Alpha Park Public Library District Board met May 15.
Here is the minutes provided by the Board:
1. OATH OF OFFICE
President Hordesky gave the oath of office to the incoming Trustees, Mary Ann Gottlieb and Tom Stagg.
New officers were elected: President – Crystal Kyle; Vice President – Tamara Ruth; Secretary - Jennifer Hattermann; Treasurer – Sandy Lingenfelter.
This passed by a unanimous vote.
2. CALL TO ORDER
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:04 p.m. Monday, May 15, 2017, in first floor meeting room #4, President Hordesky presiding.
3. ROLL CALL
Members Present: Mary Ann Gottlieb, Jennifer Hattermann, Jeff Hordesky, Sandy Lingenfelter, Tamara Ruth, and Tom Stagg.
Members Absent: Dixie Krisher and Crystal Kyle.
Staff Present: John Richmond and Patti Borland.
Public Present: None
4. PUBLIC AND AUDIENCE COMMENTS
President Hordesky left the meeting at 7:15 p.m. after stating that he was honored to be part of the Alpha Park Library Board for the last 6 years.
5. CONSIDERATION OF CONSENT AGENDA BY OMNIBUS VOTE
Vice President Ruth presented items #6 (Minutes), #7 (Financial report & expenditures), #14A (Prevailing Wage Ordinance), #14B (Maintenance Tax Ordinance), 14C (Board Meeting Dates) and #14D (Holiday Closings) for the consent agenda.
Trustee Gottlieb asked that item #14A removed from the consent agenda.
A motion was made by Trustee Stagg and seconded by Trustee Hattermann to approve item #6 (Minutes), #7 (Financial report & expenditures), #14B (Maintenance Tax Ordinance), #14C (Board Meeting Dates) and #14D (Holiday Closing 2018) as presented in the consent agenda.
The motion passed by unanimous roll call vote.
6. MINUTES
Resolved, that the Minutes of The April17, 2017, Regular Meeting be Adopted.
The motion passed under the consent agenda.
7. FINANCIAL
Resolved, that the Financial Report for April be Accepted and that Expenses for April in the Amount of $7,752.46 and Expenses for May, in the Amount of $72,968.71, for a Total of $80,721.71, be Approved for Payment.
The motion passed under the consent agenda.
8. PRESIDENT’S COMMENTS
Vice President Ruth thanked the new Trustees for joining the board.
9. COMMITTEE REPORTS
A. Finance Committee
The working budget would be discussed later in the meeting. A revised budget will be presented in October after the audit and we have true figures.
Trustee Lingenfelter recommended the transfer of $75,000 from Special Reserve to the General Fund. This will replace the money that was spent from the Contingency line of the budget for APL’s share of the matching grant for replacement of the 1985 roof.
A motion was made by Trustee Lingenfelter to transfer $75,000 from Special Reserve to the General Fund and seconded by Trustee Gottlieb.
The motion passed by unanimous roll call vote.
B. Building & Grounds Committee
Vice President Ruth reported the HVAC units are being installed this week and the 1995 roof will be next. The front parking lot will be done in the fall, and then interior projects will begin. New committees will be assigned by the new President.
C. Marketing
Trustee Hattermann reported that no meeting will be held until September.
D. Safety Committee
No meeting
10. LEGISLATIVE NEWS
None
11. DIRECTOR’S REPORT
1. Will has been invited to serve as vice-president of the U. of IL Library School Alumni Association. It’s a three-year term on the board: vice-president, president, past president.
2. Jennifer’s proposal for a program at the next Illinois Library Association’s conference has been accepted; Director Richmond and Heidi Rhea will be involved, too. Heidi will be a co-presenter of a marketing workshop. Will’s proposal for a roundtable discussion about reader’s advisory services also was accepted. Congratulations to all involved.
3. Heidi will appear on WMBD and “Good Day Central Illinois” on 6/5/17 to discuss summer concerts in the park.
4. Some noteworthy newsletter statistics (from Will):
Open rate is holding steady at 19 percent. Open rate for past newsletters has gone up slowly in the weeks following initial delivery.
Click-through rate also holding steady. We are directing much traffic to different parts of the APL website. We‘re bringing in a local author in July; he was excited to hear that we would be linking to his promo materials in our newsletter.
