Peoria Standard

City of Chillicothe Public Works Committee met April 17.

Here are the minutes provided by the committee:

The public works committee met on April 17, 2024 at 4:30 p.m. in the council chambers at city hall. Present: Chairman Sharp, Alderperson Bredeman, Alderperson Vanbruwaene

Also present: Mayor Hughes, Superintendent Sutherland, Office Manager Passage

Absent: City Engineer David Horton

Chairman Sharp called the meeting to order at 4:31 p.m.

Public Comment

None

PURPOSE

High Usage Waivers - Nothing to report

Lien Report - Office Manager Passage reported that there are three properties that will be subject to a lien should payment not be received by May 1.

1. 414 Gail

2. 1509 Logan

3. 1217 Walnut

Land Access Agreement - VFW - Parking Lot - The committee reviewed the land access agreement that Attorney Day prepared. Chairman Sharp stated that he did not recommend reinstalling the sidewalk that will be removed was necessary, however; striping the area will be done by the public works department. The consensus of the committee was to have the Office Manager check with the attorney regarding the expense to note it as an in-kind service expense in the agreement and to place it on the council agenda for April 22 for approval.

Boat Dock Update - The cost to repair the boat dock and ramp was submitted to the insurance company. The amount of the proposal for the repairs was $284,780.00. This amount included the cost to install an additional support piling at the north end of the dock. The cost for the additional support piling with installation is $19,417.00. This may not be covered by insurance. Therefore, making the claim total for damages $265,363.00. This does not include the cost to repair the fence. We are pending an estimate from Hohulan fence company for the cost of the fence repair and or replacement. A review of the proposal was held. Office Manager Passage explained the dock, ramp, and fence was on the insurance for $150,000.00. She has contacted the insurance company and we should receive the full $150,000.00. She explained that since the item was placed on the insurance as replacement cost we may receive additional funds from the insurance company. She explained that there may be a little over $34,000.00 of TIF funds available, however; that is till under review. The remainder of the cost would be funded with General Fund. She advised that the bid process will need to be waived when brought to council for approval. She advised that she would be working with the insurance company to list the dock, ramp and fence separately on the insurance, with increase the amount of coverage. No action was taken at this time. This topic will be placed on the next public works meeting before being presented to council.

OLD BUSINESS

Lead Service Line Requirement - Superintendent Sutherland stated that is topic may be removed from the agenda as he has submitted his report to the EPA. This will be an ongoing project, however will be place on the agenda when necessary.

SUMMARY

Council Agenda Item - Land Access Agreement - VFW - Parking Lot Chairperson - Action - None

There being no further business the meeting adjourned at 5:04 p.m.

https://cms9files.revize.com/chillicothe/04172024%20public%20works.pdf