County of Woodford Offices Committee met Sept. 17.
Here is the minutes provided by the committee:
1. Call to Order 2. Roll Call – Russ Cotton (Ch), Emily Barker, Chuck Nagel, Dan Steffen all present. Jason Spence is excused. 3. Approval of Minutes
a. Approval of August 13, 2019 regular meeting minutes. Motion to approve August 13, 2019 minutes made by Nagel, seconded by Barker. Motion passed 4. Public Input 5. Appointments
a. Appointment of John Krug to the Central Illinois Agency on Aging for a 3 year term expiring the 1st Monday in December 2022.
Motion to appoint John Krug to the Central Illinois Agency on Aging for a 3 year term expiring the 1st Monday in December 2022 made by Barker, seconded by Steffen. Motion passed.
b. Reappointment of Alex Bill to the Lowpoint Street Lighting District for a 3 year term expiring April 30, 2022.
Motion to reappoint Alex Bill to the Lowpoint Street Lighting District for a 3 year term expiring April 30, 2022 made by Steffen, seconded by Nagel. Motion passed.
c. Appointment of D'Andra Derr to MDP Board to complete the unexpired 3 year term of Joannie Johann expiring June 30, 2021.
Motion to appoint D'Andra Derr to MDP Board to complete the unexpired 3 year term of Joannie Johann expiring June 30, 2021 made by Nagel, seconded by Barker. Motion passed.
6. Approval of Claims
a. September Claims Motion to approve September claims made by Nagel, seconded by Steffen. Motion passed.
b. County Board Per Diem - Roll Call Vote There is one per diem claim for Ms. Barker for $750.00. Motion to approve per diem claim made by Nagel, seconded by Steffen. Roll call vote - Cotton -- yes, Steffen-yes; Nagel – yes; Ms. Barker abstains. Motion passed.
7. Unfinished Business
a. County Credit Card Policy Discussion on the need for the last paragraph. The paragraph refers to returning the credit card should the employee transfer to another office. Since this card will be the County Board credit card, and not an individual credit card, there is no need for this paragraph. Discussion on what this card will mainly be used for, and that would be to pay the domain name that we cannot be billed for. Department heads can also use the card to secure reservations for trainings. Motion to omit the last paragraph of the policy made by Nagel, seconded by Barker. Motion passed.
Discussion on if this policy should be placed in the board rules. Each department has policies that are specific to the duties that office performs. It was suggested that there be an overall policy book that contains policies of each office. This is just an office policy and will not be placed in the board rules. Motion to the send the policy to the full board for approval made by Nagel, seconded by Barker. Motion passed.
b. Codification Mr. Minger was not present to discuss. This will be moved to next month.
8. New Business
a. Resolution 09-19-001 Authorizing the execution of a Deed of Conveyance to the Village of Goodfield on parcel 18-07-300-024
This is for a parcel of land that was not sold at the back tax sale. The County Trustee picked it up and it is now being sold to the Village of Goodfield. Discussion on how the payment for the parcel is divided. Motion to approve Resolution 09-19-001 made by Steffen, seconded by Barker. Motion passed.
9. Budget 10. Other 11. Executive Session (if necessary) 12. Any action coming out of Executive Session 13. Adjournment
Motion to adjourn made by Nagel, seconded by Steffen, Motion passed.
Meeting adjourned at 6:15 PM.
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