Almost no bounces and unsubscribes this month - the mailing list is steady.
Added an app to our Facebook account. It has a form to sign up for the newsletter.
5. Included in this month’s packet is a copy of Dixie Krisher’s resignation letter. Her departure opens the possibility of a two-year appointment to the board. Shondra Johnson, who teaches accounting at Bradley, was a runner-up in a past board election, and remains interested in board service. She lives in Lake Camelot; she is an active patron. She participated in APL’s community group during the last strategic planning meetings.
6. May is a month for passing various standard ordinances and documents. Included are the ordinances for the maintenance tax, prevailing wage, and board meeting dates, plus the list of holiday closings.
To refresh the minds of all, and to reinforce information provided to new board members, the Illinois Dept. of Labor defines “prevailing wage” thus: The Prevailing Wage Act requires contractors and subcontractors to pay laborers, workers and mechanics employed on PUBLIC WORKS construction projects no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) for work of a similar character in the county where the work is performed.
APL levies the maintenance tax every year. The library must publish its intent to do so.
7. The proposed working budget was reviewed by the Finance Committee, with suggested amendments, which Patti made. Sandy and Crystal, the other members of the Committee, have received a copy of the working budget to re-review.
8. Projects:
A. Standard Heating & Cooling will be at the library with a crane on 5/15 & 5/16 to deal with roof-top HVAC units. It is anticipated that the upstairs will be closed from 7:00 a.m. until 12 noon.
B. On 5/18, the Friends will put down a path from the front of the library to the garden/bird feeder area. Classy Grass will donate mulch. The concrete feet that Dixie brought from Missouri will be used and surrounded with mulch. Amber and Kay Dye have talked this through with Classy Grass, lest mowing be a problem.
C. The Friends will buy a bench for the concrete pad near the garden, remembering that the emergency exit door can’t be blocked.
D. The Friends, at the June 16 & 17 book sale, will officially “unveil” the new garden and path, and will begin selling bricks @ $25 each, to be engraved with people’s names. These will be used to create a patio near/around the garden.
E. Cathryn Loy, page and Girl Scout, approached Director Richmond about rebuilding the dumpster enclosure as a Scout project. Several years ago, a Boy Scout and his grandfather provided temporary repairs. Cathryn has asked about getting rebuilding underway soon. APL will pay for some materials; the Girl Scouts and leaders will buy some materials and do the work, as staff understands it.
12. COMMUNICATIONS
Corey reported favorable comments from a patron about the excellent service provided by Information Desk staff, specifically in relation to computers; the patron declared Alpha Park to be “the best library” she had ever used.
13. UNFINISHED BUSINESS
14. NEW BUSINESS
A. Prevailing Wage Ordinance #517-6
Trustee Gottlieb requested more information about the prevailing wage, its implications, etc. A motion was made to approve, pending the clarification of any specific documents to be included with the ordinance, and any date changes as needed. The Director will contact the attorney, Phil Lenzini. Vice President Ruth made the motion and Trustee Stagg seconded.
The motion passed by unanimous vote.
B. Maintenance Tax Ordinance #517-7
The motion passed under the consent agenda.
C. Board Meeting Dates FY17-18 #517-8
The motion passed under the consent agenda.
D. Holiday Closings, 2018 #517-9
The motion passed under the consent agenda.
E. FY17-18 Working Budget #517-9
After discussion, Trustee Lingenfelter moved to accept the FY 17-18 working budget and was seconded by Trustee Hattermann.
The motion passed by unanimous roll call vote.
14. EXECUTIVE SESSION
A motion to move into Executive Session at 8:30 was made by Trustee Gottlieb and seconded by Trustee Stagg.
The motion passed by unanimous vote.
The Board returned to regular session at 8:40.
A motion was made by Trustee Hattermann and seconded by Trustee Gottlieb to appoint Shondra Johnson to complete former Trustee Krisher’s unfulfilled term, pending Ms. Johnson’s acceptance of the appointment.
The motion passed by unanimous vote.
15. COMMENDATIONS
Trustee Ruth thanked Trustees Hordesky and Trustee Stach for their 6 years of service to the library, and commended them for their investment of time and energy.
16. COMMENTS
17. There being no other business, the meeting was adjourned at 8:45 p.m.
http://www.alphapark.org/images/Board/minutes5-15-17.pdf
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