AS PRESENTED.
The motion passed in the consent agenda.
5. FINANCIAL
RESOLVED, THAT THE FINANCIAL REPORT FOR SEPTEMBER BE SUBMITTED FOR REVIEW.
RESOLVED, THAT THE EXPENSES FOR SEPTEMBER, IN THE AMOUNT OF $134,071.19 BE ACCEPTED.
The motion passed in the consent agenda.
6. PRESIDENT’S COMMENTS
President Kyle reminded the board that the ILA conference was ongoing that week and that the various sessions would be available virtually for 90 days.
7. COMMITTEE REPORTS
A. Finance Committee
Attendees: Shawn Edwards, Crystal Kyle, Melissa Sierra, Aliesha Pendleton The Finance Committee meeting was called to order at 5:30 p.m.
Aliesha Pendleton discussed the FY2020-21 Revised Budget and explained changes to line items. An appropriate adjustment was made to account for lowered revenue from fines. Interest Income is expected to be significantly lower for the coming year. Adult Summer Reading is a new category and listed separately with a budget of $500. President Kyle and Treasurer Edwards approved of the changes and will recommend approval under new business at the next full board meeting.
The FY2019-20 Annual Financial Report Draft was recently sent by the auditors. This is a separate report from the audit and is filed with the IL State Comptroller. After review by the Finance Committee, the AFR Draft was approved for submission to the comptroller.
Director Sierra addressed a department financial review that is in process. With the economic stress of Covid-19 issues, minimum wage and cost-of living increases, she is trying to organize departments to account for both seniority and the advancement of less experienced staff. Multiple scenarios are under consideration that may result in new management configurations. Director Sierra has already accounted for COLA and minimum wage increases in the new budget.
There being no other business, the meeting was adjourned at 6:44 p.m.
B. Building, Grounds, and Safety Committee
Attendees: Tom Stagg, Larry Thomason, Devin Flanagin, Melissa Sierra
The Building & Grounds Committee meeting was called to order at 4:30 p.m.
The Parking Lot bids were discussed. The Committee went over 2 bids that were submitted. There were inconsistencies therefore the bid time has been extended.
There being no other business, the meeting was adjourned at 5:10 p.m.
C. Marketing
No meeting held.
8. LEGISLATIVE NEWS
None
9. DIRECTOR’S REPORT
A. Updates:
1) Review the Governance and Administration Checklist and Core Standards.
2) Contingency plans for a Holiday Party.
B. Facilities:
1) The vinyl wraps for the columns are almost completed.
2) Long term signage updates for COVID -19 hours discussed.
3) Fire Preparedness and Safety Month requirements reviewed.
4) Repair of Siamese (bifurcated) fire hydrant hook up.
C. Community:
1) Outreached with the Susan G Koeman Foundation for the October display.
2) Working with Scout Troop 200 to assemble and distribute “Little Libraries”.
3) Virtual programming update.
4) Comment Card feedback.
D. Follow Up:
1) Parking Lot Repair Proposal Bid Extended.
2) Staff Development Day Concluded on a positive note.
10. COMMUNICATIONS
11. UNFINISHED BUSINESS
A. Parking Lot Repair
The project is ongoing and currently in the bid process.
12. NEW BUSINESS
A. FY 20/21 Revised Budget #1020-5
Trustee Thomason made a motion to accept the revised budget and seconded by Trustee Stagg.
This passed by a unanimous roll call vote.
B. Updated Circulation Policy #1020-6
This passed by a unanimous roll call vote.
C. Parking Lot Policy #1020-7
The motion passed in the consent agenda.
D. Social Media Policy #1020-8
This passed by a unanimous roll call vote.
E. Illinois Library Core Standards 4.0 #1020-9
This passed by a unanimous roll call vote.
F. Alpha Park Library Open Trustee Seats #1020-10
This passed by a unanimous roll call vote.
13. Closed Session, per 5 ILCS (Open Meetings Act) 120/2 (c) (2)
14. COMMENDATIONS
Director Sierra commended the entire management staff for stepping up to help with everything going on with absences and staff illnesses.
15. ADJOURNMENT
There being no other business, the meeting was adjourned at 8:15 p.m.
http://www.alphapark.org/images/minutes101920.pdf
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