Peoria Standard

The Peoria Special County Operations Committee met Sept. 26 to convert the GIS database.

Here are the meeting's minutes, as provided by the committee:

Approved 10/24/16 MINUTES County Operations Committee September 26, 2016 @ 12:30 p.m. Vice-Chairman Salzer called the meeting to order at 12:30 p.m. Call to Order A motion to approve the executive session minutes of May 23, 2016 and June 13, 2016 and regular session minutes of June 13, 2016, July 25, 2016 and August 30, 2016 was made by Ms. Parker and seconded by Mr. Watkins. The motion carried. Approval of Minutes Informational • Mr. Sorrel directed committee to the report included in the committee packet. There were no questions or comments from the committee. New Hire and Vacancy Report • Ms. Parker advised that she and Mr. Rothert continue to meet, and a recommendation on committee direction will be brought forward at the October County Operations Committee meeting. Mr. Salzer asked about the progress of the Minority Business Development Center, and Ms. Parker remarked that Denise Moore has met with a bank to determine if they would be willing to assist with a space in which she has individuals who are willing to rent, which in turn would generate income that would enable building out the remainder of the facility. MBE Committee Update • Mr. Thompson explained that the current GIS parcel database is being converted into a new format, which will provide more efficiency in editing workflows and increase the productivity of users. Mr. Sorrel advised that Mr. Thompson and the GIS team received several quotes for the required conversion work, and noted that Sidwell Company, the chosen single source vendor, has performed past work on a regional parcel data conversion project. He stated that as a single source purchase, he has the ability to make the $61,910.00 purchase. Local Government Information Model (LGIM) - Parcel Fabric MEMBERS PRESENT: Michael Phelan, Chairman; Phillip Salzer - Vice-Chairman, Mary Ardapple, Brad Harding, Stephen Morris. Rachael Parker, Paul Rosenbohm, William Watkins, Jr. MEMBERS ABSENT: OTHERS PRESENT: Scott Sorrel - County Administrator; Mark Rothert - Assistant County Administrators; Larry Evans - State's Attorney's Office; Eric Dubrowski - Chief Financial Officer; Angela Loftus - Asst. Director of Human Resources; Steve Sonnemaker - County Clerk; Carol Van Winkle - Auditor; Dan Hunt - Probation & Court Services; Daniel O'Connell - Facilities Director; Mark Little, Josh Thompson - IT Services; Doug Gaa - Sheriff's Office; Brian Brown - Juvenile Detention Center; Gene Huber - Health Department; Tripp O'Connor - Treasurer; Bruce Thiemann - Peoria County Veterans Memorial Committee; Eric Therkildsen - Terra Engineering • Mr. O'Connell advised that the Jail Central Control Automation is anticipated to be completed this year. He stated that Phase I of the cell locks at the Jail has been completed and interfaced with the central control. He advised that Phase II will be included in the Capital Budget request for FY 2017. He also advised that Phase I of the emergency generator and switch gear changeover at the Jail was completed this past weekend. Facilities Master Plan • Mr. Sorrel advised the most recent Strategic Planning session included elected official and senior staff, as well as appointed officials. He stated that the session dealt with completing strategic initiatives, and commended the time and effort by all. The results will be brought forward to the Collaborative Committee in October for adoption. Efficiency Study Mr. Sorrel advised that a presentation will be given at the Collaborative Committee related to the new accounts payable process and the efficiencies brought about as a result of the process improvements. • Resolutions A motion to approve was made by Ms. Parker and seconded by Mr. Morris. Mr. Brown advised that staff is requesting to replace the security central control, which operates all functions at the Juvenile Detention. The current central control is seventeen years old, outdated and the current service vendor is located in Indianapolis. He stated that the recommended low bidder, Seico Security Electronics, is locally based. The motion carried, with Mr. Harding voting nay. Juvenile Detention Center Central Control Replacement • A motion to approve was made by Ms. Ardapple and seconded by Ms. Parker. Mr. Hunt advised that the department has been notified that funding has been awarded to continue the existing DUI Court as well as expand the court component. He stated that the