Peoria Standard

City of Peoria Infrastructure Committee met March 27.

Here is the minutes as provided by the Committee:

Chairman Salzer called the meeting to order at 3:00 p.m.

Call to Order

A motion to approve the minutes of February 27, 2017 was made by Mr. Robinson and seconded by

Mr. Adamson. The motion carried.

Approval of Minutes

Informational

•

Mr. Adamson noted that there are typically several bids on budgeted items; however, only one bid is recorded for the Liability Insurance and Crime Insurance proposals. Mr. Sorrel advised that he would contact the Executive Director for the Sanitary District for the requested information if it is the desire of the committee. He noted that although the County Board Chairman has appointment authority for the Board of Directors, the Sanitary District is a separate local unit of government with their own budgetary and taxing authority. Greater Peoria Sanitary District

•

Mr. Sorrel summarized several large projects budgeted for 2017: Facilities Master Plan

• Remodel of the County Clerk's Office to accommodate the Recorder of Deeds functions - scope of work has gone out for bid

• Repair and replacement of the back gate at the Jail - project is on track and slated to begin later this year

• Remodel of the Election Commission space - staff and the State's Attorney's Office have met with the building owner to review environmental related concerns. The owner was given two weeks to identify a plan and timeframe for remedying the issues. Mr. Sorrel stated that the proposed closing of the Jefferson Street entrance of the courthouse is not a budgeted item in the Facilities Master Plan or within the Capital Budget. He advised that the proposal requested by the Sheriff's Office is to close the Jefferson Street entrance effective April 3, 2017 and explore procuring and installing a turnstile to be utilized for exiting the building only. He stated that until such time as the procurement would come forward for project award, Captain Gaa and the Sheriff's Office have prepared a proposal in order to staff Jefferson Street to ensure its utilization as an exit only by both employees and customers.

MEMBERS

PRESENT:

Phillip Salzer, Chairman; Rachael Parker - Vice-Chairman, Gregory

Adamson, James Dillon Barry Robinson

MEMBERS

ABSENT:

OTHERS

PRESENT:

Scott Sorrel - County Administrator; Mark Rothert, Shauna Musselman - Assistant County Administrators; Ben Ciravolo - State's Attorney's Office;

Andrew Rand - County Board Chairman; Randy Brunner - Finance; Amy

Benecke McLaren - County Highway; Doug Gaa - Sheriff's Office; Angel

Marinich, , Alta Moore - MV/CountyLink; Andy Dwyer - Greater Peoria

Mass Transit

Mr. Salzer asked if the turnstile would be monitored by Sheriff's Deputies. Captain Gaa stated that the Sheriff's Office will not have available staffing to physically monitor the turnstile and advised that the area would be monitored periodically over a camera system. Mr. Sorrel advised that the cost to procure and install the turnstile is estimated at approximately $30,000.00. He stated that the Sheriff's Office and Facilities have begun compiling bid specifications for the project. He advised that the bid would come before this committee for approval for contract award, and would necessitate a policy discussion on funding the project. Mr. Dillon asked if the closing of Jefferson Street as an entrance is due to staffing issues. Captain Gaa replied in the affirmative, and advised that the Sheriff's Office will lose two positions at the courthouse in 2017 due to the VRI and a retirement, and had requested a position in 2016 in order to staff an additional courtroom which was ultimately unfunded. Mr. Dillon asked how the determination was made to close the Jefferson Street side of the courthouse as opposed to the Main Street side. Captain Gaa advised that from a safety standpoint, the Main Street area has more square footage which will allow greater movement. Ms. Parker questioned whether ADA compliance will become an issue, and Mr. Sorrel advised that during both normal business hours and in the event of an emergency, any customers or employees who are handicapped must exit the building through the Main Street exit, which is a handicap accessible means of egress.

•

Ms. Marinich introduced Alta Moore, the newly hired Road Supervisor for CountyLink.

Rural Peoria County Transportation System

Mr. Dwyer advised that the coordinated dispatch effort is anticipated to come online by June 2017, when radios and software are installed. Mr. Rothert commented that the radios and the dispatching software are being purchased through a grant from IDOT. Mr. Dwyer advised that staff is working on an extension for the RFP for services with MV Transportation. He noted that in late 2016, he and Mr. Rothert inquired about a sole source approval, and were ultimately told that the services should go out for bid. He stated that he is currently awaiting pre-concurrence from the State of Illinois, which has reduced the timeframe to allow competitiveness between the bids, and an extension has been requested. He advised that verbal approval for an extension through November 30th has been received, and when the approval letter is received, negotiations with the County and MV Transportation for the extension can begin in order to continue services effective July 1st.

The meeting was adjourned by Chairman Salzer at 3:25 p.m.

Adjournment