Peoria Standard

County of Woodford County Offices Committee met Aug. 13.

Here is the minutes provided by the committee:

1. Call to Order 

2. Roll Call - Russ Cotton (ch), chuck Nagel, Emily Barker, Jason Spence al present. Dan Steffen is excused. 

3. Approval of Minutes

a. Approval of July 16, 2019 special meeting minutes Motion to approve July 16, 2019 minutes made by Nagel, seconded by Spence. Motion passed.

4. Public Input

Hillary Aggertt – Woodford County Health Department. Ms. Aggertt spoke about an upcoming Healthy Eating event. The event is walking 208 miles in 8 weeks. The event starts September 1st and participants can sign up through the website at https://tricountytrek.walkertracert.com. Registration fee is $20. Prizes will be awarded for first to complete, the most steps, and several other random drawings. \

5. Appointments

It was explained that these appointments were approved at CP&Z. According to Board rules, all appointments, except those to the Health Insurance Committee go through County Offices.

a. Appointment of Ansel Burditt as an alternate member to the Zoning Board of Appeals to fill the expired term of Curtis Heilman for a 5 year term expiring August 1, 2024. 

Motion to appoint Ansel Burditt as an alternative member to ZBA made by Spence, seconded by Nagel. Motion passed.

b. Appointment of Martin Clinch as a Regular member to the Zoning Board of Appeals to fill the expired appointment of James Losher for a 5 year term expiring August 1, 2024 

Motion to appoint Martin Clinch as a regular member to ZBA made by Spence, seconded by Barker. Motion passed.

c. Appointment of Kim Holmes as Chairman of the Zoning Board of Appeals for the remainder of her 5 year term expiring August 1, 2022. 

Ms. Holmes refused this appointment. No action was taken, 

6. Approval of Claims

a. County Clerk 

Motion to approve August claims made by Nagel, seconded by Spence. Motion passed.

b. County Board Per Diem 

Two per diem claims were submitted. One for Mr. Nagel, one for Mr. Kempf. Motion to pay the per diem claims made by Barker, seconded by Spence. Motion passed. 

7. Unfinished Business

a. Codification 

State's Attorney Minger is still working on this. This will be moved to next month to discuss.

b. Discussion/action on Granite 

At this time the committee does not want to take any action on Granite. The committee will wait until the issues with IT are settled before they make a decision.

c. Discussion/action on mandatory classes policy changes 

The committee is okay with the verbiage. Motion to put the mandatory class policy in the policy manual and pass to full board made by Nagel, seconded by Barker. Discussion on making sure the policy meets the GATA requirements. Motion passed.

d. Strategic Planning 

This will be discussed next month.

e. Take Cover and Evacuation for County Employees 

The Courthouse held a fire drill and a shelter in place drill last month. The sheriff's department is working on an intruder policy. This will be presented at a later date. 

8. New Business

a. Discussion and approval of Meraki contract renewal 

The committee look at quotes for a 1, 3, and 5 year contracts. The 5 year is cheaper than the 3 year contract. Discussion on what Meraki is. Motion to purchase a 5 year contract made by Spence, seconded by Barker. Motion passed.

b. Discussion and approval of Sophos (anti-virus) contract renewal 

A one and three year contract were presented. Motion to purchase a 3 year contract made by Nagel, seconded by Spence, Motion passed.

c. Approval of Resolution 2018-19 #64 Increasing the Salary of the Woodford County Public Defender 

The State's Attorney salary was raised per statute. The Public Defender's salary has to be a percentage of the State's Attorneys. Motion to approve resolution 2018-19 #64 made by Spence, seconded by Barker. Motion passed.

d. Approval of Ordinance 2018-19 #18 Granting Text Amendment to the Circuit Clerk Fees 

Last month an ordinance was passed regarding the Circuit Clerk fees. That ordinance was written from recommendations from the state. However, we are not an arbitration county, therefore that language needs to be removed from the ordinance. The law library fund was also omitted. This ordinance removes the arbitration fee and adds in the law library fee. It was asked if the fees follow the new fee schedule, which they do. Motion to approve ordinance 2018-19 #18 made by Nagel, seconded by Barker. Motion passed.

e. Space in annex 4 for Child's Advocacy Center 

The Child Advocacy Center needs to have four rooms - a waiting room, a conference room, an interview room, and an observation room. We currently rent space for the Center from the Farm Bureau Building. With the changes in the fee schedule, and waivers, the fund will not receive the revenue that it has been receiving. It was suggest that the Center be moved to annex 4. There is space in annex 4 and the Sheriff has budgeted for the Center to move to annex 4. We share resources for the Center with Tazewell County. The ad hoc committee was on board with the move. Discussion on how this move fits into the long range goals for space.

f. Motion to approve Election System & Software, LLC Ballot on Demand System,

Ongoing License, Maintenance, and Services Agreement 

Motion made by Nagel to approve the election system agreement, seconded by Spence. The election equipment is getting older, so the agreement is for only one year, Motion passed.

g. County Credit Card 

We had to take over our domain name. We have to pay for those names with a credit card, they will not bill us. In the past the county has used the sheriff's credit card when needed. This card would fall into the audit and all receipts will be approved by the board. The sheriff stated that Office 365 may not bill us, and it would have to be paid by credit card. The sheriff does not want to tie the sheriff's credit card up every month with money to pay Office 365. Discussion on where the card would come from. It was decided that it would be best to use Morton Community Bank. This card could also be used to hold hotel reservations for conferences. We would need a policy to cover the credit card. It was decided that the sheriff would share his credit card policy with the board office, and it would be reviewed next month. This item will be held over till next month for any action. 

9. Budget 

10. Other 

11. Executive Session (if necessary) 

12. Any action coming out of Executive Session 

13. Adjournment

Motion to adjourn made by Spence, seconded by Barker. Motion passed.

Meeting adjourned at 4:44 pm.

https://www.woodford-county.org/AgendaCenter/ViewFile/Minutes/_08132019-964