Peoria Standard

City of Chillicothe Public Works Committee met November 8. 

Here is the minutes as provided by the committee:

The Public Works Committee met on November 8, 2017, at 4:30 p.m. in the council chambers at City

Hall.

Present: Chairman Gould, Alderman Sharp, Alderman Hughes, Alderman Jenkins, Alderman

Braun, Superintendent Sutherland, Engineer Coulter

Chairman Gould called the meeting to order.

Sidewalk Application

Office Manager Passage presented the following application for the sidewalk program

Debra K. Johnigk, 1007 Cutright cost $450.00, city share $360.00.

she stated that with this application the balance in the program is $1,881.60. She reminded the

committee that $5,000.00 was used by the Superintendent of Public works to pay for city sidewalk to be

repaired. The consensus of the committee was to recommend to the city council on November 13 that

the application be approved.

High Usage Waivers

Office Manager Passage presented a high usage waiver request from Beau Ledbetter. She stated it was

for 314 Hilda Ct., which is daughter lives in. The high usage was for 8/2/17 to 9/5/17 and 17,810 cubic

feet was used. City’s cost was $150.51. Following the formula their average usage was 140 cubic feet

at a cost of $8.36. (150.51 – 8.36 =142.16 excess water x 40% sewer charge =56.86 amount to

considered to waive). Manager Passage stated that Superintendent Sutherland investigated and found

stool leaking and shut water off to stool. Alderman Hughes questioned when the usage occurred. He

stated that this was neglect and recommended that no waiver be issued. The other two committee

members agreed. Office Manager Passage Advised that the form was turned in on October 28 and this

was the first meeting since that date.

alderman Hughes stated that the property owner should be present so the committee could ask

questions. Office Manager Passage advised the committee that the requirement of being present had

not been discussed and questioned if this would be a new requirement. Alderman Jenkins asked if

the superintendent does an investigation. Superintendent Sutherland stated that he investigates each

high usage request. After some discussion, Alderman Hughes stated he would withdraw his

recommendation to deny, however; the other two committee members stated they would not.

alderman Jenkins suggested that it be tabled. Chairman Gould stated that we could table it to allow the

property owner to be present. The consensus of the committee was to change from denying the

request to tabling the request.

Office Manager Passage presented a high usage waiver request from Murphy’s U- Store It, Peggy

Murphy. She stated it was for 200 S. Fourth St. The high usage was for 9/5/17 to 10/3/17 and 1155

cubic feet was used. City’s cost was $24.93. Following the formulas their average usage was 67 cubic

feet at a cost of $5.50. (24.93 – 5.50 = 19.43 excess water x 40% sewer charge = 7.77 amount to

considered to waive). Manager Passage stated that Superintendent Sutherland investigated and found

nothing wrong. He said there is a hose bib at close to the parking lot of gas station that would be

accessible to others to use as there is no shut off. Alderman Sharp recommended that the $7.77 be

waived. Alderman Hughes stated that the Superintendent needs to make sure they put in the shut

off so this won’t happen and agreed to waive. The consensus of the committee was to waive the $7.77.

Office Manager Passage presented a high usage waiver request from Robert Ohlmann, 1029 Santa Fe.

she stated that there were actually three months that was high, and requested the committee to advise

her as to what month to base the waiver on. Alderman Sharp stated the highest month. She advised

the highest month was 8/3/17 to 9/06/17 and 771 cubic feet was used. City’s cost was $19.35.

following the formulas their average usage was 224 cubic feet at a cost of $10.27. (19.35 – 10.27 =

9.04 excess water x 40% = $3.63 amount to considered to waive). Manager Passage stated that

Superintendent Sutherland investigated and found float in stool was adjusted. The consensus of the

Committee was to waive the $3.63.

Office Manager Passage ask the committee to verify that the new requirement for a high usage waiver

to be consider would be that the property owner or representative for the property owner must

be present at the meeting when the request is presented. Alderman Hughes stated that he felt

they should be so the committee could ask any questions. The consensus of the committee was

that all future requests the property owner or representative must be present at the committee

meeting inorder for the request to be considered.

Backhoe Repair

Superintendent Sutherland advised the committee that the city leases the backhoes. He stated that

the backhoes are out of warranty and per the lease the city is responsible for all repairs. The backhoe

that the city uses at the drop off site is in need of repair. He stated that he needs to have a Turbo

gasket kit installed at a cost of $1,281.45, which the city mechanic will install. He stated that hopefully

this would fix the problem, however if it does not the Martin Equipment would have to run a diagnostic

on the backhoe and it may have a dusted cylinder, which could mean that the engine would need

replaced. The consensus of the committee was to seek approval to purchase the turbo gasket kit

at a cost of $1,281.45, at the November 13 council meeting.

Concrete Work

Superintendent Sutherland stated that he has four places where sidewalk has been removed due

to water or roadwork issues and the sidewalk needs to be replaced. He said he has a quote

from Engbrecht in the amount of $3,470.00 and he has enough in the budget to cover the expense.

The consensus of the committee was to present the quote to council November 13 for approval.

Project Update

Engineer Coulter stated that he has received the invoice for spray patching and it will be presented

to council for approval.

Engineer Coulter informed the committee regarding a grant opportunity through Illinois Transportation

Enhance Program, regarding marking the streets as shared lanes for bicycles. The committee discussed

the deadline for the Illinois Enhancement Transportation Program and agreed that they would like to

apply for a grant to complete striping for bicycles on the route previously discussed at council. This

route would include Second Street, Truitt Ave, Bradley Ave and Cloverdale Ave. The topic will be

discussed at council. It is anticipated that the grant amount may be 25,000 to 30000 depending on the

final scope. The grant is 80% federal and 20% local if successful. After discussion regarding

the city’s share of the grant, the committee with bring to council a recommendation to have the

engineer submit a grant application.

Office Manager Passage presented a request from Audrey Burdick requesting that a street light be

installed on the North side of Truitt at the corner of Truitt and Finney. The committee referred

the request to the Superintendent of Public works for review and recommendation.

Office Manager Passage presented a request from Patty Pierson requesting that a no trucks allowed sign

be placed on Route 29 (Fourth Street) at Gail Street. The committee referred the request to

the City Engineer and the Superintendent of Public Works to check with I.D.O.T. as it would be

in their right-of-way.

Alderman Hughes asked if there is a schedule for sweeping Second Street in the downtown area.

Superintendent Sutherland stated it is hard to make a schedule. He sweeps the problem areas first.

He does sweep the downtown before any event and has not had any issues.

Superintendent Sutherland advised the committee that he would need to replace the fire hydrant

on Fifth street by St. Edwards School. It is an old fire hydrant that cannot be repaired. The cost

is $1,050.00 and he has the money in the budget. The consensus of the committee was to seek

approval for the purchase at the November 13, council meeting.

There being no further business the meeting adjourned at 5:25 p.m.

http://www.cityofchillicotheil.com/110817.highusage.pdf