Peoria Standard

Village of Swansea Village Committees met Nov. 6.

Here are the minutes provided by the committees:

Attendees: Board President Michael Leopold, Treasurer John Walter, Village Clerk Tyler Thompson, Village Administrator Ben Schloesser, Trustee Marilyn Neumeyer, Trustee Jeff Parker, Trustee Matt Lanter, Trustee Richard “Rocky” McDonald, Trustee Brian Thouvenot, Trustee Cary Lewis, Fire Department Chief Chris Tell, Building and Zoning Director Joseph Iliff, and Director of Public Works Rick Tucker

Absent: Police Department Chief Matt Blomberg

PERSONNEL COMMITTEE: 6:00 to 6:55

Chair: Trustee Neumeyer; Vice-Chair: Trustee Parker Members: Trustees Lanter, Lewis V, McDonald, Thouvenot

1. Executive Session: “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” 5 ILCS 120/2(c)(1). Motion to Enter: Made by Trustee Neumeyer, seconded by Trustee McDonald

Trustee Votes: All ayes

Motion to Exit: Made by Trustee Neumeyer, seconded by Trustee Lewis

Trustee Votes: All ayes

2. Request to Hire Deputy Fire Chief

Motion to Forward: Made by Trustee Parker, seconded by Trustee Thouvenot

Trustee Votes: All ayes

Motion to Adjourn: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

FINANCE COMMITTEE: 6:55 to 6:55

Chair: Trustee Lanter; Vice-Chair: Trustee Thouvenot Members: Trustees Lewis V, McDonald, Neumeyer, Parker

1. Draft of 2023 Tax Levy

Held off until the Board Meeting.

2. FY 2024 State Revenue Update

Held off until the Board Meeting

JUDICIARY COMMITTEE: 6:55 to 7:07

Chair: Trustee Lewis V.; Vice-Chair: Trustee McDonald Members: Trustees Lanter, Neumeyer, Parker, Thouvenot 1. Ord. No. _____ An Ordinance Amending the Swansea Municipal Code Section 150.136 Exterior Property Areas for Parking of Motor Vehicles

Trustee Lanter thought it was too vague. He looked at properties that had been problems in the past and thought it should be asphalt or concrete only. He thought some people put down just rock and it did not look good. Trustee Lewis said he liked the vagueness due to how certain parts of Swansea have rock driveways and he didn’t want those owners to have to pave those over. He thinks this allows room for those who can’t pave it. Trustee Thouvenot asked if no gravel would be allowed. A member of the public said his street and most people’s driveways around him are gravel. Trustee Lanter said if people can afford recreational vehicles then they can afford to pave it. The Director of Public Works said some driveways are rock driveways. Trustee Lewis said it does not discriminate against people in old Swansea who can’t pave their driveways. Board President Leopold asked about estimates. The Building and Zoning Director said he has not counted properties that would be affected. Trustee Neumeyer asked about Brackett Street and said the corner house is a car port and the cars don’t change. She said that house has never been brought up. Board President Leopold wanted everyone’s opinion. Trustee Neumeyer wanted concrete or blacktop, Trustee Parker was thinking, Trustee Lanter wanted concrete or blacktop, Trustee McDonald said if someone is adding a parking spot it should be concrete or blacktop, but the current driveway shouldn’t need to be paved, Trustee Thouvenot wants concrete, blacktop, and impacted gravel because not everyone can afford concrete or blacktop, Trustee Lewis didn’t change his opinion. A member of the public said some residents have been parking in their backyards for some period of time so this will force them to stop parking there. He asked how long residents have to make the changes since some older residents couldn’t do it quickly. He also said that when a resident moves the concrete pad would remain even if it’s not used, which makes stormwater worse. Trustee Lewis said it specifically states about adverse weather and the time limit is definitely worth consideration. He wanted to table the matter for further discussion. Board President Leopold said to bring it back next meeting.

COMMUNITY & ECONOMIC DEVELOPMENT: 7:07 to 7:08

Chair: Trustee Thouvenot; Vice-Chair: Trustee Lanter Members: Trustees Lewis V, McDonald, Neumeyer, Parker

1. Executive Session: “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.” 5 ILCS 120/2(c)(11). Done after the first executive session.

2. Res. No. _____ A Resolution Authorizing the Execution of a Contract for the Demolition of a Structure on 206 Clara Street #3, from Contractor for Dollar Amount

Already taken care of. Trustee McDonald asked why the owners aren’t paying and if they are under same ownership. The Building and Zoning Director said it’s not under the same ownership. Trustee McDonald said the Village could get money back by putting a lien on it.

