Peoria Standard

City of Chillicothe Public Works Committee met Oct. 4.

Here are the minutes provided by the committee:

The public works committee met on October 4, at 4:30 p.m. in the council chambers at city hall. Present: Chairman Sharp, Alderperson Vanbruwaene, Alderperson Bredeman

Also present: Mayor Hughes, Superintendent of Public Works Sutherland, Office Manager Passage Engineer David Horton

Chairman Sharp called the meeting to order at 4:30 p.m.

PUBLIC COMMENT

No public comment

PURPOSE

Sidewalk Application - Office Manager Passage stated there was nothing to present

High Usage Waiver - Office Manager Passage stated there was nothing to report

Lien Report - Office Manager Passage reported that one lien will be filed should the water bill not paid by October 9, 2023, for 1504 Second.

Update Lead Service Line Requirement - Office Manager Passage stated that at the IML Conference there was a session on Lead Service Line Replacement and Notification Act. She presented the time line that was given to comply. (attached) She has provided the information to Superintendent Sutherland. Superintendent Sutherland reported that the EPA set the requirement to check the system for lead. He stated that he had a session on the requirement at the seminar he just attended. He advised the committee that the city will not get a violation if not completed as this is a big project for the EPA. Office Manager Passage stated that she placed a survey form on the city's website for citizens to help with identifying the type of line in each household. The citizen will complete the simple question and submit via the website. The form will be sent to the Superintendent. Superintendent Sutherland stated that he has had some submitted. Further discussion ensued. At the end of the discussion, Superintendent Sutherland reported that he did not believe there was anything to worry about at this time.

Hawkins/ARPA - Payment - Superintendent Sutherland presented an invoice in the amount of $9,127.00 from Hawkins, Inc for pump house improvements. This is an ARPA expense. The consensus of the committee was to present the invoice for payment at the October 9 council meeting.

Core Main/ARPA- Payment - Superintendent Sutherland withdrew this agenda item.

Riversound Section 7 - Final Plat - Engineer Horton reported that he has reviewed the plat and gave comments regarding changes. He reported that they have made the requested changes. The final plat will need to go to the Plan Commission and then to council for approval.

The Plan Commission will meet on November 5. The Committee instructed Engineer Horton to advise the developer of the process.

Ace in the Hole - spray patching - Engineer Horton reported that the spray patching started today, October 4.

Project Update - Engineer Horton reported the following:

1. Resolution for use of funds for RBI for Truitt is pending IDOT approval.

2. Advance Asphalt invoice for Pay estimate 1 for Sycamore may be presented for payment using RBI funds. This has already been approved by council therefore; will be placed in the bills for a check to be issued.

3. Engineer Horton will check with Attorney Day regarding the status of the Drainage Project regarding the land purchase.

4. Engineer Horton explained that in the Route 29 Improvement project that IDOT is doing the city has approximately 30 water valves that IDOT would like addressed. He is working with IDOT as they wanted the city to raise and lower the valves, however; Engineer Horton did not believe it was necessary as they could mill around the valves. He further explained that the project moved forward and the valves were not milled around, they were lowered and that they are asphalted over. The city will now have to uncover the valves creating more cost to the City. The estimated cost to the city would be $50,000.00. After further discussion, the consensus of the committee was to have Engineer Horton and Superintendent Sutherland meet with IDOT to discuss the situation and report back to the committee.

Alderperson Vanbruwaene questioned the improvement on Truitt, as he noticed that the concrete was not replaced as anticipated and the area in question was cracked. Superintendent Sutherland reported that IDOT removed the center lane only. A discussion ensued and the consensus of the committee was to have Engineer Horton obtain information as to what was done and investigate the cost to the city.

Alderperson Vanbruwaene questioned as to why there was a 3" drop off allowed and that he had received complaints from citizens regarding the hazardous condition trying to get on and off of Route 29. He also stated that a citizen advised him that they had tire damage. The consensus of the committee was to have Engineer Horton talk with IDOT regarding this issue.

Chairman Sharp advised the committee that there was a complaint regarding the flushing of the hydrants. He suggested that the city may want to discuss this with the company, Complete Maintenance Systems, that was contracted to do the hydrant flushing. Mayor Hughes stated that he talked with the owner of Complete Maintenance Systems regarding this issue and stated that he feels it has been resolved.

Chairman Sharp thanked Superintendent Sutherland and Engineer Horton for a job well done for the Third Street sidewalk/drainage project.

OLD BUSINESS

Verizon Wireless Lease - Water Tower - Superintendent Sutherland stated that Ethan with Verizon was the new person handling the lease and would call in to the meeting to discuss, however; Ethan did not call in to the meeting. Nothing was discussed.

SUMMARY

Council Agenda Items - Hawkins/ARPA - Payment

There being no further business the meeting adjourned at 5:29 p.m.

https://cms9files.revize.com/chillicothe/10.04.23%20public%20works.pdf