Peoria Standard

City of Chillicothe Public Works Committee met August 23.

Here is the minutes provided by the Committee:

The Public Works Committee met on August 23, 2017, at 4:30 p.m. in the Council Chambers at City Hall.

Present: Chairman Gould, Alderman Hughes, Alderman Sharp, Mayor White, City Engineer Coulter, Superintendent of Public Works Sutherland, Office Manager Passage.

Also Present: Alderman Jenkins

Chairman Gould called the meeting to order.

Engineer Coulter stated that one bid was received for the crack sealing program.

The bid was from Complete Asphalt Service Company for $23, 200.00. A discussion ensued. Engineer Coulter stated that the price is over the projected estimate, however; he would recommend that the city go forward with the project. He stated that he looked at the projects within the Motor Fuel Tax Funds and feels there will be sufficient money. Alderman Hughes stated that he felt the spray patching was working well. Engineer Coulter stated that the city will be doing some spray patching this year. After discussion, the consensus of the committee was to recommend to accept and award the contract to Compete Asphalt Service Company at the August 28, council meeting.

Office Manager Passage presented one high usage waiver request from Robert Sibrel of 114 Louise. Superintendent Sutherland investigated and that a hose was left on when they were watering, therefore; the water did not go through the system. A discussion was held regarding whether to use average or take into account that they were watering. A discussion was held as to whether to waive due to the negligence of the property owner. The consensus of the committee was to waive $5.42 of the city’s charge.

Superintendent Sutherland stated that there are five trees that need to be removed.

Corner of Pine and Benedict, 1515 Santa Fe, 915 Fifth Street, 2029 White Clover, and a limb hanging in the right of way on the corner of the alley behind Lucky Dog’s. He stated he had received a quote from Lauber Tree Service in the amount of $5,500.00 and a quote from Poignant Tree Service in the amount of $5,900.00. After discussion, the consensus of the committee was to present the quote from Lauber Tree Service for approval at the August 28 council meeting.

Superintendent Sutherland stated that there are a few areas of concrete that need to be repaired, which are, 1206 Santa Fe, 200 Sandy Shore, Truitt Ave., 119 Ridgewood. These areas are where there were water/sewer repairs were made. He obtained an estimate from Engbrecht Concrete in the amount of $2,850.00. He asked for an estimate from Beau Shepard, however; he did not return his calls.

The consensus of the committee was to present to council the proposal from Engbrecht at the August 28 meeting.

Office manager Passage presented the following two sidewalk program applications

Kevin Fetters 608 Santa Fe Ave. city share would be $1,000.00

Joel Watkins 1012 W. Beech city share would be $1,000.00

The consensus of the committee was to recommend approval at the August 28, council meeting.

Engineer Coulter stated that he is working on the overlay project that should start after September 4.

Mayor White stated that the public works building topic will be brought back to a future meeting.

Mayor White stated that the Honorary Street Name Sign Policy needs to be reviewed. Alderman Jenkins stated that he was present to discuss the Honorary Street Name Sign Policy as there are two sign Galindo Way that are currently installed and he wanted to know how this would impact the current sign. Mayor White explained the policy needs to define an organization honorary sign and a personalized honorary sign. He also explained that it should not cost the city. He stated that he will work with the Office Manager to draft a revised policy and bring that back for the committee to review.

There being no further business the meeting adjourned at 5:00 p.m.

http://www.cityofchillicotheil.com/082317.honorarysign.pdf