City of Fairfield City Council met July 8.
Here is the minutes provided by the council:
Council-Manager Briefing
A. 6:00 PM - Municipal Building Security
Mayor Miller called the briefing to order at 6:00 PM. Councilmembers present: Leslie Besl, Craig Keller, Debbie Pennington, Tim Abbott, Ron D'Epifanio and Bill Woeste. Councilmember Chad Oberson arrived at 6:40 PM.
Staff members present: Mark Wendling, Dan Wendt, Scott Timmer, Carol Mayhall, Steve Wolterman, Dave Butsch, Brian Roase, Greg Kathman, Steve Maynard, Matt Young, Tiphanie Howard and Alisha Wilson.
City Manager Mark Wendling presented a brief overview of the building security update plan for the Municipal Building and Annex Building. He indicated that it would be a couple of years to finalize the plans, however, with Council approval, he would like to move forward on the first steps this year. Council agreed that the plan should move forward and the building security should be updated. The briefing moved to Council Chambers at 6:30 PM.
B. 6:30 PM - Animal Control Review
City Attorney Steve Wolterman gave an update on the proposed changes to the Animal Control Ordinance. The changes will bring the city's ordinance in line with the state revisions. Most notably, it will remove the breed-specific ban on pit bulls and replace it with a vicious dog definition.
Business Meeting Call to Order
Mayor Miller called the Regular Meeting to order at 7:00 PM.
Prayer/Pledge of Allegiance
Councilmember Ron D'Epifanio led in prayer and Pledge of Allegiance.
Roll Call
Councilmembers present included:
| Attendee Name | Title | Status |
| Ron D'Epifanio | Council Member at Large | Present |
| Chad Oberson | Council Member at Large | Present |
| Bill Woeste | Council Member at Large | Present |
| Leslie Besl | Council Member, 1st Ward | Present |
| Craig W. Keller | Council Member, 2nd Ward | Present |
| Debbie Pennington | Council Member, 3rd Ward | Present |
| Tim Abbott | Council Member, 4th Ward | Present |
| Steve Miller | Mayor | Present |
None.
Executive Session Requests
Councilmember Abbott, seconded by Councilmember Pennington, moved for Executive Session to discuss employment of a public official, purchase of property and imminent court action. Motion carried 7-0.
Special Presentations and Citizen Comments
a. Oath of Office - Sergeants Michael Woodall and Kevin Harrington
Councilmember Ron D'Epifanio administered the Oath of Office for Sergeants Michael Woodall and Kevin Harrington.
Public Hearing(s)
2020 Tax Budget Public Hearing
The 2020 Tax Budget Public Hearing opened at 7:10 PM. There were no public comments. The hearing closed at 7:10 PM.
Approval of Minutes
a. The Regular Meeting Minutes of June 10, 2019 were approved as written and submitted.
OLD BUSINESS AND REPORTS Community & Public Relations Committee
Leslie Besl, Chair; Debbie Pennington, Vice Chair; Craig Keller, Member
Development Services Committee
Bill Woeste, Chair; Tim Abbott, Vice Chair; Ron D'Epifanio, Member
Parks, Recreation and Environment Committee
Craig Keller, Chair; Bill Woeste, Vice Chair; Debbie Pennington, Member
Public Safety Committee
Ron D'Epifanio, Chair; Craig Keller, Vice Chair; Tim Abbott, Member
Public Works Committee
Chad Oberson, Chair; Ron D'Epifanio, Vice Chair; Bill Woeste, Member
Public Utilities Committee
Debbie Pennington, Chair; Chad Oberson, Vice Chair; Leslie Besl, Member
Finance & Budget Committee
Tim Abbott, Chair; Leslie Besl, Vice Chair; Chad Oberson, Member
NEW BUSINESS
Development Services Committee
Bill Woeste, Chair; Tim Abbott, Vice Chair; Ron D'Epifanio, Member
Motion to Read by Title Only
Motion to read two ordinances by title only.
