Peoria Standard

The Chillicothe City Council met Nov. 14 to approve an expenditure for asphalt repairs.

Here are the meeting's minutes, as provided by the council:

CITY OF CHILLICOTHE

COUNCIL MEETING

MINUTES OF A REGULAR MEETING

November 14, 2016

1

The City Council of the City of Chillicothe, Peoria County, Illinois, met in Regular Session November

14, 2016. Mayor Douglas Crew called the meeting to order at 7:00 P.M.

The Pledge of Allegiance, to the Flag of the United States of America, was recited.

Chairman Crew directed Clerk Hurd to call Roll.

Present: Mayor Douglas Crew

City Clerk Margaret Hurd

City Treasurer B.L. Bredeman

Aldermen: Ronald Beaumont, Judith Cantwell,

Danny Colwell, Patricia Connor,

Michael Hughes, Gary Sharp,

James Thornton

Also Present: City Attorney Michael Seghetti

Police Chief Scott Mettille

Superintendent of Public Works, Shawn Sutherland

Office Manager Denise Passage

ED Director Parker

Fire Chief Mike Denzer

City Engineer Ken Coulter

Absent: Alderman Dennis Gould

Chairman Crew declared a Quorum present.

The Minutes of the Regular Council Meeting held on October 24, 2016 were presented.

Motion Alderman Colwell, second Alderman Cantwell that the Council dispense with the reading of the

Minutes of the October 24, 2016 Regular Council Meeting and approve the Minutes as presented.

Motion carried via voce vote.

Clerk Hurd presented Communications as follows:

1. City Treasurer report dated October 31, 2016

2. City Collectors report dated Month End October 2016

3. City Engineer report dated November 14, 2016

Clerk Hurd reported that she was in receipt of the audit for year-end April 2016 and that it will be

reviewed by the finance committee at their next meeting.

Motion Alderman Colwell, second Alderman Cantwell that the communications as presented Clerk Hurd

be placed on file.

Motion carried via voce vote.

Chairman Crew reported that he would like to make the Council aware that there are some organizational

issues between the Tri County Regional Planning and PUATTS as to who has the financial authority over

federal funds. He told the Council that he will serve on a committee that has been formed to try to resolve

CITY OF CHILLICOTHE

COUNCIL MEETING

MINUTES OF A REGULAR MEETING

November 14, 2016

2

the issues. He then asked Attorney Seghetti to give an update on the property at 721 Third Street.

Attorney Seghetti informed the Council that the City could be entitled to that property the first part of

next week. And that in anticipation of that he would like the Council members to be thinking what they

would like to do with the property if that happens. He stated that he spoke with Public Safety Committee

Alderman Hughes and they agreed that if the City does get ownership of the property that the discussions

would go to the Finance Committee since the property is in the TIF District.

Motion Alderman Colwell, second Alderman Beaumont that the communications as presented by the

Mayor be placed on file. Motion carried via Voce Vote.

Alderman Sharp reported that he is working with an outside committee on the Four Chaplain’s Memorial

at the River Park. He stated that they will be meeting tomorrow and may be coming to the city for some

TIF funds to help with repairs of that memorial. Alderman Connor mentioned that she is working with

the shade makers to do some upkeep on the veteran’s memorial next to city hall.

Motion Alderman Thornton, second Alderman Beaumont that the bills as presented be paid and the

payrolls and transfers be approved.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Colwell, second Alderman Cantwell that the Council adopt Resolution No. 16-11-12, a

Resolution approving execution of intergovernmental agreement with the Village of Peoria Heights.

(Dispatching services). Chief Mettille then gave a brief explanation of the Intergovernmental Agreement

to the Council.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Chairman Crew then moved to Agenda item #5 under Finance and Development.

Motion Alderman Thornton, second Alderman Connor that the Council approve a loan in the amount of

$30,000 to Nathan and Amanda Odewaldt to be used for the purchase of the property located at 932 N. 2nd

Street, Chillicothe, IL at an interest rate of 2% with a term of 10 years. This loan will be secured by a

first mortgage on the property and personal guarantees by Nathan and Amanda Odewaldt and; approve a

TIF Redevelopment Agreement under the TIF guidelines to help with renovations of said property; (with

disbursements made directly to contractors or reimbursed to borrower with evidence of payment of

contractors), TIF reimbursement, not to exceed $37,000.00 and; approve façade program agreement not to

exceed $1,958.00 and direct the City Attorney to prepare all necessary documents for this project. All

payable from TIF Central.

CITY OF CHILLICOTHE

COUNCIL MEETING

MINUTES OF A REGULAR MEETING

November 14, 2016

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Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Hughes, second Alderman Colwell that in the absence of Alderman Gould, Alderman

Beaumont be allowed to present Alderman Gould’s agenda topics. Motion Carried Via Voce Vote.

