Peoria Standard

Chillicothe City Council met May 22.

Here is the minutes provided by the Council:

Mayor Donald Z. White called the meeting to order at 7:00 P.M.

The Pledge of Allegiance, to the Flag of the United States of America, was recited.

Chairman White directed Clerk Hurd to call Roll.

Present: Mayor Donald Z. White

City Clerk Margaret Hurd City Treasurer B.L. Bredeman

Aldermen: Judith Cantwell, Danny Colwell,

Patricia Connor, Dennis Gould, Michael Hughes, Jeffrey Jenkins Gary Sharp, James Thornton

Also Present: City Attorney Michael Seghetti Office Manager Denise Passage Police Chief Scott Mettille, Economic Development Director Rachael Parker Superintendent of Public Works, Shawn Sutherland City Engineer Ken Coulter

Absent: Fire Chief Mike Denzer

Chairman White declared a Quorum present.

The Minutes of the Regular Council Meeting held on May 8, 2017 were presented. Motion Alderman Colwell, second Alderman Cantwell that the Council dispense with the reading of the Minutes of the May 8, 2017 Regular Council Meeting and approve the Minutes as presented. Motion carried via voce vote.

Clerk Hurd presented the following communications:

1. Communications from Illinois Valley Central Unit School District No. 321 requesting that 1057 N. Second Street be granted a special use permit to allow a school to occupy the building. 2. Request from Chillicothe Optimist club for Special Event Held on Public Property for the annual 5K River Run. 3. Communications from the Chillicothe Public Library District requesting a Liquor License.

Request will be forwarded to the Liquor Commissioner. 4. City Engineer Report dated May 22, 2017 Clerk Hurd announced that there was a bid letting earlier in the day for street maintenance program and that Alderman Gould would have this as an agenda item later in the meeting.

Motion Alderman Colwell, second Alderman Gould that the communications as presented by Clerk Hurd be placed on file. Motion carried via voce vote.

Chairman White announced that he attended a 2 1⁄2 hour hearing on the FLM properties (gravel pit west of town) and a decision should be made within 30 days.

Motion Alderman Colwell, second Alderman Connor that the communications from the Mayor and aldermen be placed on file. Motion carried via voce vote.

Motion Alderman Thornton, second Alderman Gould that the bills as presented be paid and the payrolls and transfers be approved. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Colwell, second Alderman Hughes that the Council approve Ordinance No. 17-05-12, an Ordinance Amending Division 2 Chillicothe Area Marketing and Tourism Commission of Chapter 2 Administration of the City Code. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared Ordinance No. 17-05-12 passed and signed the same.

Motion Alderman Connor, second Alderman Hughes that the Council concur with the 2017 Mayoral Appointments of Boards and commissions as presented. Motion carried via voce vote.

Motion Alderman Sharp, Second Alderman Colwell that the Council concur with the 2017 Mayoral Appointments of Supervisors and Officers as presented. Motion carried via voce vote.

Motion alderman Colwell, second Alderman Jenkins that the Council concur with the 2017 Mayoral Appointments of Council Committees as presented. Motion carried via voce vote.

Alderman Hughes withdrew agenda item; Software Agreement – Fire Department.

Motion Alderman Hughes, second Alderman Gould that the Council accept the proposal from Carroll’s Heating & Air Conditions Inc. in the amount of $2,290.00, for the installation of a Daikin Ductless LV air conditioner/heat pump system at City Hall. Payable from the General Fund. The Contractor on this project must pay the "prevailing rate of wages" as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Hughes, second Alderman Jenkins that the council accept the proposal from Willis Electric, in the amount of $2,245.00, for the installation of a 20 AMP 220 V Feed at City hall. Payable from the General Fund. The Contractor on this project must pay the "prevailing rate of wages" as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Hughes, second Alderman Connor that the Council approve an expenditure of $1,045.00, payable to Police Law Institute Inc., for a one year subscription to the Illinois Monthly Legal Update and Review. Payable from the General Fund. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Hughes, second Alderman Connor that the Council approve Ordinance No. 17-05-13, an Ordinance amending section 6-55 Liquor classifications (class Q, class D) Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared Ordinance No. 17-05-13 passed and signed the same.

Motion Alderman Hughes, second Alderman Sharp that the Council approve Ordinance No. 17-05-14, an Ordinance amending appendix A Traffic Schedule. (Three way Stop – Moffitt & Sixth) Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared Ordinance No. 17-05-14 passed and signed the same.

Motion Alderman Hughes, second Alderman Sharp that the Council instruct the Plan Commission hold a public Hearing to Amend the CB-1 Zoning to add Schools as a special use. Motion carried Via Voce Vote.

Motion Alderman Hughes, second Alderman Colwell that the Council approve the notice for special event held on public property, as submitted by Karl Belter, of the Optimist Club for the use of city streets, city park stage and the front of Fire Station One for the Optimist Club 37th annual 5K River Run to be held on May 27, 2017 from 6:00 a.m. – 11:00 a.m. Motion carried Via Voce Vote.

Motion Alderman Gould, second Alderman Hughes I move that the Council approve the following applications for the sidewalk program:

Jon Duvall 108 White Clover $1,000 Timothy Donnelly 811 Sixth $1,000

Total $2,000

Payable from the Road & Bridge Fund

Budget $22,000.00 Amount 2,000.00

Total Remaining $20,000.00 Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Gould, second Alderman Hughes that the Council approve an expenditure of $ 783.72, payable to Beau Tires, for the purchase of four tires for Water Department Truck #20. Payable from the Water/Sewer Fund. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Gould, second Alderman Cantwell that the Council approve an expenditure of $1,978.00 payable to Data Flow system, for the purchase of a Scada Interface module and two antennas. Payable from the Water/Sewer Fund. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Gould, second Alderman that the Council accept and award the Bid for the 2017 Overlay and Patching project, to Advanced Asphalt, in the amount of $104,890.00. Payable from the Motor Fuel Tax Fund. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Gould, second Alderman Hughes that the Council approve the priority one project, Road Maintenance as a project, and authorize the city engineer to prepare a cost for the ADA access areas in conjunction with the 2017 overlay program. Motion carried Via Voce Vote.

Motion Alderman Thornton, second Alderman Colwell that the Council approve the Resolution from South Side Bank, designating South Side Bank as a depository Financial Institution utilized by the City of Chillicothe. Motion carried via voce vote.

Alderman Thornton announced that All council members have received a draft of the appropriation ordinance and the ordinance will be brought to the city council on June 12, 2017 for a first reading, there will be a public hearing on June 26, 2017 at 6:45 p.m. and the appropriation ordinance will be voted on at the June 26, 2017 council meeting.

Motion Alderman Thornton, second Alderman Gould that the Council adjourn to Closed session at 7:30p.m., to discuss Purchase or Lease of real estate as outlined in Section 2 ( C ) (5), and allow Rachael Parker, Economic Development Director to attend. Upon returning from closed session no action will be taken. Roll Call Vote was: Ayes: Cantwell, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Council returned to open session at 7:43p.m.

Chairman White announced that there being no further business the Council meeting adjourned at 7:43 p.m.

http://www.cityofchillicotheil.com/05.22.17%20revised.pdf