Peoria Standard

City of Chillicothe Finance Committee met Nov. 13.

Here is the agenda provided by the committee:

The finance committee met on November 13, 2024, at 4:30 p.m., in the council chambers at City Hall. Present: Chairman D. White, Alderperson Sharp, Mayor Hughes, Office Manager Passage

Absent: Alderperson Semtner

Chairman D. White called the meeting to order 4:30 p.m.

PUBLIC COMMENT

No public comments

PURPOSE

2nd Quarter Budget Review

Office Manager Passage presented the second quarter budget review. (see attached)

City Hall - Asbestos/Lead Removal

Office Manager Passage reported that Engineer Horton reached out to Midwest Environmental Consulting Services to obtain an updated cost for the asbestos removal for City Hall. The updated cost estimate was $32,600.00 - $41,000.00. A discuss was held regarding obtaining bids for the project. Chairman White recommended that Office Manager Passage reach out to Engineer Horton to discuss bidding the project along with obtaining a lead removal price.

Invoice - Keach - City Hall Interior Remodel

Office Manager Passage advised the committee she has received two invoices for work completed by Keach Architectural Design for the Schematic Design/Early Design Development.

Invoice one $14,558.40

Invoice two $ 8,088.00

Total $22,646.40

With the above two invoice there is only 10% more to be billed.

Office Manager explained that these could be paid using TIF Funds. There is $150,000.00 in the budget for City Hall renovations. At this time $29,735.20 has been used and $9,500.00 approved but not paid which was for the two new radiators.

The consensus of the committee was to submit the Keach invoices to council for payment from the TIF Business Account.

Recap - Voucher Program

Office Manager Passage advised the committee that the voucher program has closed. At this time

the following is a recap:

120 Vouchers were issued

82 Vouchers were redeemed

Budget $10,000

Spent $ 5,330

Christmas Bonus - Employees

Office Manager Passage advised the committee that last year Christmas bonuses were given at $200.00 Full Time/regular part time and $75.00 for seasonal. She recommended that the same bonus be given this year. The consensus of the committee was to seek approval for the bonuses at the November 25, council meeting.

OLD BUSINESS

Grocery Tax - HB3144

Office Manager Passage reported that the ordinance imposing the Municipal grocery tax may not be filed until April, 2, 2025. The consensus of the committee was to place this on the December 11 council meeting to refer to the City attorney to draft the ordinance.

City Hall Renovation

Mayor Hughes advised the committee that he has spoken with Congressman Lahood regarding available grants and his office will be sending some information of potential grants.

SUMMARY

Council Agenda Items - Approve Keach Invoices

Approve Employee Christmas Bonus

Chairperson Action - nothing

There being no further business the meeting adjourned at 5:04 p.m.

https://cms9files.revize.com/chillicothe/11.13.2024%20finance.pdf