Peoria Standard

Alpha Park Public Library District Board met June 29.

Here is the minutes provided by the Board:

1. CALL TO ORDER

The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:04 p.m. Monday, June 19, 2017, in first floor meeting room #1, President Kyle presiding.

Members Present: Crystal Kyle, Mary Ann Gottlieb, Jennifer Hattermann, Tamara Ruth, and Tom Stagg.

Members Absent: Shondra Johnson and Sandy Lingenfelter.

Staff Present: John Richmond and Patti Borland.

Public Present: None

2. PUBLIC AND AUDIENCE COMMENTS

3. FORMATION AND ACCEPTANCE OF CONSENT AGENDA

President Kyle presented items #4 (Minutes), #5 (Financial report & expenditures), #11A (Prevailing Wage Ordinance), #11B (Credit and Debit Payments). President Kyle asked that item #4 be removed and Trustee Stagg asked that item #11A be removed from the consent agenda.

A motion was made by Trustee Stagg and seconded by Trustee Ruth to accept items #5 and #11B in the consent agenda.

The motion passed by unanimous roll call vote.

4. MINUTES

RESOLVED, THAT THE MINUTES OF THE MAY 15, 2017, REGULAR MEETING BE ADOPTED AS AMENDED.

Trustee Stagg made a motion to approve the Minutes of the May 15, 2017, regular meeting be adopted as amended. Trustee Ruth seconded the motion.

The motion passed by unanimous vote.

5. FINANCIAL

RESOLVED, THAT THE FINANCIAL REPORT FOR MAY BE ACCEPTED AND THAT EXPENSES FOR MAY IN THE AMOUNT OF $25,048.57 AND EXPENSES FOR JUNE, IN THE AMOUNT OF $26,261.65, FOR A TOTAL OF $51,310.12, BE APPROVED FOR PAYMENT.

The motion passed under the consent agenda.

6. PRESIDENT’S COMMENTS

President Kyle welcomed the new members of the board.

7. COMMITTEE REPORTS

A. Finance Committee

No meeting

B. Building & Grounds Committee

Trustee Ruth stated that after new committees are assigned, they must reexamine the list of projects they need to pursue with the rest of the referendum money. The board discussed going forward with repairing and possibly reconfiguring the front parking lot. Trustee Ruth will contact Dennis Parkins to start plans, when the time comes.

C. Marketing

Trustee Hattermann reported that there will be a meeting in September.

D. Safety Committee

No meeting

8. LEGISLATIVE NEWS

None

9. DIRECTOR’S REPORT

1.) Director Richmond reported on Phil Lenzini’s presentation at the Rural Library Directors’ meeting on 5/19/17:

• The Prevailing Wage Act states that the PW ordinance shall be passed in June, not before. The IL Dept. of Labor establishes and updates rates through surveys, based on various regional criteria.

• Statutes require the Maintenance Tax ordinance be passed in July, not earlier.

• For travel/education, no per diem allowances—cash in advance of a conference—should be permitted. There are legal issues re: what is taxable income and what isn’t.

2.) APL received a check for $3,711.08 for indoor lighting upgrades from the Dept. of Commerce & Economic Opportunity (DCEO). Business Manager Borland reported that the library also has gotten a check for $2,719.67 for outdoor lighting, for a total of $6,430.75. The auditor stated that the money should go back into capital projects.

3.) Discussion arose in May around the question of how many cardholders APL has, how many are active, etc. APL currently shows 7,111 active and 2,114 inactive patrons, for a total of 9,225. That’s 77% active, 23% inactive—better than many other regional libraries’ statistics; 7,111 equals 25% of the district’s population.

4.) Director Richmond provided the requirements for a Fiscal Year (FY) 2017-2018 Per Capita grant. The library has not received its FY 2016-2017 grant. Funding appears questionable.

5.) The Director recommended, following last month’s discussion of credit and debit card fees (for patrons’ transactions, such as paying a fine or paying for photocopies), that the library not pass along costs of transactions to patrons. Credit card fees for the library should go down this coming fiscal year.

6.) Following discussion last month, Director Richmond contacted APL’s attorney, Phil Lenzini, re: the Prevailing Wage Ordinance. The library does not need to include the text of the statute dealing with the Prevailing Wage in the ordinance itself, but does need to include the most recent list of wages applying in the region. The Business Manager has obtained the latest information, as issued in June.

7.) Illinois House Bill 0547, which would allow libraries and other governmental agencies to go up to $25,000 before formal bids are required for big projects, passed both houses on May 29. Gov. Rauner is expected to sign it. $20,000 has been the key figure for requiring bids.

8.) Several years ago a Boy Scout and his grandfather did a temporary repair on the enclosure around the trash dumpster. Since then, Cathryn Loy, a library page and a Girl Scout, has asked about a project to replace/repair the enclosure. She asked last fall, but had to wait until the weather improved. There is much dry rot in the enclosure, which is built up against landscaping. The project, therefore, is complex. The Building & Grounds committee will need to examine this issue.

9.) Programming reports: 170 children and adults turned out for the Chris McBrien program. The first concert in the park attracted 200 people. It was a lovely evening; people stayed to visit after the music stopped. Several village trustees, along with the mayor, attended. Will’s cookbook club has drawn as many as 20-plus people, and his first manga/anime program brought in 11 kids, ages 12-17. There is some overlap between this group and Will’s comic art drawing club. Will and Sara are dovetailing nicely on some teen/pre-teen programming. The kids are excited.

10. COMMUNICATIONS

11. UNFINISHED BUSINESS

A. Prevailing Wage Ordinance (see Director’s Report, #6)

Discussion was primarily for clarification and additional information.

B. Credit and debit card payments (see, in part, Director’s Report, #5)

The motion passed under the consent agenda. Discussion was primarily for clarification and additional information.

12. NEW BUSINESS

A. Formation of Standing Committees FY17-18

The committees were explained to the new trustees, so they could decide which one they might want to be on.

Finance committee: Trustee Lingenfelter Building & Grounds: Trustees Ruth and Gottlieb Marketing: Trustee Hattermann Safety: Trustee Stagg

President Kyle will ask Trustee Johnson which committee she would like and then President Kyle will fill in where needed. Director Richmond is a member of all committees.

13. EXECUTIVE SESSION

A motion to move into Executive Session for discussion of the Director’s Review, per 5 ILCS (Open Meeting Act) 120/2©(1) at 8:02 was made by Trustee Ruth and seconded by Trustee Gottlieb.

The motion passed by unanimous vote.

The Board returned to regular session at 8:29 with a motion by Trustee Stagg and seconded by Trustee Gottlieb.

The motion passed by unanimous vote.

A motion was made by Trustee Ruth and seconded by Trustee Gottlieb, to renew the Director’s contract with a 3 1⁄2% pay increase.

The motion passed by unanimous vote.

14. COMMENDATIONS

Trustee Ruth commended Circulation for getting very quickly a number of books that she had requested.

During a medical emergency last week, Georgia Mason, Will LaChance, and Marla Scarcliff handled the situation professionally and calmly while waiting for the EMTs to arrive. Business Manager Borland, supported by Director Richmond, strongly commended Georgia, Will, and Marla for their excellent performance.

15. COMMENTS

16. ADJOURNMENT

There being no other business, the meeting was adjourned at 8:35 p.m.

http://www.alphapark.org/images/Board/minutes6-19-17.pdf