Peoria Standard

City of Chillicothe Public Works Committee met May 8.

Here are the minutes provided by the committee:

The public works committee met on May 8, 2024 at 4:30 p.m. in the council chambers at city hall.

Present: Chairman Sharp, Alderperson Vanbruwaene

Also present: Mayor Hughes, Superintendent Sutherland, Office Manager Passage, City Engineer David Horton

Absent: Alderperson Bredeman,

Chairman Sharp called the meeting to order at 4:31 p.m.

Public Comment

None

PURPOSE

High Usage Waivers - Nothing to report

Lien Report - Nothing to report

2024 Sidewalk Program - Office Manager stated that since the 24-25 budget has been approved and the sidewalk program is a budgeted item in the amount of $22,000.00 this may be brought to council to open the program. The consensus of the committee was to bring the request to open the 2024 sidewalk program to council for approval.

Pine Street Water Main - Engineer Horton reported a bid letting was held April 25, 2024 at 11:00 a.m. and that two bids were received for the Pine Street Water Main.

Walker Excavating $107,759.40

G.A. Rich & Sons $114,373.00

Office Manager Passage explained that there is a TIF Business Project in an amount of $77,000.00 for the expense of said bid. Therefore; there is a short fall of $30,759.40 plus $5,000 engineer fees. A discussion was held regarding using ARPA funds to fund the shortfall of $30,759.40. Using TIF Business funds for $5,000 engineering. The consensus of the committee was to take to council the approval of committing ARPA Funds, award the bid with the use of TIF Funds and ARPA funds.

Boat Dock Repairs - Priority One Project - Office Manager Passage explained that the insurance company has approved issuing the city a check in the amount of $191,000.00 for the repairs of the boat dock/ramp. The amount of the proposal for the repairs was $284,780.00, which did not include the repair of the fence. At this time, we have not received a proposal for the fence. A priority one project was placed in the budget in the parks department for $290,000.00. This would have to be brought forward as a project, waive the bid process, and approve the expenditure. The net cost to the city would be $93,780.00. Discussion regarding removing the dock and ramp for the winter. Superintendent Sutherland will investigate and report back to the committee. The consensus of the committee is to bring to council the request to move the project forward, waive the bid process and approve the expenditure.

Project Update - Engineer Horton reported the following:

1. He is working on the Bradley Drainage project getting ready to bid the project.

2. He has a change of plans for the Sycamore Street Improvement from IDOT that he will have The city clerk sign before final payment may be made.

3. He will start working on the plans for Cloverdale road improvement in July as this is a PPUATTS project.

4. They have finished the downtown striping. The total cost was $5,039.69 which is payable from MFT Funds. The consensus of the committee was to bring this to council for approval.

5. He reported that he is working on the ADA Sidewalk improvement for 2024. This will be a cost associated with the Priority one Road & Bridge project – Overlay & curb improvement. He recommended that said project be brought forward at the May 13 council meeting for approval. The consensus of the committee was to bring the request to the city council for approval.

6. He reported that he has received the material quotes for 2024.

He recommended that the above quotes be approved and allow Public Works Department to purchase the material as needed. The consensus of the committee was to present the material quotes to council for approval.

7. He reported that he has been unsuccessful in getting a meeting with IDOT regarding the water valves. He did receive an email with a proposal from IDOT willing to not charge the City $8,850.00, which represents the cost IDOT paid to lower the valves. After discussion, it was the consensus of the committee to accept the credit offered.

OLD BUSINESS

SUMMARY

Council Agenda Items:

Approve - Priority One General Fund Project- Parks - Boat Dock Repair

Approve -- Waive Bid Process Boat Dock Repairs

Approve - Expense - Boat Dock Repair

Approve - ARPA Funds - Pine Street Water Main

Approve Bid Pine Street Water Main

Approve -- 2024 Sidewalk Program

Approve - Expense - Ace Striping

Approve - Material Quotes

Approve - Priority One Road & Bridge Project - Street Overlay/Curb Improvement

Chairperson Action Nothing

There being no further business the meeting adjourned at 5:05 p.m.

https://cms9files.revize.com/chillicothe/05.08.2024%20public%20works.pdf