Motion Alderman Beaumont, second Alderman Sharp that the council waive the fee of $164.00 for the

purchase of a culvert for Arne Carlson, at 204 David Street. Discussion ensued. Chairman Crew urged a

no vote and instructed Clerk Hurd to take a Roll Call Vote.

Roll Call Vote was:

Ayes: Beaumont, Colwell, Connor

Hughes, Sharp, Thornton

Nays: Cantwell

Chairman declared motion carried.

Motion Alderman Beaumont, second Alderman Colwell that the Council approve an expenditure of

$11,320.25, payable to P.A. Atherton Construction Inc., for the Police Station Sidewalk project. Payable

from the TIF Central Business Fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Beaumont, second Alderman Hughes that the Council approve an expenditure of

$11,320.25, payable to P.A. Atherton Construction Inc., for the Police Station Sidewalk project. Payable

from the TIF Central Business Fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Beaumont, second Alderman Hughes that the council approve an expenditure of

$1,626.00, payable to Data Flow System for the repair of a TCU unit for the scada system. Payable from

the water/sewer fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

CITY OF CHILLICOTHE

COUNCIL MEETING

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Nays: None

Chairman declared motion carried.

Motion Alderman Beaumont, second Alderman Hughes that the council approve an expenditure of

$12,115.50, payable to Midstate Asphalt Repair Inc. , for the spray patching. Payable from the Motor

Fuel Tax Fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Beaumont, second Alderman Hughes that the Council approve an expenditure of

$4,075.31, payable to Varsity Striping for the striping of Cloverdale. Payable from the Motor Fuel

Tax Fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Alderman Beaumont withdrew Agenda item Payment – Heins Construciton –Cedar Street Parking Lot.

Motion Alderman Beaumont, second Alderman Colwell that the Council approve an expenditure of

$13,272.00, payable to Brotcke Well for the additional repairs to the Walnut West Well. Payable from

the Water/Sewer Depreciation Fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Beaumont, second Alderman Colwell that the Council approve the time change to the

Landscape Waste Drop off Schedule on remaining Mondays and Wednesday, in November, from the

current time of 4:00 p.m. to 6:00 p.m. to the new time of 3:00p.m. to 5:00p.m. due to daylight savings

time change and approve additional days after November 30, weather permitting.

Motion carried via Voce Vote.

Motion Alderman Hughes, second Alderman Sharp that the Council grant the request from Otto’s

Monument to allow a Cemetery foot marker on the Cooper Family plot located in Section 5 Lot 9.

Motion carried via Voce Vote.

CITY OF CHILLICOTHE

COUNCIL MEETING

MINUTES OF A REGULAR MEETING

November 14, 2016

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Motion Alderman Thornton, second Alderman Connor that the Council approve Ordinance No. 16-11-

19, an Ordinance for Tax Levy and Assessment of Taxes for the City’s Fiscal Year beginning May 1,

2016, and ending April 30, 2017, in the amount of $634,419.00.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared Ordinance No. 16-10-19 passed and signed the same.

Motion Alderman Thornton, second Alderman Sharp that the council approve Ordinance No. 16-11-20,

an Ordinance adding Section 2-169 Reimbursement of Travel Expenses to Chapter two (administration)

of the City Code.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared Ordinance No. 16-10-20 passed and signed the same.

Motion Alderman Thornton, second Alderman Colwell that the Council approve the petty cash policy as

presented.

Motion carried via Voce Vote.

Motion Alderman Thornton, second Alderman Colwell that the Council approve the expenditure of

$139,403.88 payable to Illinois Municipal League Risk Management for the 2017 renewal contributions

for insurance. Payable as follows:

General Fund $ 4,494.01

Tort Liability Fund $134,909.87

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Thornton, second Alderman Colwell that the Council approve an expenditure of

$2,000.00 payable to Illinois River Road National Scenic Byway for our Annual Marketing Investment

2016. Payable from Hotel Motel Tax.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor

Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

CITY OF CHILLICOTHE

COUNCIL MEETING

MINUTES OF A REGULAR MEETING

November 14, 2016

6

Motion Alderman Cantwell, second Alderman Connor that the Council Concur with the Mayoral

appointment of the Building Code Committee as presented: Alderman Cantwell, Alderman Sharp and

Alderman Beaumont. Motion carried via Voce Vote.

Motion Alderman Colwell, second Alderman Beaumont that the Council adjourn to Closed session at

7:45p.m., to discuss purchase or lease of real estate as outlined in Section 2 ( C ) (5) and upon returning

from closed session possible action may be taken.

Council returned to open session at 8:07pm.

Chairman Crew announced that there being no further business the Council meeting adjourned at 8:07

p.m.

_____________________________

Margaret E. Hurd

City Clerk