Peoria Standard

Village of Princeville Board met April 3.

Here is the minutes provided by the Board:

The Princeville Village Board met on the above date and time at the Village Hall. President Stahl called the meeting to order with the following Trustees answering present: Sutherland, Troutman, Gilroy, Haley, and Geiger. Trustee Koller was absent. A quorum was present for the meeting. Notice of the meeting and agenda were sent and received in a timely manner. Others present were Treasurer Hofer, Superintendent of Public Works Gardner, and Clerk Wilson.

Approved minutes as published: Trustee Geiger made a motion to approve minutes as published with a second by Trustee Troutman. President Stahl, voice vote. All ayes. No nays. Trustee Koller absent. Motion carried.

Police report: Deputy Patterson reported there was a battery and drug incident and a motorist was pulled over for driving under the influence since the last board meeting.

Treasurer’s report: Financials distributed to the board by Treasurer Hofer. Trustee Sutherland made a motion to approve the treasurer’s report with a second by Trustee Haley. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Paying of March bills and additional bills: Hofer advised of payments made in March 2017 and noted attorney’s invoice would be presented at later date as was not yet available. Trustee Troutman made a motion and was seconded by Trustee Haley to approve the March bills and additional bills in the amount of $24,723.24 with noting correction to header title for additional bills to read March 2017 and not February 2017. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Consider & vote on use of vacant lot for entertainment/beer tent during Heritage Days: Akron-Princeville Fire Chief Murphy made request to utilize the vacant lot located at the intersection of W Spring Street and Santa Fe Avenue for the purpose or providing entertainment during Heritage Days in June 2017. Trustee Sutherland inquired if fire department would be running event at this location and Chief Murphy affirmed same. Superintendent Gardner indicated the lot surface was in good condition but would revisit the site before the event. Trustee Sutherland made a motion and was seconded by Trustee Gilroy to approve use of the vacant lot. President Stahl noted a valid liquor license, dram shop and proof of liability insurance are to be provided to the Village prior to event. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Marcus Butterfield and Matt Palmer to address board for donation for Princeville Little League: Marcus requested donation to help organization maintain registration fees: $15.00 for t-ball, $30.00 for intermediate agents, and $40.00 for older players. Trustee Haley made a motion and was seconded by Trustee Geiger to donate $500.00 to the Princeville Little League. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Consider and vote on resolution for Motor Fuel Tax (MFT) Funds for street maintenance for the 2016-2017 seal coating and patching: Superintendent Gardner noted this was confirming to the three (3)-year rotation of street surfacing and includes engineering fees. Trustee Geiger made a motion and was seconded by Trustee Gilroy to adopt the MFT appropriate in the amount of $60,000.00. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Consider and vote on a bid for Cottage Grove Avenue water line replacement: Walker Excavating of Kickapoo presented the low bid. The bid was $59,517.13 lower than the $263,176.00 cost estimate provided by Bruner, Cooper & Zuck Engineering of Galesburg. Trustee Geiger inquired if substantial patch work would be needed afterward and Superintendent Gardner responded costs should be minimal as most work would done off roadway. Trustee Sutherland made a motion and was seconded by Trustee Troutman to award the contract to Walker Excavating of Kickapoo for $203,658.87 to replace the water line on Cottage Grove Avenue. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Consider and vote on TIF reimbursement to Princeville School District 326: In accordance with Intergovernmental Agreement with Princeville School District 326 to make the school district whole for lost tax revenues from Tax Increment Financing districts based upon final calculation tied to current assessment valuations. Trustee Troutman made a motion and was seconded by Trustee Geiger to reimburse the school district $217,888.73. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Consider and vote on renewing police contract with Peoria County Sheriff’s Department for 2017: President Stahl noted the good job being done by the Peoria County Sheriff’s Office. Trustee Sutherland inquired on possibility of asking for additional hours and whether Village could request a two (2)-year contract over a one (1)-year contract after this contract period. The agreement was noted as being $3,369 more than last year, or a 2.75% increase. Trustee Geiger made a motion and was seconded by Trustee Gilroy to renew the police contract with the Peoria County Sheriff’s Office to provide law enforcement eight (8) hours a day for 2017 for $125,897.88. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Consider and vote on an ordinance adding travel expense reimbursement provisions to Village Code: Trustee Haley made a motion and was seconded by Trustee Geiger to make Village’s current policy on travel expense reimbursement part of the Village Code. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Committee reports: Personnel committee met on March 30, 2017 and hours and job duties for the Economic Development Coordinator were discussed. Pool committee will be holding meeting on April 11, 2017.

Any action needed to be taken on committee reports: Consider and vote on duties and hours of economic developer’s position: Hours and job duties for the Economic Development Coordinator were reviewed and recommendations made. Trustee Sutherland made a motion and was seconded by Trustee Geiger to approve a 30-hour maximum for each two-week pay period and updated job description for Economic Development Coordinator Delbridge. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Building permits: Nothing to report.

Report from the Superintendent of Public Works: Superintendent Gardner presented a budget for the Village’s Public Works’ Department for 2017-2018. Treasurer Hofer will contact accountant for budget review. Superintendent Gardner also updated the board in regard to ongoing, future, or completed projects: Village workers are currently replacing cast-iron pipe leaking at South Well No. 3 and are planning to replace a sewer pump. Christmas decorations are all collected at this time and brackets for new decorations will go up over the summer. Another circuit is needed for the pool. The company installing electronic lines in the area is purchasing water from the Village. Spare pump was put in the sewer pumping station until the other can be refurbished. Discussed costs and challenges associated with installing new sidewalks in Village due to issues with ditches and ensuring compliance with Americans with Disabilities Act of 1990. Discussed need for several fire hydrant tops to be repainted and retested and Trustee Haley mentioned Eagle Scouts may be interested in this project.

Any other business: Resident Matt Palmer stated there is high water on areas of Kennedy Street and Superintendent Gardner advised some homeowners have put gravel for additional parking in front of homes where water would normally runoff and would look further in to the issue. Trustee Haley also asked for an estimated cost amount to resolve this issue. Treasurer Hofer reminded everyone to vote on Election Day (April 4, 2017).

Executive Session: “Closed Session: The appointment, employment, compensation, discipline, performance or dismissal of a specific employee of the public body (Section 2(c)(1).” Motion made by Trustee Geiger and seconded by Trustee Troutman to adjourn Regular Session at 8:23 p.m. to go to Closed Session. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried. Executive session started 8:28 p.m. with President Stahl, Trustees Sutherland, Troutman, Gilroy, Haley, and Geiger answering present. Trustee Koller was absent.

Adjourn Executive Session and go back to Regular session: Motion made by Trustee Sutherland and seconded by Trustee Troutman to adjourn from Executive Session at 8:51 p.m. Regular session started at 8:55 p.m. with President Stahl, Trustees Sutherland, Troutman, Gilroy, Haley, and Geiger answering present. Trustee Koller was absent.

Any Action needed to be taken regarding Executive Session: Trustee Troutman made a motion and seconded by Trustee Haley that no action was needed from Executive Session. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

Adjournment: Motion made by Trustee Gilroy to adjourn at 9:01 p.m., seconded by Trustee Troutman. President Stahl, voice vote. All ayes. No nays. Trustee Koller was absent. Motion carried.

https://princeville.org/wp-content/uploads/April-3-2017-Minutes.pdf