City of Chillicothe Public Works Committee met Aug. 7.
Here is the minutes provided by the committee:
he Public Works Committee met on August 7, 2019, at 4:30 p.m. in the Council Chambers at City Hall. Present: Chairman Gould, Aldermen: Hughes, Sharp, Connor, Jenkins, Mayor White, Attorney Seghetti, City Engineer Coulter, Superintendent Sutherland, Office Manager Passage
Chairman Gould called the meeting to order at 4:36 p.m.
PUBLIC COMMENT
Mike Contratto of 1138 Cedar Ct., Chillicothe addressed the committee. He presented a statement that he requested to be placed with the minutes. Statement is attached. He gave an overview of the statement regarding mosquito spraying and his concerns. He asked the committee to consider not spraying for mosquitos when there is not a reason to spray and to look into a risk assessment. A discussion ensued regarding the spraying of mosquitos and the threat of west nile and other diseases potentially spread by mosquitos.
After discussion, the Mayor recommended that the Superintendent contact the Illinois Municipal League Risk Management Association to obtain more information and bring it back to the committee and or city council. Chairman Gould stated that he was in agreement with the recommendation.
WATER PAYMENT 1520 FIFTH
Robert Bushell of 18947 Old Galena Rd., Chillicothe addressed the committee. He stated that he received a water bill for $10.09 and he did not ask for the water to be placed in his name. He is the owner/landlord of this rental house. He stated that the water should have been disconnected when his tenant moved out and when a new tenant moves in it will be there responsibility to establish service.
He also stated he received another statement saying there was $63.40 owed.
Mayor White explained that the city’s procedure when a renter moves from the facility to take a final reading and place the account in the owner’s name. The mayor stated the $10.09 was the owner’s and the $63.40 was his new renters water bill and he received that as the renter was on the shut off, however the $63.40 has been paid by the renter.
Attorney Seghetti explained that the $10.09 is from April 1 to April 12, as 18 cubic feet of water was used and at that time the water was in the owner’s name. He also stated that taking a final reading was a procedure and should the owner want the water disconnected then he should submit a written request for all his properties upon a renter moving that the water department disconnect service instead of taking a final reading. He did advise Mr. Bushell that there is at this time $15.00 reconnection fee that will be charged to connect service. Mr. Bushell acknowledged he would submit a request in writing and advised that his new tenant would be responsible to have the service connected.
Mayor White recommended that the $10.09 be waived. The consensus of the committee was to waive the $10.09.
WATER PAYMENT – 1513 FIFTH
Mr. Bushell addressed the committee regarding 1513 Fifth. He stated that he came to city hall on May 15, 2019 to put water service in his name and was advised there was an outstanding bill that he was required to pay.
A discussion was held regarding the time line of events regarding 1513 Fifth.
Mayor White recommended to the Chairman of the Committee that the city’s portion of the bill, which is $271.97 be brought to the city council to be waived. Alderman Hughes stated that Mr. Bushell would have to go to Sanitary District to see if they would waive their portion, which is $183.59.
Attorney Seghetti stated that the water should remain off until an agreement is reached. The consensus of the committee was to present to the city council to waive the city’s portion of $271.97.
Mayor White stated that the Judicial Committee would review the ordinance regarding water collections at their meeting on August 14.
Mr. Bushell asked the committee what they would do for the lost rent and mowing he has incurred. Mayor and attorney replied nothing.
BUDGET REVIEW
Superintendent Sutherland stated the Road & Bridge budget for expenses are at 22.30%, Water expenses are at 21.41% and Sewer expenses are at 25.76%. He stated his budgets are in the correct range at this time.
HIGH USAGE WAIVERS
Nothing to report
SIDEWALK PROGRAM APPLICATIONS
Office Manager Passage presented one application for the sidewalk program.
CD Reed, 1109 Fletcher, total cost $1,180.00, cost to city $944.00.
The consensus of the committee was to present the application to the City council for approval.
PPUATS – FUNDING AGREEMENT
Office Manager Passage presented the Invoice from Tri-County Regional Planning Commission for the annual Joint Funding Agreement PPUATS. The cost is $2,329.00. Engineer Coulter explained that they help with grants. The consensus of the committee was to present the invoice for payment with authorization for the Mayor to sign the agreement at the August 14, 2019 council meeting.
BOAT DOCK REPAIRS
Office Manager Passage stated that the Superintendent of Public Works turned in the estimates for the repair of the boat docks and fence due to the flooding. The cost estimates were as follows:
Shore Master for floats $ 796.00
Hagerty Steal for aluminum material $1,324.52
Hohulin for fence repairs $6,380.27
Diversified Dock Work and Welding, Inc $20,000.00 ( not to exceed)
Office Manager Passage stated that we do have the docks and fence on the insurance, however; flood claims are subject to a $25,000.00 deductible.
Superintendent Sutherland stated that it took him awhile to find someone who can work on the docks and the not to exceed labor is because they are coming from Minnesota. He is seeking a not to exceed expenditure of $29,000.00 and will update the committee of the actual cost. The consensus of the committee was to bring the request to the city council for approval.
PROJECT UPDATE
City Engineer Coulter stated that the overlay program should start on Monday, and the patching should start on Friday.
Superintendent Sutherland stated that he has two water valves that he needs to install. Last year he had some replace and it is a continuation of that program. The cost is $12,600.00 with Hoer Construction to purchase and install the valves. The consensus of the committee is to present to council for approval.
Mayor White stated that Ryan Spains office contacted him and the City of Chillicothe could get a grant for storm water construction.
OLD BUSINESS
City Sidewalk (Grant) Update – Office Manager Passage stated that she contacted Derick Cheek, Illinois Department of Commerce & Economic Opportunity regarding the status and was advised we should be receiving the agreement to sign in a couple of weeks.
SUMMARY
Council Agenda Items:
Water Payment 1513 Fifth
Sidewalk Program Application
PPUATS Funding Agreement
Boat Dock Repairs
Valve Replacement
Chairman Action – Nothing
There being no further business the meeting adjourned at 5:37 p.m.
http://www.cityofchillicotheil.com/080719.bushell.contratto.pdf
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