Peoria Standard

City of Chillicothe Public Works Committee met July 17.

Here are the minutes provided by the committee:

The public works committee met on July 17, 2024 at 4:30 p.m. in the council chambers at city hall. Present: Chairman Sharp, Alderperson Semtner

Also present: Mayor Hughes, Alderperson Connor, Superintendent Sutherland, Engineer Horton, Office Manager Passage

Absent: Chairman Bredeman

Chairman Sharp called the meeting to order at 4:32 p.m.

Public Comment

None

Purpose

High Usage Waivers Nothing to report

Lien Report

Office Manager Passage reported that the lien that was filed for 1217 Walnut has been paid.

Sidewalk Program Applications

Office Manager Passage advise the committee that she was in receipt of a Commercial or Institutional Sidewalk Application from Pearce Community Center. She stated that last year the city approved the commercial or Institutional Sidewalk Program at a 25% participation with a limit of $3,000.00. Therefore, the steps to proceed with this application would be to have an agenda item to approve the Commercial or Institutional Sidewalk Program at a participation of 25% with a limit of $3,000.00 and the funding would be part of the existing funding and then approve the application.

Pearce Community Center cost $12,096.00 city share $3,000.00

The consensus of the committee was to seek approve for Commercial/Institutional Program and approval of the Application submitted by Pearce Community Center.

Railroad Crossings - Closures

Nothing to report at this time

Review - Agreement for Professional Services - Engineering

Office Manager Passage reported that the City attorney is working with Fehr Graham's attorney to reach this agreement and there is not update at this time.

Project Update

Engineer Horton gave the following updates;

1. The city received notification regarding RBI funds and the Truitt Project from the Department of Transportation.

2. We can now make final payment for the Sycamore Street Project to the contractor Advanced

Asphalt in the amount of $29,132.96 and final payment to Midwest Engineering. Both expenses are payable from MFT using RBI Funds. He recommended that both invoices be brought to council for approval.

The consensus of the committee was to bring both invoices to the July 22 council meeting.

3. The bids are due on Monday for the non-mft sidewalk program. Several contractors have picked up the bid package. Estimated cost $50,000. He requested that the approval of the bid for the non-mft sidewalk be placed on the agenda to award. The consensus of the committee was to place awarding the bid on the council agenda for the July 22 meeting.

4. There will be a pre-construction meeting for the pine street water main July 18.

5. A meeting will be held for the Benedict Street Bridge repair to confirm the bearing height.

6. He reported that he would have the MFT Paving Resolution ready to present to the council. Some of the areas to be paved are: Birren, Wilson, VFW Area, Portion of McDowell, estimated cost $200,000.00. The consensus of the committee was to place the Resolution on the July 22 Council agenda for approval.

7. He reported that he would have the MFT Spray Patching Resolution ready to present to council. Estimated cost $15,000. The consensus of the committee was to place the Resolution on the July 22 Council agenda for approval.

8. He reported that the non-mft paving would consist of the Service Drive behind Riverside and the alley between Ash St. and Truitt Street and Fifth Street & Sixth Street, estimated cost $125,000. He requested to prepare bid specifications. The consensus of the committee was to bring to council on July 22 the request to have the engineer prepare bid specification.

Superintendent Sutherland gave the following update:

He advised that the repair of the boat dock has been delayed due to the contractor waiting on material for the platform for the ramp and gave a date of mid-August. Alderperson Semtner questioned that there was no start date or completion in the agreement. Alderperson Connor stated it is not uncommon to have completion date and a penalty if not completed. Alderperson Semtner questioned what the city could do to have the attorney review contracts and or agreements. A discussion was held regarding establishing an ordinance or a policy to have the attorney review contracts and or agreements. The consensus of the committee was to have Alderperson Semtner draft a policy and bring back to the committee for review.

OLD BUSINESS

Drainage Project #1 - Bradley Avenue ($400,000 Grant)

Engineer Horton advised that his in process of the final review before requesting bids.

Drainage Project #2 - ($250,000 Grant)

Nothing was reported.

SUMMARY

Council Agenda Items - Approve - Commercial or Institutional Sidewalk Program

Approve - Commercial/Institutional Sidewalk Application

Approve - MFT Resolution - Spray Patching

Approve - MFT Resolution - Overlay/Paving

Approve - Engineer to prepare bid specifications - Non-MFT Paving

Approve – Final Payment – Advanced Asphalt - Sycamore Street Project

Approve - Final Payment - Midwest Engineering - Sycamore Street Project

Approve Awarding Non-MFT Sidewalk Bid

Chairperson Actions - Nothing

There being no further business the meeting adjourned at 5:37 p.m.

https://cms9files.revize.com/chillicothe/07.17.2024%20public%20works.pdf