Peoria Standard

Peoria County Budget Subcommittee met February 28.

Here is the minutes provided by the Subcommittee:

Members Present: James Fennell - Chairman; James Dillon - Vice Chairman; Allen Mayer, Stephen Morris, Andrew Rand, Steven Rieker, Paul Rosenbohm, Phillip Salzer, Sharon Williams

Members Absent: Robert Baietto, Thomas O'Neill, Rachael Parker, Michael Phelan

Others Present: Scott Sorrel - County Administrator; Shauna Musselman, Mark Rothert - Assistant County Administrator; Ben Ciravolo - State's Attorney's Office; Eric Dubrowski - Chief Financial Officer; Gregory Adamson, Brad Harding - County Board Members; Angela Loftus - Asst. Dir. of Human Resources; Jennifer Yoder - Regional Office of Education; Steve Sonnemaker, Mike Deluhery - County Clerk; Daniel O'Connell - Facilities Director; Mark Little - Chief Information Officer; Doug Gaa - Sheriff's Office; Dave Ryan - Supervisor of Assessments; Nicole Demetreas - Treasurer; Tom Woodrow - Attorney

Call to Order:

Chairman Fennell called the meeting to order at 3:00 p.m.

A motion to go into executive session to discuss Pending Litigation was made by Mr. Salzer and seconded by Mr. Mayer. The motion carried.

Executive Session:

Regular session resumed upon a motion by Mr. Mayer and second by Mr. Morris.

Informational Items/Reports/Other Minutes/Updates:

• Peoria County Retail Analysis and Financial Impact Mr. Dubrowski provided analysis on the overall impact to Peoria County revenue streams related to property tax and sales tax on major retailers. He stated that he analyzed data to determine average sales per store and made adjustments based on online sales. He noted that the average was not taken from specific Peoria area retailers, but from an average store within the United States. He stated that based upon online sales, approximately 8.4% of all e-commerce and retail sales are carried out online, which is in concert with local use tax growth, and is the reason there are dips in local retail. He advised that in order to evaluate overall impact to the local economy five large retailers within the City of Peoria were examined. He stated that property tax and sales tax estimates based upon averages and adjusted for e-commerce were analyzed, and included applicable supplementary, public safety and public facilities taxes. He advised that on average the sales tax impact among the five retailers totaled $800,000.00 to $850,000.00 overall, while the impact to property tax totaled $75,000.00 to $100,000.00 overall. He stated that the combined county portion of property and sales tax totals $875,000.00 to $950,000.00 in revenue.

• Monthly Financial Report 

Mr. Dubrowski summarized Financial Data through November 30, 2016 and State Shared Revenue information through February 7, 2017: 

• The General Fund through November is down $2.7 million, with the estimate remaining at an approximate $1.6 million deficit. Intergovernmental revenues and Charges for Services continue to be an issue. 

• Although Commodities are over budget, overall expenses in the General Fund are under budget. 

• In All Funds, Intergovernmental Revenues are down and Expenses as a whole are down. 

• Fund Balance as of November 30, 2016: General Fund is down; however, sales tax accruals will bring the balance more in line with target. The majority of remaining funds remain consistent. 

• Within Internal Service Funds, Risk Management through November will incur expenses related to court remodeling costs and will also recognize an outstanding receivable. 

• Local Sales Taxes are $890,000.00 below budget and continue to be an issue. 

• Local Use Sales Taxes are above budget by nearly $60,000.00. 

• Income Tax and CPPRT are showing an 11% decrease; however, the numbers are in line with 2013 figures. He noted that overpayments in CPPRT in 2014 and 2015 were corrected in 2016, and taking the overpayments into account the figures are getting back on track.

Heddington Oaks:

• Patient Income less Personnel, Commodities and Contractuals totals a positive $310,000.00. 

• The net operating income through November, after $1.25 million in depreciation is included, shows a loss of $940,000.00. 

• Non Operating Revenues total $1.85 million in property tax and $71,000.00 in other income and Non Operating Expenses total $1.81 million in interest and $42,000.00 in capital. The overall change in net position is a decrease of $870,000.00, and a combined change in net position with the inclusion of IMRF and FICA totals $1.82 million. 

• Census currently stands at 155, with 80 Public Aid, 14 Medicare and 61 Private Pay (29 Medicaid Pending). 

• Aging Analysis - Outstanding balance as of January 3st stands at $5.5 million; gross over 120 days stands at $3.2 million; allowances for doubtful accounts stands at $1.26 million. Mr. Dubrowski advised that 2016 allowances for doubtful accounts based upon calculations will run close to $3.1 million.

Resolutions:

• Reciprocal agreement of exchange of information with Illinois Department of Revenue 

A motion to approve was made by Mr. Mayer and seconded by Mr. Rieker. The motion carried. 

• FY 2017 Rollover Appropriation #1 

A motion to approve was made by Mr. Rieker and seconded by Mr. Rand. Mr. Sorrel advised that all items included in the rollover appropriation have associated purchase orders issued in either 2015 or 2016. He stated that the General Fund portion of the total amount is $126,153.00; the remaining balance of $1,250,726.00 is in other funds, with capital projects being the larger dollar amounts for the most part. The motion carried. 

Adjournment: 

The meeting was adjourned by Chairman Fennell at 4:25 p.m.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FMarch%2F28+-+Budget+Subcommittee%2FBudget+Subcommittee+Agenda+3_28_17.pdf