PUBLIC SAFETY COMMITTEE: 7:08 to 7:10

Chair: Trustee Parker; Vice-Chair: Trustee Lewis V. Members: Trustees Lanter, McDonald, Neumeyer, Thouvenot

1. Res. No. _____ A Resolution Accepting the Price Quotation of $18,215 from Banner Fire Equipment, Inc, 4289 Industrial Dr, Roxana, IL 62084, for Five (5) Sets (Coat, Pant) of Globe Turnout Gear PPE for the Swansea Fire Department to Safely and Effectively Carry Out Their Duties

Motion to Forward: Made by Trustee Parker, seconded by Trustee Neumeyer

Trustee Votes: All ayes

2. Res. No. ____ A Resolution Authorizing the President of the Board of Trustees and Village Clerk to Accept the State Bid of $131,610.00 for the Purchase of Three (3) 2023 Ford Police Interceptor Utility Vehicles from Morrow Brothers Ford, 1242 Main Street, Greenfield, IL 62044

Motion to Forward: Made by Trustee Parker, seconded by Trustee Neumeyer

Trustee Votes: All ayes

Motion to Adjourn: Made by Trustee Parker, seconded by Trustee Neumeyer

Trustee Votes: All ayes

PUBLIC WORKS COMMITTEE: 7:10 to 7:33

Chair: Trustee McDonald; Vice-Chair: Trustee Parker Members: Trustees Lanter, Lewis V. Neumeyer, Thouvenot

1. Guest - i3 Broadband Community Representative, Melissa Martin

Their construction manager and another representative were present and handed out literature to the Board. They said they send out letters, door tags, and postcards before they begin construction so residents get plenty of notification. Trustee McDonald wanted them to take responsibility for damaging property. The representative said they and their contractors didn’t know there was damage until a contractor came here. The Director of Public Works said the Village knew because there was a backup. The representative said the Village didn’t know it was i3 but they took responsibility. They took responsibility for the damages and said the contractor has paid but it’s outside of her scope of work. Trustee McDonald said Village employees were working weekends and unpaid overtime to fix it. The representative said when they found out it was immediately turned over to their insurance. Board President Leopold said the problem has been corrected and the Village got the check. Chief Tell said the Village has had several instances of mains getting hit by i3 and that’s why there was a stop work order. He said there was worries about their training. Board President Leopold asked how to handle problems in the future. The representative said to immediately call them. Trustee McDonald said they did not have a supervisor on scene. The representative said that’s been corrected. Trustee McDonald asked Chief Tell to keep the Board up to date. He said the insurance company was very slow and it’s their responsibility. Trustee Lanter asked if they have a map of the areas they are going to service. The construction manager said he could send it.

2. Res. No. _____ Village Of Swansea 21-00038-00-BT C-98-034-23 - Funding Agreement for Local Execution

Motion to Forward: Made by Trustee McDonald, seconded by Trustee Thouvenot

Trustee Votes: All ayes

3. Res. No. _____ A Resolution Approving the Price Quotation of $132,539.91 from Coe Equipment Inc., 5953 Cherry Street, Rochester, IL 62563, for the Purchase of a Voyager HD Video Inspection System for the Inspection And Maintenance of Village Sewer and Stormwater Systems

The Director of Public Works said the current one is very primitive and there are funds in the budget. He said he contacted other municipalities and it helps pinpoint problems in the line. He would like to look at the software with an annual fee.

Motion to Forward: Made by Trustee McDonald, seconded by Trustee Thouvenot

Trustee Votes: All ayes

4. Update from Village Engineer, Sheila Kim linger

The Engineer said they got bids and Hanks was the low one. There are jobs ongoing and they are working on the bridge and dam structural assessments. The Boul Ave sidewalk bids will be next week. The Engineer said another sidewalk project will be bid at a similar time. Board President Leopold asked if the loop trail started. The Engineer said yes. Board President Leopold asked about the dam. The Engineer said the assessment is still going on and there is no timeline. Trustee McDonald asked if there is any major sewer plant projects in the next couple years. She said she will look into it. Trustee Thouvenot said Thompson Gas wants to do a project and they want to use some land the state of Illinois owns. Board President Leopold said to set up a meeting with Jay Hoffman.

5. Res. No. _____ A Resolution Accepting the Low Bid of $53,425.00 from Hank’s Excavating & Landscaping, Inc., 5825, W State Route 161, Belleville, IL 62223, for Excavation and Repair of Three (3) Lateral Connections and the Installation of a Set Over Manhole on a Gravity Sewer Reach on Bracket Street

Motion to Forward: Made by Trustee McDonald, seconded by Trustee Lewis

Trustee Votes: All ayes

Motion to Adjourn: Made by Trustee McDonald, seconded by Trustee Lewis

Trustee Votes: All ayes

CULTURAL COMMITTEE: Meeting Not Held

Chair: Trustee Lewis V.; Vice-Chair: Trustee McDonald Members: Trustees Lanter, Neumeyer, Parker, Thouvenot Meeting Not Held

SWANSEA REPORT COMMITTEE: Meeting Not Held

Chair: Trustee Neumeyer; Vice-Chair: Trustee Lanter Members: Trustees Lewis V, McDonald, Parker, Thouvenot

Meeting Not Held

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