Chillicothe City Council met February 12.
Here is the minutes provided by the Council:
The City Council of the City of Chillicothe, Peoria County, Illinois, met in Regular Session February 12, 2018 at 7:00 p.m. Mayor Donald Z. White called the meeting to order at 7:00 p.m.
The Pledge of Allegiance, to the Flag of the United States of America, was recited.
Chairman White directed Clerk Hurd to take roll.
Present: Mayor Donald Z. White
City Clerk Margaret Hurd
City Treasurer B.L. Bredeman
Aldermen: Dean Braun, Danny Colwell,
Patricia Connor, Dennis Gould,
Michael Hughes, Jeffrey Jenkins
Gary Sharp, James Thornton
Also Present: City Attorney Michael Seghetti
City Engineer Ken Coulter
Office Manager Denise Passage
Superintendent of Public Works, Shawn Sutherland
Fire Chief Jim Benisch
Police Chief Scott Mettille
Economic Development Director Rachael Parker
Absent: None
Chairman White declared a Quorum present.
The Minutes of the Regular Council Meeting held on January 22, 2018, were presented. Motion Alderman Colwell, second Alderman Jenkins that the Council dispense with the reading of the Minutes of the January 22, 2018 Regular Council Meeting and approve the Minutes as presented. Motion carried via voce vote.
Clerk Hurd read a letter of resignation from Lowell Bennett dated January 24, 2018 resigning from the Chillicothe Marketing and Tourism Commission.
Clerk Hurd presented the following reports:
City Treasurer’s report dated January 31, 2018 Budget Comparison report for month end January 2018 as submitted by Bookkeeper Carr City collector’s report for month end January 2018 City Engineer report dated February 11, 2018
Clerk Hurd presented the following committee minutes:
Public Works – February 7, 2018 Cemetery and Parks – January 24, 2018 Public Safety - February 6, 2018 Economic Development - January 24, 2018 and February 7, 2018
Motion Alderman Gould, second Alderman Colwell that the communications as presented by Clerk Hurd be placed on file. Motion carried via voce vote.
Chairman White announced there will be a hearing on the FLM case 10:00am Wednesday, February 14 at the Peoria County Court House.
Chairman White announced that a Committee of the Whole will be held on Monday, February 19, 2018 at 6:00pm.
Motioned Alderman Colwell, second Alderman Jenkins that the communications from the Mayor be placed on file. Motion carried via voce vote.
Committee communications were as follows: Economic Development Committee - Alderman Colwell announced that the city has received 10 proposals to review for the 4th Street improvements PUATTS grant. Public Safety Committee - Alderman Hughes announced that the fire department will be using certain city properties for training purposes as agreed upon by the Public Safety Committee.
Chairman White asked if there was anyone with business concerning city government. There were none.
Motion Alderman Thornton, second Alderman Gould that the bills as presented be paid and the payrolls and transfers be approved.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Colwell, second Alderman Hughes the Council concur with the Mayoral appointment of Jim Benisch to the Plan Commission to fill the unexpired term of Mike Denzer. (Term 2018). Motion carried via voce vote.
Motion Alderman Connor, second Alderman Gould the Council concur with the Mayoral appointment of Patti Pierson to the Marketing and Tourism Commission to fill the unexpired term of Lowell Bennett. (term 2018)
Motion carried via voce vote.
Motion Alderman Colwell, second Alderman Jenkins that the council approve expenditure in the amount of $1,200.00 for City Advertisement to be placed in event booklet. Payable to the St. Jude Brad Wallin Tournament. Payable from General Fund.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None Chairman declared motion carried.
Motion Alderman Colwell, second Alderman Hughes that the council approve Ordinance No. 18-02-02, an Ordinance approving an amendment to the Rural Peoria Enterprise Zone Designating Ordinance within the City of Chillicothe and its intergovernmental agreement.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared Ordinance No. 18-02-02 passed and signed the same.
Alderman Colwell withdrew agenda item: Ordinance rezoning 7 acre parcel Stillwater Dr. – Riversound.
Motion Alderman Colwell, second Alderman Hughes the Council approve Ordinance No. 18-02-03, an Ordinance rezoning the property located at 112 Pine, 917 First, 911 First and 105 Walnut from R1 to R3.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared Ordinance No. 18-02-03 passed and signed the same.
Motion Alderman Colwell, second Alderman Sharp that the Council approve Ordinance No. 18-02-04 an Ordinance approving a redevelopment agreement between the City of Chillicothe and 3 Diamond Development (3DD). Payable from TIF Plaza. Chairman White recognized Dan Kramer, attorney for 3 Diamond. Mr. Kramer introduced Jane Genzel, Executive Director of the Peoria Opportunities Foundation. Mr. Kramer and Ms. Genzel thanked the council for their support for the project.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared Ordinance No. 18-02-04 passed and signed the same.
Motion Alderman Colwell, second Alderman Sharp that the council approve an Intergovernmental Agreement between the City of Chillicothe and the Chillicothe Park District. Regarding the annexation of property.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Colwell, second Alderman Gould that the Council approve an advance expenditure of $644.79 for Rachael Parker to attend a Grant Writing USA Class, February 15 and 16 in Springfield, IL hosted by the Sangamon County Sheriff’s Office. Payable from the TIF Plaza Fund.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Colwell, second Alderman Sharp that the council post an ad in the Peoria Journal Star for request for bids to acquire from the City of Chillicothe property located at 1807 N Finney St., Chillicothe, IL. The minimum purchase price for the property will be set for $6,000.00. Bids should be submitted in writing to the Office of the City Clerk, 908 N Second Street, Chillicothe, IL 61523, between the hours of 9:00am and 3:00pm on or before March 22, 2018. Bids should specify the proposed purchase price and the details of the proposed demolition of renovation of the building. Motion carried via Voce Vote.
