City of Havana Council met April 17.
Here is the minutes provided by the Council:
The City Council met in Regular Session in the Council Chambers. Mayor Brenda Stadsholt called the meeting to order at 7:00 p.m.; City Clerk Marty Balbinot called the roll and the following Alderpersons answered to their names: Portia Brown, Bob Cooper, Randy Bell, Andrew French, Charles Campbell, James Stroh, Becky Chaney and Ross McDowell. A quorum was present. Meeting was taped. City Attorney Blake Lindner was absent. Attorney Zach Bryant was present due to the absence of City Attorney Blake Lindner.
The Pledge of Allegiance to the Flag was repeated by City Officials and Guests.
Public Comment # 1
Discussion: None
Action Taken: None
Approval Of Minutes:
Discussion: None A
Ction Taken: None
Treasurer’s Report Discussion: Mayor Stadsholt asked for any questions regarding the Treasurer’s Report.
Action Taken: There being none, a motion was made by Bell, seconded by Chaney, to approve the Treasurer’s report by the following vote: Voting Yes: Brown, Cooper, Bell, French, Campbell, Stroh, Chaney and McDowell Voting No: None
Finance Report Discussion: Mayor Brenda Stadsholt asked for any questions regarding the Finance Report.
Action Taken: There being none, a motion was made by Chaney, seconded by Stroh, to approve the Finance Report. Motion passed by the following vote: Voting Yes: Brown, Cooper, Bell, French, Stroh, Chaney and McDowell Voting-No: None
Mayor’s Report Discussion: Mayor Stadsholt requested a motion to approve the Letter of Intent from CliftonLarson Allen to perform the FY 17-18 Annual Audit at an approximate cost of $45, 900.
Action Taken: Motion made by Alderperson Bell, seconded by Alderperson Brown, to approve the Letter of Intent for the FY 17-18 Annual Audit by CliftonLarsonAllen at an approximate cost of $45,000. Mayor Stadsholt asked if there were any questions of discussion needed, there being none the motion passed by the following vote: Voting Yes: Brown, Cooper, Bell, French, Campbell, Stroh, Chaney and McDowell Voting-No: None
1. A presentation was made by Josh Mercer from WIRC regarding the WIRC Public Infrastructure Grant Application.
2. A request was made by Ice Guys Inc. to use more of the space allocated to them in the parking= lot owned by the City at the VFW. They will be bringing in a larger ice machine due to high volume of sales.
3. Congratulations were extended to Sgt. Rod Boggs for his 30 years of service to the Havana Police Department. Chief Hindahl accepted his award in his absence.
4. There will be a Special City Council meeting held on Wednesday, April 25th, 20178 at 6:00 p.m. at City Hall.
5. Thank you to Alderpersons Chaney, Stroh and Bell for attending the 353 Coffee Meetings.
6. Fulton/Mason Child Abuse Prevention Month is June. There will be an event on June 17th, where a proclamation will be read.
7. There will be a Public Open House at the City Center on April 20th, 2018 from 10:30 – 11:30 a.m.
8. The Prom Committee has asked to use the City Center for pictures on the day of prom if the weather is inclement.
9. Sunday, June 6th, 2018 there will be a School Appreciation Day at Grace Baptist Church at 10:30 a.m.
10. The Havana Nazarene Church will be building a new church on Route 136 and the daycare ran by Amber Sarnes will be taking over the present church building.
City Clerk’s Report Discussion: None
Action: None
City Treasurer’s Report Discussion: None
Action Taken: None
City Attorney's Report Discussion: None
Action Taken: None
Economic Development Report Discussion: None
Action Taken: None
Public Works Director’s Report Discussion: None
Action Taken: None
Police Chief’s Report Discussion: Police Chief Jerimiah Hindahl reported to the Council that Tele communicators Week had been celebrated last week and he thanked them for all their hard work.
Action Taken: None
Fire Marshal’s Report Discussion: None
Action Taken: None
Farnsworth Engineering Group Discussion: Gary Davis from the Farnsworth Group reported the following:
1. He admired how EDC Ron Hills was keeping in touch during his illness.
2. Phase II Business Park Project is back on track after having to do an archeological study.
3. Costs for the water tank will be passed along at a set rate.
4. The Downtown Corridor project has been well received. 5. In reference to the presentation made earlier regarding the Infrastructure Grant, he said there were also funds available possibly through the IEPA.