RESULT: CARRIED [UNANIMOUS]
MOVER: Bill Woeste, Council Member at Large
SECONDER: Tim Abbott, Council Member, 4th Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to execute a Community Reinvestment Area Agreement and a Community Reinvestment Area Compensation Agreement, which will provide property tax incentives for Palmer Grant Corporation and Calvary Industries Inc., to include an expansion to its existing facility located at 9233 Seward Road, and declaring an emergency.
Recommendation:
It is recommended that City Council suspend the rules requiring a second and third reading of this ordinance and pass as an emergency.
ORDINANCE NO. 64-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Woeste, Council Member at Large
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Woeste presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Bill Woeste, Council Member at Large
SECONDER: Tim Abbott, Council Member, 4th Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to accept the Quitclaim deed for the acquisition of the property at 5137 Pleasant
Avenue.
ORDINANCE NO. 65-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Woeste, Council Member at Large
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Woeste presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Bill Woeste, Council Member at Large
SECONDER: Leslie Besl, Council Member, 1st Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Public Safety Committee
Ron D'Epifanio, Chair; Craig Keller, Vice Chair; Tim Abbott, Member
Simple Motion: Motion to not request a hearing regarding a liquor permit application in the name of Mihir & Helly Inc. dba Dixie Food Mart, 4825 Dixie Highway, Fairfield, OH 45014 (Permit Class C1, C2 & D6).
Recommendation:
It is recommended that City Council request, by simple motion, that no hearing be held on the liquor permit application in the name of Mihir & Helly Inc. dba Dixie Food Mart, 4825 Dixie Highway, Fairfield, OH 45014 (Permit Class C1, C2 & D6).
SIMPLE MOTION NO. 13-19. APPROVED 7-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ron D'Epifanio, Council Member at Large
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Simple Motion: Motion to not request a hearing regarding a liquor permit application in the name of Five Star Gas Inc., 4600 Dixie Highway, Fairfield, OH 45014 (Permit Class C1 & C2).
Recommendation:
It is recommended that City Council request, by simple motion, that no hearing be held on the liquor permit application in the name of Five Star Gas Inc., 4600 Dixie Highway, Fairfield, OH 45014 (Permit Class C1 & C2).
SIMPLE MOTION NO. 14-19. APPROVED 7-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ron D'Epifanio, Council Member at Large
SECONDER: Chad Oberson, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Public Works Committee
Chad Oberson, Chair; Ron D'Epifanio, Vice Chair; Bill Woeste, Member
Motion to Read by Title Only
Motion to read the following five ordinances by title only.
RESULT: CARRIED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to enter into a three (3) year contract with Geotechnology for Geotechnical and Testing Services and declaring an emergency.
Recommendation:
Based on staff review of the submitted fee structure and staff’s quality based selection review of the firms submitting proposals, it is recommended that City Council authorize the City Manager to enter into a contract with Geotechnology for a period of three (3) years.
ORDINANCE NO. 66-19
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Oberson presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Tim Abbott, Council Member, 4th Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to enter into a contract with Murphy Tractor and
Equipment Company for the purchase of a John Deere 410L Backhoe Loader for the Street
Division.
ORDINANCE NO. 67-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Tim Abbott, Council Member, 4th Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Oberson presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Bill Woeste, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to enter into a contract with Utility Truck Equipment Inc. for the purchase of a Versalift Bucket Truck for the Street Division.
ORDINANCE NO. 68-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Tim Abbott, Council Member, 4th Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Oberson presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to enter into a contract with Henderson Products Inc. for the outfitting of a 2020 International 7400 HV507 4x2 for the Street Division and declaring an emergency.
Recommendation:
It is recommended that the City Council authorize and direct the preparation of legislation authorizing the appropriation of funding in the amount of $78,814 from the Capital Improvement Fund for the outfitting of a International 7400 HV507 4X2 with a Henderson 10’ stainless steel dump body, snow plow hitch, salt spreader, emergency lighting, and hydraulics to be used by the Street Division. It is further recommended that the City Council authorize and direct the preparation of legislation authorizing the City Manager to enter into a contract with Henderson Products Inc., Bucyrus, Ohio for the purchase of this equipment.