Motion alderman Colwell, second Alderman Jenkins that the Council approve an expenditure in the amount of 42,030.11 payable to Flexi Snake for reimbursement of façade improvements (completion of signage). Payout will be made upon completion of the work a presentation of paid receipts. Payable from the Central TIF Business.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None Chairman declared motion carried.
Motion Alderman Hughes, second Alderman Sharp that the Council approve an expenditure of $5,185.25 payable to Ray O’Herron, for the purchase of five (5) Rifles with accessories. Payable from the Police Protection Fund. Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould,
Hughes, Jenkins, Sharp, Thornton
Nays: None Chairman declared motion carried.
Motion Alderman Hughes, second Alderman Sharp that the Council approve an expenditure of $1,169.35, payable to Pro Form Inc. for the purchase of 2500 Traffic Citations and 1000 Vehicle Release Forms. Payable from the General Fund. Roll Call Vote was: Ayes: Braun, Colwell, Connor, Gould,
Hughes, Jenkins, Sharp, Thornton
Nays: None Chairman declared motion carried.
Motion Alderman Hughes, second Alderman Sharp that the Council approve an expenditure of $52,000, payable to Riverside Chevrolet, for the purchase of two 2016 Chevrolet Impala Police Vehicles. Payable from the Police Protection Fund. Discussion ensued. Alderman Hughes motioned to amend the motion as follows: Council approve a total expenditure of $52,000.00 payable to Riverside Chevrolet and Blankenship Visual for the purchase and equipment of two 2016 Chevrolet Impala Police Vehicles. Alderman Sharp seconded the amendment. Roll Call Vote was: Ayes: Braun, Colwell, Connor, Gould,
Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Hughes, second Alderman Connor that the Council approve the Not For Profit Special Event Applications, submitted by Mike Domico, St. Edwards Catholic Church & School, as follows:
Annual Auction April 14, 2018 5:30 p.m. – 11:00 p.m.
Trivia Night Feb. 24, 2018 6:30 p.m. – 9:30 p.m.
Trivia Night Mar. 24, 2018 6:30 p.m. – 9:30 p.m.
Motion carried via Voce Vote.
Motion alderman Hughes, second Alderman Gould that the Council waive the $100.00 fee for each Not for Profit Special Event Application submitted by Mike Domico, St. Edwards Catholic Church, for a total of $300.00. Roll Call Vote was: Ayes: Braun, Colwell, Connor, Gould,
Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Hughes, second Alderman Braun that the Council approve the request to have two officers attend the Patrol Rifle Instructor training and one officer to attend the Taser CEW Instructor Re-certification. Motion carried via Voce Vote.
Motion Alderman Connor, second Alderman Jenkins that the Council approve the expenditure of $350.00 for the buy Back of cemetery grave space Section 17, Lot 10, SE. Payable to Sue (Braun) Hoffman. Payable from the General Fund. Roll Call Vote was: Ayes: Colwell, Connor, Gould,
Hughes, Jenkins, Sharp, Thornton
Nays: None
Abstain: Braun Alderman Braun stated his reason for abstention was family related.
Chairman declared motion carried.
Motion Alderman Colwell, second Alderman Hughes that the Council approve the amended Supervisor Wage and Benefit Policy as presented. Motion carried via Voce Vote.
Motion Alderman Gould, second Alderman Hughes that the Council approve an expenditure not to exceed $8,500.00. Payable to Martin Equipment for the repair of the John Deer Backhoe. Payable From the Road & Bridge Fund and the Water/Sewer Fund.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Colwell that the Council approve the lease agreement between the City of Chillicothe and Martin Equipment for the leasing of two John Deere Backhoes at a cost of $19,802.00 per year for 5 years with 1500 hours and authorize the Mayor to sign said agreement.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Hughes that the Council approve an expenditure of $1,497.20, payable to Carroll Heating & Air, for the replacement of the ventilation fans in three lift stations. Payable from the Water/Sewer Fund. The contractor on this project must pay the “prevailing rate of wages” as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Colwell that the Priority one Road & Bridge project Dump Truck Maintenance be approved as a project and approve an expenditure of $2,323.00 payable to Meister Shane for the installation of a bed liner for one dump truck and $500.00 Payable to Koenig, Equipment, for the replacement of a hydraulic motor. Payable from the Road & Bridge Fund.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Hughes that the Council approve an expenditure of $3,275.03, payable to Clark, for the purchase of 55 gallon drum of Mosquito Spray. Payable from the Road & Bridge Fund.
Roll Call Vote was:
Ayes: Braun, Colwell, Connor, Gould, Hughes, Jenkins, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Alderman Gould notified all council members that they should have received a copy of the Moffitt Street drop off schedule for 2018. The drop off will open on Wednesday, March 21 and close Wednesday, November 28, 2018, He stated that there will be a donation box at the drop off so citizens can make a donation.
Motion Alderman Gould, second Alderman Sharp that the Council approve the High Usage Waiver Policy as submitted. Motion carried via Voce Vote.
Chairman White announced that there being no further business the Council meeting adjourned at 7:42 p.m.
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