expansion as a result of the full funding provides the ability to add a Probation Officer to perform the work; the grant contains funding for the salary and benefits. Ms. Ardapple voiced her concern regarding grant funded positions, noting that a potential lack of grant funding in the future puts both the program and the grant funded positions in jeopardy. The motion carried, with Mr. Harding voting nay. Increase FY2016 Authorized Staffing Count in Adult Probation • A motion to approve was made by Ms. Ardapple and seconded by Mr. Watkins. Mr. O'Connell advised that Courtroom 123 was one of the courtrooms flooded in February 2015, and Horan Construction was contracted to perform restoration work while renovations were completed on other courtrooms, with the intent to then renovate 123. Horan Construction closed their business before renovations were complete. He stated that as Bishop Brothers is currently in the process of renovating courtrooms 121 and 221, staff requests approval to substitute Bishop Brothers Construction in place of Horan Construction in order to complete the flood renovation of courtroom 123. He also advised that staff is requesting an expansion of the courtroom to double the seating capacity, the cost of which would be $67,444.00. The motion carried, with Mr. Harding voting nay. Courtroom 123 Renovation and Expansion • A motion to approve was made by Ms. Parker and seconded by Mr. Watkins. Mr. Salzer advised that although the recommended addition of a "sandbag wall" and a 10% contingency fund has increased the estimated cost of the memorial, $352,961.00 in funds has been raised for the project to date, which will adequately cover the cost of construction, plus the addition of at least one statue. He advised that the base bid of the recommended vendor, which includes the sandbag wall, totals $243,112.50; the inclusion of a 10% contingency increases the total amount to $267,423.50. Peoria County Veterans Memorial Construction Bid (Mr. Phelan enters meeting.) The motion carried, with Mr. Harding voting nay. • A motion to approve was made by Mr. Watkins and seconded by Ms. Ardapple. Mr. Sonnemaker advised that the resolution recommends the new commission sculpture of two statues. It is recommended that a contract be awarded to Preston Jackson for a new commission sculpture of a Korean War Era statue and to Darwin Wolf for a new commission sculpture of a Gulf War/War on Terror Era statue. The commission of two statues would increase the total cost of the memorial above the amount of funding currently available, and would necessitate an additional $78,088.50 appropriation. He stated that $29,826.02 of the appropriation would come from the unbudgeted fund balance of the Veterans Memorial Capital Project and $48,262.48 advanced by the County. Peoria County Veterans Memorial Bid for Statues Mr. Salzer explained that two of the highest bids were chosen as the committee was cognizant of the importance of quality and workmanship. He noted that Preston Jackson is a well-known and local artist, and added that a member of the Veterans Memorial committee is also familiar with the work of Darwin Wolf. Mr. Morris stated that the resolution as written, it would be necessary to produce an extra $48,000.00 that has not been budgeted. He also advised that the appropriation may slow fundraising efforts. Mr. Morris made a motion to amend the resolution to deduct the $48,262.48, with the Veterans Memorial Committee then commissioning one statue of the committee's choice, and continuing fundraising. The motion was seconded by Ms. Ardapple. Mr. Thiemann commented that the committee agreed previously that if only one statue was to be approved, it should be the Korean War Era statue. Ms. Van Winkle stated a concern with future fundraising if only one statue is approved, and asked that language stating that additional statues will be added as originally planned, contingent upon raising the necessary funds, be included in the resolution. The motion to amend carried. The motion as amended carried, with Mr. Harding voting nay. • Discussion Mr. Sorrel advised that representatives of the Greater Peoria Homebuilders Association will be attending the Land Use and Infrastructure Committee. Customer Service A motion to go into executive session to discuss Labor Relations was made by Mr. Watkins and seconded by Mr. Phelan. The motion carried. EXECUTIVE SESSION Regular session resumed upon a motion by Mr. Rosenbohm and second by Ms. Parker. The meeting was adjourned by Vice-Chairman Salzer at 2:00 p.m. Adjournment