ORDINANCE NO. 69-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Oberson presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Bill Woeste, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to enter into a contract with Cargill, Incorporated for the purchase of road salt.
Recommendation:
It is recommended that City Council authorize and direct the preparation of legislation authorizing the City Manager to enter into a contract with Cargill, Incorporated for the purchase of road salt.
ORDINANCE NO. 70-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Oberson presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Chad Oberson, Council Member at Large
SECONDER: Tim Abbott, Council Member, 4th Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Public Utilities Committee
Debbie Pennington, Chair; Chad Oberson, Vice Chair; Leslie Besl, Member
Motion to Read by Title Only
Motion to read one ordinance by title only.
RESULT: CARRIED [UNANIMOUS]
MOVER: Debbie Pennington, Council Member, 3rd Ward
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Pennington presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Debbie Pennington, Council Member, 3rd Ward
SECONDER: Bill Woeste, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to enter into a one (1) year contract extension with City option for two (2) additional one (1)-year terms with LimeCorp, LTD for the transport and disposal of lime residuals from the City's Water Treatment Plant and declaring an emergency.
Recommendation:
It is recommended that City Council authorize the City Manager to enter into a one (1) year contract extension with City option for two (2) additional one (1)-year terms with LimeCorp, LTD for the transport and disposal of lime residuals from the City's Water Treatment Plant.
ORDINANCE NO. 71-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Debbie Pennington, Council Member, 3rd Ward
SECONDER: Chad Oberson, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Finance & Budget Committee
Tim Abbott, Chair; Leslie Besl, Vice Chair; Chad Oberson, Member
Motion to Read by Title Only
Motion to read the following resolution and four ordinances by title only.
RESULT: CARRIED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Resolution adopting the tax budget of the City of Fairfield, Ohio, for the fiscal year beginning January 1, 2020 and submitting the same to the Butler County Auditor and declaring an emergency.
Recommendation:
It is recommended that the City Council hold a Budget Hearing on July 8, 2019 to discuss the 2020 Tax Budget. It is recommended that City Council authorize and direct the preparation of a resolution, and pass the resolution approving the 2020 Tax Budget on July 8, 2019.
RESOLUTION NO. 5-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Abbott presented the first reading of this resolution.
RESULT: CARRIED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to authorize the City Manager to execute a services agreement with CDWG, LLC for Information Technology Hardware Purchase and declaring an emergency.
Recommendation:
It is recommended that City Council authorize the City Manager to execute a services agreement with CDWG for the upgrade of City network data security and backup systems and declaring an emergency. Additionally, it is recommended to prepare the legislation for the a contractual appropriation of $89,500 from the 2019-2023 Capital Improvement Fund and suspend the rules requiring the second and third reading.
ORDINANCE NO. 72-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Bill Woeste, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Abbott presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to establish salaries and hourly rates for certain salaried and hourly employees of the City of Fairfield, Ohio and to authorize and limit the numbers and types of certain employees, to repeal Ordinance No. 53-19 and all amendments thereto and declaring an emergency.
Recommendation:
It is recommended that City Council approve this Ordinance for additional staff in the Police Department, suspending the rules and declaring an emergency.
ORDINANCE NO. 73-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Abbott presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to amend Ordinance No. 127-18 entitled “An Ordinance to make estimated appropriations for the expenses and other expenditures of the City of Fairfield, Ohio, during a period beginning January 1, 2019, and ending December 31, 2019.”
Recommendation:
It is recommended that City Council suspend the rules requiring a second and third reading of this Ordinance and adopt the appropriations listed above.
