County of Woodford County Offices Committee met Nov. 12.
Here is the minutes provided by the committee:
1. Call to Order
2. Roll Call --Chuck Nagel, Jason Spence, Emily Barker, Dan Steffen all present. Russ Cotton (ch) excused.
3. Approval of Minutes
a. Approval of October 8, 2019 regular meeting minutes. Motion to approve October 8 regular meeting minutes made by Steffen, seconded by Nagel. Motion passed.
b. Approval of October 15, 2019 Special meeting minutes Motion to approve October 15, special meeting minutes made by Barker, seconded by Nagel. Motion passed.
4. Public Input
5. Appointments
a. Reappointment of Tim Schoon to the Tri-county River Valley Development Authority for a 3 year term expiring the 3rd Monday in 2021.
b. Appointment of Lee Linwood to the Human Services Transportation Plan Committee for a 3 year term expiring August 21, 2022.
Appointment were handled with one motion. Motion to reappoint Tim Schoon to the Tri County River Valley Development Authority for a 3 year term, and appoint Lee Linwood to the Human Services Transportation Plan Committee for a 3 year term made by Nagle, seconded by Barker. Motion passed.
6. Approval of Claims
a. County Clerk
Motion to approve November claims made by Nagel, seconded by Steffen. Question regarding technician fees for Tri-County. This was for GIS mapping in the Supervisor of Assessments Office, Motion passed.
Ms. Andrews requested that the committee meet before the Board meeting to approve two deeds of conveyance that were received too late to get on the agenda for tonight. The committee agreed to meet.
b. County Board Per Diem - Roll Call Vote
Claims submitted by Barry Logan, Bryant Kempf, John Krug, Russ Cotton and Emily Barker. Motion to approve per diem claims made by Nagel, seconded by Barker. Ms. Barker abstained from her own claim in voting. Roll call vote - Barker-yes; Nagel-yes; Steffen-yes; Spence-yes. Motion passed.
7. Unfinished Business
8. New Business
a. Mandatory Workplace Transparency Act
The Workplace Transparency Act requires that all employers provide sexual harassment prevention training to all employees on an annual basis. The following wording was presented to add to the Personnel Policy manual to accommodate such training. All employees are also required to complete sexual harassment prevention training on an annual basis in accordance with the Workplace Transparency Act. Records of employee attendance will be maintained by the County Coordinator. Motion to approve adding the wording regarding training for the Workplace Transparency Act to the Personnel Policy made by Nagel, seconded by Steffen. Motion passed.
b. Set meeting schedule for upcoming session
A calendar of next year's meeting dates was presented. Discussion on the time of meetings. Motion to change meeting time for this committee to 4:30 for the year and accept the dates as presented made by Nagel, seconded by Barker, Motion passed.
c. Know Be4 Security Awareness Training Program
This training will provided videos of the different types of phising and scams that can be used. The company will then randomly test employees by sending emails that try to scam the employee and see how they react. A report will provided that will show employees have successfully completed the training. This training has been recommended by the State Board of Elections to make things more secure. It would be paid for by the Cyber Grant that the County Clerk received. Motion to accept a 3 year contract with SHT for the Know Be4 Security Awareness Training made by Barker, seconded by Steffen. Motion passed.
d. Update of Employee Policy Manual – Drug and Alcohol Abuse Policy and Discrimination Policy.
Jane May from OKGC updated our policy and the State's Attorney reviewed the changes that we made. The updates comply with the changes in the law. The changes were presented to the committee in a marked up version, showing deletions and additions. The committee asked that a clean copy of the changes be made and brought back to committee next month,
9. Budget
10. Other
11. Executive Session (if necessary)
12. Any action coming out of Executive Session
13. Adjournment
Motion to adjourn made by Barker, seconded by Nagel.
Motion passed. Meeting adjourned at 4:36 PM.
https://www.woodford-county.org/AgendaCenter/ViewFile/Minutes/_11122019-996
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