Action Taken: None
Committees
Finance & Purchasing Discussion: Alderperson Bell made a motion, seconded by McDowell, to approve payment to Sunrise FS in the amount of $19,862.53 for the Municipal Sales Tax Rebate for the period of January – April 2017 per agreement.
Action Taken: Mayor Stadsholt asked if there were any questions or discussion needed, there being none the motion passed with the following vote: Voting Yes: Campbell, Stroh, Chaney, McDowell, Brown, Cooper Bell and French Voting No: None
Discussion: Alderperson Bell made a motion, seconded by Alderperson Chaney, to approve payment to Sunrise FS in the amount of $19,862.54 for the Non-Home Rule Sales Tax Rebate for the period of January – April 2017 per agreement.
Action Taken: Mayor Stadsholt asked if there were any questions or discussion needed, there being none the motion passed with the following vote: Voting Yes: Stroh, Chaney, McDowell, Brown, Cooper Bell, French and Campbell Voting No: None
Discussion: Alderperson Bell made a motion, seconded by Brown, to approve payment to Sunrise FS in the amount of $15,372.90 for the Municipal Sales Tax Rebate for the period of May - August 2017 per agreement.
Action Taken: Mayor Stadsholt asked if there were any questions or discussion needed, there being none the motion passed with the following vote: Voting Yes: Campbell, Stroh, Chaney, McDowell, Brown, Cooper Bell and French Voting No: None
Discussion: Alderperson Bell made a motion, seconded by Alderperson Chaney, to approve payment to Sunrise FS in the amount of $15,372.88 for the Non-Home Rule Sales Tax Rebate for the period of May - August 2017 per agreement.
Action Taken: Mayor Stadsholt asked if there were any questions or discussion needed, there being none the motion passed with the following vote: Voting Yes: McDowell, Brown, Cooper Bell, French, Campbell, Stroh and Chaney Voting No: None
Discussion: Alderperson Bell made a motion, seconded by Brown, to approve payment to Sunrise FS in the amount of $17,109.27 for the Municipal Sales Tax Rebate for the period of September - December 2017 per agreement.
Action Taken: Mayor Stadsholt asked if there were any questions or discussion needed, there being none the motion passed with the following vote: Voting Yes: Brown, Cooper Bell, French, Campbell, Stroh, Chaney and McDowell Voting No: None
Discussion: Alderperson Bell made a motion, seconded by Alderperson Cooper, to approve payment to Sunrise FS in the amount of $17,109.28 for the Non-Home Rule Sales Tax Rebate for the period of September - December 2017 per agreement.
Action Taken: Mayor Stadsholt asked if there were any questions or discussion needed, there being none the motion passed with the following vote: Voting Yes: Cooper Bell, French, Campbell, Stroh, Chaney, McDowell and Brown Voting No: None
Health & Sanitation Discussion: None
Action Taken: None
Licenses, Ordinances & Legal Discussion: None
Action Taken: None
Personnel Discussion: Alderperson Brown announced that Police Chief Hindahl would be giving his quarterly report at a Committee Meeting before the next regular City Council Meeting.
Action Taken: None
Finance & Purchasing Discussion: None
Action Taken: None
Planning Discussion: Alderperson French would like to gauge interest among the employees to see if they would be interested in some type of Wellness Package. ACTION TAKEN: None
Property & Zoning Discussion: None
Action Taken: None
Public Safety Discussion: None
Action Taken: None
Public Works Discussion: Alderperson Charles Campbell made a motion, seconded by Alderperson McDowell, to approve the bid from Brotcke Well & Pump in the amount of $18,720.00 for cleaning one well and inspecting two others.
Action Taken: Mayor Stadsholt asked if there were any questions of discussion needed, there being none the motion passed by the following vote: Vote Yes: Cooper, Bell, French, Campbell, Stroh, Chaney, McDowell and Brown
Public Comment # 2 Discussion: None
Action Taken: None
Adjournment Discussion: Mayor Stadsholt asked for a motion to adjourn at 8:26 p.m.
Action Taken: Motion made by Alderperson McDowell, seconded by Alderperson Chaney, and was approved with the followed vote: Voting Yes: French, Stroh, Chaney, McDowell, Brown, Cooper and Bell Voting No: None
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