City of Chillicothe Public Works Committee met June 22.
Here are the minutes provided by the committee:
The public works committee met at 4:30 p.m. in the council chambers at city hall. Present: Chairman Gould, Alderperson Vanbruwaene, Alderperson Bredeman, Alderperson Sharp, Mayor Hughes, Engineer Dave Horton, Superintendent Sutherland, Office Manager Passage Chairman Gould called the meeting to order at 4:30 p.m.
PUBLIC COMMENT
No public comment
PURPOSE
Alderman Sharp recommended that agenda item: High Usage Waiver Request be discussed first as Mr. Mitchell is in the audience for this topic. The consensus of the committee was to discuss said agenda item first.
High Usage Water Waiver Request - Office Manager Passage stated that she has received one high usage waiver request from Gerald Mitchell, 1609 Cloverdale. The amount to be considered for waiver per the policy is $23.52. Superintendent Sutherland stated that the excess water used did not enter the sanitary system. After discussion, the consensus of the committee was to grant the waiver of $23.52.
Sidewalk Program – Application – None to present
Backhoe Lease – Office Manager Passage stated that the city currently leases two backhoes and the Lease in up in May, 2023. The final payment is $98,548.78 per backhoe. A discussion was held regarding the amount needed for the appropriation ordinance. Since the lease is up in May of 2023 there will be no change in the appropriation ordinance at this time. Alderperson Vanbruwaene discussed the possibility of purchasing one of the backhoes. Mayor Hughes stated that in his discussion with other Mayors from other communities, they are leasing backhoes and other equipment like the city does. Superintendent Sutherland stated that he will be talking with the lease company to determine the cost for a new lease and also explore the potential of purchasing one of the backhoes and will bring this information back to committee at a future meeting.
Sidewalk Concrete Repair – Superintendent Sutherland stated that he has obtained a proposal from Jason Engbrecht for sidewalk concrete repairs. He explained that there are 13 different areas that need to have repairs. The proposal was for $17,720.00. The cost would be split as follows: Water $6,870.00; Road & Bridge $9,000; General – Parks $1,850. Office Manager Passage reminded Superintendent Sutherland that he needs to have a statement on the proposal regarding prevailing wage. The consensus of the committee was to recommend at the June 27 council meeting to accept the proposal.
Discuss CDL License – Superintendent Sutherland stated that there is a new law regarding obtaining a CDL License that requires training. He has contacted ICC to get information regarding their costs and will be working with the Illinois Municipal League Risk Management to see if they offer training. At this time, he does not have any costs. A discussion was held regarding the city’s options as the labor contract requires public works employees to hold a CDL. Superintendent Sutherland stated that due to the needed size of City Truck we need to have workers hold a CDL. The committee discussed adding an additional $5,000 to the appropriation ordinance for training in the Road & Bridge Fund and $5,000 to the Water Fund. After discussion, Office Manager Passage was instructed to add $5,000 to the appropriation ordinance in each fund. Superintendent Sutherland stated he would bring back more information regarding CDL Licensing to the next public works meeting.
Update – Santa Fe Well – Superintendent Sutherland advised the committee that they were still waiting for EPA permits. He also stated that he is working getting the Chestnut Well in operation.
Report – Lien – Nothing to report
Project Update – Engineer Horton advised the committee that he has received the contract for TIF Overlay and will be getting the clerks signature. The contracts have been mailed to Advanced Asphalt. He has some information regarding charging stations and there may be an IEPA grant available. He will gather more information and report back to committee. He reported on status of TIF projects. He stated that the bids for the overlay (Finney St. & Wilmot St.) will be received on Monday. He asked that the bids be placed on the agenda for award and should the topic need to go to committee it can be withdrawn. The consensus of the committee was to place the overlay bids on the council agenda for June 27. Superintendent Sutherland explained that the Chlorine feed has been installed at the Chestnut Pump House along with other parts to get the pump house in working order. He stated the water quality is good. He is still in the testing phase of getting the pump house in operation. Once he completes testing and feels the well can operate efficiently and effective he will consider lifting the water restriction.
OLD BUSINESS
Drainage – nothing at this time
SUMMARY
Council Agenda Items – Sidewalk Concrete Repairs
Bids for MFT Funded Overlay (Finney St. & Wilmot St.)
Chairperson – Action – None
There being no further business the meeting adjourned at 5:31 p.m.
https://cms9files.revize.com/chillicothe/06.022.22%20pw%20minutes.pdf
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