ORDINANCE NO. 74-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Abbott presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Bill Woeste, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Ordinance to amend Ordinance No. 127-18 entitled “An Ordinance to make estimated appropriations for the expenses and other expenditures of the City of Fairfield, Ohio, during a period beginning January 1, 2019, and ending December 31, 2019.” Non-Contractual Appropriations: $40,000 for asphalt repairs following water system repair work; $7,500 for asphalt repairs following sewer system repair work; $40,000 purchase of Lucas Devices; $15,280 for High Service Pump 9 repair; $6,500 for Hunter Tank Coating System Repair; $15,022 for Route 4 and Muskopf Pump Station SCADA Upgrades; $33,022 for water meters; $30,005 for meter reading equipment; $40,000 for camera surveillance systems for City facilities; $46,143 for purchase and outfitting of Police Patrol vehicle; $54,962 for purchase and outfitting of K9 Police Patrol vehicle (multiple vendors); $47,287 for purchase and outfitting of Park Ranger Patrol vehicle; $19,828 for purchase of police vehicle equipment; $20,500 for inspection services Winton Road Water Tank; $30,810 for roof replacement at Sewer Admin Building; $32,601 for Parks Maintenance Mower Replacement.
Recommendation:
Non-Contractual Appropriations: $40,000 for asphalt repairs following water system repair work; $7,500 for asphalt repairs following sewer system repair work; $40,000 purchase of Lucas Devices; $15,280 for High Service Pump 9 repair; $6,500 for Hunter Tank Coating System Repair; $15,022 for Route 4 and Muskopf Pump Station SCADA Upgrades; $33,022 for water meters; $30,005 for meter reading equipment; $40,000 for camera surveillance systems for City facilities; $46,143 for purchase and outfitting of Police Patrol vehicle; $54,962 for purchase and outfitting of K9 Police Patrol vehicle (multiple vendors); $47,287 for purchase and outfitting of Park Ranger Patrol vehicle; $19,828 for purchase of police vehicle equipment; $20,500 for inspection services Winton Road Water Tank; $30,810 for roof replacement at Sewer Admin Building; $32,601 for Parks Maintenance Mower Replacement.
ORDINANCE NO. 75-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Bill Woeste, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember Abbott presented the first reading of this ordinance.
RESULT: CARRIED [UNANIMOUS]
MOVER: Tim Abbott, Council Member, 4th Ward
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Meeting Schedule
Clerk Wilson read the following meeting schedule:
A. Monday, August 12 - Council-Manager Briefing, 6:00 PM; Regular Meeting 7:00 PM
B. Monday, September 9 - Council-Manager Briefing, 6:00 PM; Regular Meeting 7:00 PM
C. Monday, September 23 - Council-Manager Briefing, 6:00 PM; Regular Meeting 7:00 PM
Executive Session of Council (if needed)
Council recessed to Executive Session at 7:35 PM. Council reconvened open session at 8:45 PM.
Public Safety Committee
Ron D'Epifanio, Chair; Craig Keller, Vice Chair; Tim Abbott, Member
Motion to Read by Title Only
Motion to read one resolution by title only.
RESULT: CARRIED [UNANIMOUS]
MOVER: Ron D'Epifanio, Council Member at Large
SECONDER: Craig W. Keller, Council Member, 2nd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
Motion to Suspend Second and Third Readings
Councilmember D'Epifanio presented the first reading of this resolution.
RESULT: CARRIED [UNANIMOUS]
MOVER: Ron D'Epifanio, Council Member at Large
SECONDER: Debbie Pennington, Council Member, 3rd Ward
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
A Resolution declaring that opiate abuse, addiction, morbidity and mortality is a serious public health crisis in the City of Fairfield and is a public nuisance and authorizing, approving and retaining certain law firms in litigation against contributors of opioid addiction crisis including but not limited to opioid manufacturers and distributors and declaring an emergency.
Recommendation:
Insert Recommendation
RESOLUTION NO. 6-19. APPROVED 7-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ron D'Epifanio, Council Member at Large
SECONDER: Bill Woeste, Council Member at Large
AYES: D'Epifanio, Oberson, Woeste, Besl, Keller, Pennington, Abbott
15. ADJOURNMENT
The Regular Meeting adjourned at 8:52 PM. The Regular Meeting adjourned at 8:52 PM.
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