Peoria Standard

City of Chillicothe Public Works Committee met Dec. 6.

Here is the minutes provided by the Committee:

The Public Works Committee met on December 6, 2017, at 4:30 p.m., in the Council chamber at City.

Present: Chairman Gould, Alderman Hughes, Alderman Braun, Alderman Jenkins, Mayor White, City Engineer Coulter, Superintendent Sutherland, Office Manager Passage

Chairman Gould called the meeting to order. Chairman Gould stated that he would like to discuss the High usage waiver request first as Jennifer Perrault is present regarding said request.

High Usage Waiver Requests 

A discussion was held regarding whether to consider waiving a second month usage. Ms. Perrault stated that they did not have the money to fix the problem immediately. Office Manager Passage stated that she received the paperwork from the Superintendent stating that the committee waived $17.84 of the charge that was billed October 2017. She explained that the Nov. bill was also high and should the committee consider waiving a portion of that bill the amount would be $12.40. She also advised the committee that her Dec. bill would also be higher than her average. Chairman Gould stated that since the Sanitary District has not given a decision to waive any amount on the October 2017 bill the committee should not waive any additional amount. He stated that should the Sanitary District not waive any from the first high billing they won’t waive any on the second, therefore the city should not waive any additional amount. The consensus of the committee was to have Ms. Perrault wait to see what the decision is from the Sanitary District before additional consideration is given.

2018 Motor Fuel Tax General Maintenance Resolution 

City Engineer Coulter presented information regarding the 2018 Motor Fuel Tax General Maintenance Resolution. The total is $50,000. The consensus of the Committee was to present the Resolution to the City Council on December 11, 2017 for approval.

Honorary Street Sign Policy 

Mayor White explained the purpose of the program and the research that was done. He explained what would happen retroactively as follows: Veterans’ Triangle – Association has paid fee of $100 per sign ($200), which does not cover the City’s cost of initial fee ($500). The Council waived fees to the not-for-profit association. Association has two options: a) pay an additional fee of $150 per sign ($300) to cover the City’s cost and the City’s assumes permanent responsibility, or b) pay an additional fee of $150 per sign to cover the City’s cost and , in 4 years, pay an additional $25 per sign for a five-year extension – forgiving the City waiver of fees. If a sign is damaged, destroyed, or disappears, the association is responsible for maintenance and/replacement, or it will be removed.

Billy Galindo Way – Family has paid $100 per sign ($200), which does not cover the City’s cost of the initial fee ($500). Family should pay an additional $300 to cover the City’s cost then, in 4+ years they have two options: a) pay an additional fee of $25 per sign to have each sign remain for another 5 years, or b) remove and take possession of the signs. If a sign is damaged, destroyed, or disappears, the association is responsible for maintenance and/replacement, or it will be removed.

Alderman Hughes stated that he feels that they should not have to pay any additional fee.

A discussion ensued regarding the old policy and the new policy. The Mayor stated that the Galindo Family could stay under the old policy, which would mean that in one year the sign would be removed or they could make application under the new policy or they could pay an additional $300 to bring them under the new policy and the sign would remain for five years.

Project Update 

Nothing to report

OLD BUSINESS 

Sidewalk Cloverdale Subdivision 

This is in process. Natalie Colgan is in the process of getting signatures.

Public Works Building 

The Mayor reported that the he and the Superintendent will be working on this through the winter months.

Goldberg Request for Three Sisters Park 

Superintendent Sutherland reported that the public works department has finished their portion of the road work. The city was responsible of working to help establish the roadway and hauling of gravel.

Public Comment 

Alderman Jenkins stated that he had received a complaint regarding the docks. The complaint was that someone trying to take their boat in or out did not have dock space to dock so they could go get their vehicle. He suggested that a portion of the dock be striped to identify an area for loading and unloading. Superintendent Sutherland will look at the dock.

Alderman Hughes stated that there should be a stop sign at David and Stanley. After discussion this will be referred to public safety as an ordinance change will be necessary.

There being no further business the meeting adjourned at 5:10 p.m.

http://www.cityofchillicotheil.com/120617.honorarystreetsign.pdf