Peoria Standard

City of Chillicothe Public Works Committee met Aug. 23.

Here are the minutes provided by the committee:

The public works committee met on August 23, at 4:30 p.m. in the council chambers at city hall. Present: Chairman Sharp, Alderperson Vanbruwaene, Alderperson Bredeman

Also present: Mayor Hughes, Alderperson D. White, Superintendent of Public Works Sutherland, Office Manager Passage Engineer David Horton

Chairman Sharp called the meeting to order at 4:31 p.m.

PUBLIC COMMENT

Don White, Chamber President addressed the committee regarding the striping and markings on Second Street between Walnut and Chestnut. He questioned when it will be completed. Superintendent Sutherland stated that he will meet with Mr. White to discuss.

PURPOSE

Sidewalk Applications - No applications were submitted

High Usage Waivers - Office Manager Passage stated that one high usage waiver request was submitted, by Jessica Litterest of 1615 Fifth. Superintendent Sutherland reported that he spoke with Ms. Litterest and an outside hose bib was leaking. He advised Ms. Litterest shut off the water to the hose bib and will advise her landlord to repair. Ms. Litterest addressed the committee and advised that she had another water bill that was also high. Office Manager Passage stated the amount to be considered to waive would be $10.16. Office Manager Passage stated that the water bill from July to August was not considered at this time. Office Manager Passage calculated the July to August amount and reported that the amount to be considered for that time period would be $6.10. The consensus of the committee was to grant the waiver request for both months in the amount of $16.26.

Lien Report - Office Manager Passage reported that four liens will be filed should the water bill not be paid by September 6, 2023. The addresses are: 946 Second, 810 Benedict, 818 Elm and 1219 Finney.

Riversound Development Annexation Amendment - Office Manager Passage reported that at the August 14 council meeting the council approved the attorney to draft an amendment to the annexation agreement. At that time, the city had not received the exhibit showing the phase changes. Sam Lahood, engineer for Developer Jim Paul was present at the meeting. He addressed the committee explaining the request to change the phases of development. He stated the reason for the change is that they would like to develop areas that are not currently being irrigated and farmed. He advised the committee that Mr. Paul had talked with a person who was potentially interested in one or two acres of land in phase 9 of the Third Amendment of the annexation agreement. With the new phase development, phase 9 was moved to phase 12. A discussion ensued regarding the language in the annexation agreement that requires the developer to refund the city $56,200.00 when phase 9 is developed or a portion is sold. Alderperson White discussed the need to continue to have Mr. Paul develop land along with the repayment to the city not being extended out further. He suggested using a date rather than tie the repayment to a phase. The committee recommended that the language for the fourth amendment to the annexation agreement be changed to say that repayment of the $56,200.00 will be made in three installments commencing on January 1, 2025 and each year after on January 1 until paid or when an acre of land is sold in phase 12 or phase 12 is developed which ever comes first.

The committee agreed to place this on the City Council Agenda for August 28, 2023. Mr. Lahood will take the language to Mr. Paul and advise the committee if he agrees with the language.

Concrete Work - Superintendent Sutherland reported that he has seven various areas that need concrete replaced. The cost from Engbrecht Concrete is $6,439.00. He has money in the budget to cover the expense. The consensus of the committee was to place this on the council agenda to present for approval. Superintendent Sutherland reported that the cost to replace the sidewalk along Third Street at Cloverdale Road is $6,624.00. He stated that he only has $3,509 left in his budget. He recommended that the city use the line item Sidewalk program to cover the balance of $3,115.00 for this repair. A discussion ensued. The consensus of the committee was to place this on the council agenda to present for approval utilizing the sidewalk program line item for the balance.

Street Name - Francis/Frances - Office Manager Passage explained that Clerk Byrnes received an email asking that the cemetery map on the website change the spelling of Francis street to Frances. After investigating it was found that the plat shows Frances Street stopping at the first alley off of Fourth Street. A discussion ensued. The consensus of the committee was to have the City Engineer investigate further and report back to the committee.

Verizon Wireless Lease - Water Tower - Superintendent Sutherland reported that Office Manager Passage and he had talked with City Attorney Streeter regarding the language Verizon is proposing. The Attorney agreed that it would not be in the best interest of the city to change the language. Superintendent Sutherland stated that he has sent an email asking for a representative of Verizon to attend the public works meeting either in person or via conference to discuss their proposal.

Project Update - Engineer Horton reported the following:

Sycamore Street is open

MFT paving has been completed

Non-MFT paving has been completed

Full Depth patching is completed

Spray Patching is ready to start - Superintendent Sutherland will give list of areas

He is working with IDOT regarding the water valves that are in the Route 29 improvement

The city scored first in the Tri County Regional Planning projects for the Cost analysis for the Viaduct He advised that he met with Jack Murphy regarding the land that the city may be purchasing for the drainage project. He discussed that Mr. Murphy will require an access to his property from Bradley. Therefore; he has drawn the plat with the city purchasing the area that abuts the Southern boundary and Bradley Avenue. By doing this the access to Mr. Murphy's remaining property would be from the current access which is Cedar Street. Office Manager Passage questioned if the city will be placing a fence along the southern boundary and or around the detention area. She stated that this cost should be included with the project and paid with grant funding or ARPA funds. The committee stated that it would be considered at a later date. Office Manager Passage informed the committee that the city has received $116,300.00 of grant funds from the $400,000.00 Grant.

Superintendent Sutherland reported that he has receive the invoice from G.A. Rich in the amount of $3,021.50. This is for the water service line that was run to a property on Truitt. This is an ARPA expense and needs to be brought to council. The consensus of the committee was to bring the request to council for approval.

OLD BUSINESS

Nothing to report

SUMMARY

Council Agenda Items - Approve - GA Rich invoice for Truitt Water Line ARPA

Approve - Ordinance Amending Riversound Annexation Agreement Approve - Concrete Repairs Seven Various Locations

Approve - Concrete Repair - Sidewalk on Third at Cloverdale

Chairperson Actions - Nothing

There being no further business the meeting adjourned at 6:14 p.m.

https://www.cityofchillicotheil.org/government/meeting_agendas___minutes/council_committee_minutes/index.php