Peoria Standard

Peoria County Budget Subcommittee met March 28.

Here is the minutes as provided by the Subcommittee:

Chairman Fennell called the meeting to order at 3:00 p.m.

Call to Order

A motion to approve the minutes of January 24, 2017 and February 28, 2017 was made by

Approval of Minutes

Mr. Mayer and seconded by Mr. O'Neill. The motion carried.

Informational Items/Reports/Other Minutes/Updates

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Mr. Brunner summarized General Fund Revenues: Charges for Services are down nearly 22% over 2015, primarily due to changes in accounting for Revenue Stamps and One Tech Plaza rent. He stated that Fees and Charges are down 9% and Court Security Fees are down 13%. He advised that Garbage Fees have accounted for $150,000.00 in new revenue, and County MFT revenues were up 4.5% as compared to 2015. He stated that Intergovernmental Revenues have fallen 4.7% from last year; income tax, public safety sales tax, sales tax and supplemental sales tax have all shown decreases.

Monthly Financial Report

Mr. Brunner advised that the General Fund is currently showing a loss of $1.4 million for 2016. He stated that 2015 saw a $3.3 million draw down in fund balance, while 2016 saw a $6.5 million draw down, largely due to capital projects.

A motion to receive and file the Financial Report was made by Mr. Rand and seconded by Mr. O'Neill. The motion carried.

Resolutions

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A motion to approve was made by Mr. Mayer and seconded by Mr. Rieker. Mr. Brunner advised that all funds in the appropriation meet Board policy and have associated Purchase Orders. He commented that the appropriations were inadvertently missed in the initial appropriation and were discovered via a Pentamation search.

FY 2017 Rollover Appropriation #2

MEMBERS

PRESENT:

James Fennell - Chairman; James Dillon - Vice Chairman; Allen

Mayer, Thomas O'Neill, Rachael Parker, Michael Phelan, Andrew

Rand, Steven Rieker, Paul Rosenbohm, Phillip Salzer, Sharon

Williams

MEMBERS

ABSENT:

Robert Baietto, Stephen Morris

OTHERS

PRESENT:

Scott Sorrel - County Administrator; Shauna Musselman, Mark

Rothert - Assistant County Administrator; Larry Evans - State's Attorney's

Office; Gregory Adamson, Brad Harding, Barry Robinson, William

Watkins, Jr. - County Board Members; Randy Brunner - Finance;

Nicole Demetreas - Treasurer's Office; Angela Loftus - Asst. Dir. of

Human Resources; Rena' Parker, Jennifer Shadid - Court

Administration; Beth Derry -Regional Office of Education; Karen Raithel

- Sustainability & Resource Conservation; Doug Gaa - Sheriff's Office

Mr. Rieker asked if there are opportunities to improve the Purchase Order process, in order to more timely and accurately match invoices to Purchase Orders. Mr. Mayer advised that more thorough departmental education and training would be beneficial. Mr. Fennell stated that purchase order training was an initiative taken on by the IT Department and the Purchasing Agent last year, with training offered to employees throughout the county, which resulting in some improvement in the process.

The motion to approve carried.

Mr. Sorrel updated the committee on how staff accounts for paid time off accruals. He explained that when an employee separates by way of retirement, and instituting retirement paperwork with IMRF, the employee is able to convert sick leave into service credits via an IMRF formula. He added that if an employee is simply separating from the organization and not retiring, there is no pay out for sick leave.

Miscellaneous

Mr. Sorrel advised that the impact of the VRI in the General Fund totals $208,000.00 of paid time off to be paid out as employees are separated. Mr. Sorrel advised that the government-wide statements partially account for these funds as an accrual; however, there is no further breakdown. He noted that long-time past practice has been when an employee separates, the paid time off accruals of would be paid out of the corresponding department's appropriation for that fiscal year. Mr. Brunner commented that the total amount booked organization-wide for accrued time is approximately $2.4 million. Mr. Rand asked if liability is reduced if an employee separates and collects their paid time off. Mr. Brunner reiterated that the process is performed only at year-end. Mr. Fennell advised that further discussion on the process for accounting for accrued time will be brought forward at the April meeting of the committee.

The meeting was adjourned by Chairman Fennell at 3:17 p.m.

Adjournment